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                                                             June 19-25, 2020


Important Announcements
  • Coronavirus (COVID-19) Updates in the District
  • Give OSSE Your Opinion on OSSE Special Education (SPED) Point of Contact (POC) Monthly Webinar Series
Professional Development, Leadership Opportunities & Events
  • Register Today! Summer 2020 Virtual PD Sessions for DC Educators
  • Educator Certification Process for Dual Language Certification (In Spanish)
  • Implementing the DC Early Learning Standards Training-of-Trainers Session
  • Friday Math Series: Digital Tools for Teaching Math Remotely  (reminder)
  • Grant Management Training Opportunities  (reminder)
Grants and Funding
  • FY21 McKinney-Vento Homeless Assistance Grant Program Competition
  • SOAR FFY19 Academic Quality / Early Childhood Application Now Available
  • ESEA and IDEA Fiscal Year 2021 Phase I Assurances Released  (reminder)
Opportunities for Students & Families
  • Help Connect College-Bound Students Experiencing Homelessness with OSSE College Starter Kits  (reminder)
 
Coronavirus (COVID-19) Updates in the District
CARES-ESSER Application Released on June 15: The Coronavirus Aid, Relief, and Economic Security (CARES) Act Elementary and Secondary School Emergency Relief Fund (ESSER Fund) grant application is available in the Enterprise Grants Management System (EGMS).
 
Per federal requirements, CARES-ESSER funds are subgranted to LEAs based on the 2019-20 Title I, Part A (Title I-A) formula. If you have reported to OSSE that you are a new or expanding charter school, this has been considered in preliminary allocations and will be updated in final allocations later this summer. OSSE recognizes that the current situation is impacting all public schools, including those that do not receive Title I-A funds and has submitted a request to the United States Department of Education to amend our Scholarships for Opportunity and Results Act (SOAR) grant program to provide CARES equivalent allocations for LEAs not eligible for Title I funding, including adult and early childhood charter LEAs.


The period of availability for CARES-ESSER funds is March 13, 2020 through Sept. 30, 2022. Preliminary LEA CARES-ESSER allocations are available here and LEAs have flexibility in how these funds are distributed across fiscal year 2020 (FY20), FY21 and FY22. OSSE has populated the Enterprise Grants Management System (EGMS) with a default allocation for FY20 of 30 percent of your LEA’s total Preliminary Allocation. However, this grant program is flexible and an LEA may request an amount other than OSSE’s 30 percent default be populated in EGMS for FY20. An LEA can request a different amount, higher or lower, not to exceed the LEA’s total allocation by completing this LEA Request Form: CARES-ESSER Allocation Adjustment.

To request reimbursement for allowable costs between March 13, 2020 to Sept. 30, 2020, an application must be submitted to OSSE by Wednesday, Sept. 30, 2020 at 3 p.m. OSSE will review and approve applications on a rolling basis as they are submitted. The application overview webinar will be held on Monday, June 22, 2020, from 3-4 p.m. Register
 
Eligible LEA staff responsible for CARES-ESSER grant planning and submission are encouraged to attend. The webinar will be posted on OSSE's website shortly after June 22, 2020. For questions on the CARES-ESSER grant program, please contact OSSE.Cares@dc.gov.


Opportunity for Feedback: Draft Attendance Policy 2020-21 School Year  (reminder): As a part of the District of Columbia’s response to coronavirus (COVID-19), OSSE is offering this draft guidance document to lay out the proposed attendance collection policy for the 2020-21 school year. This guidance is being issued as a draft to collect feedback before final publication and related rulemaking. Feedback on the policy can be provided to Justin Tooley, deputy chief of staff, at Justin.Tooley@dc.gov. Please provide feedback by 5 p.m. today, June 19.

Nationwide Waiver of Local School Wellness Policy Triennial Assessments in the National School Lunch and School Breakfast Programs (reminder): The US Department of Agriculture (USDA) Food and Nutrition Service is establishing a nationwide waiver to support LEAs unable to complete a local wellness policy (LWP) triennial assessment by Tuesday, June 30, 2020 as a result of closures due to coronavirus (COVID-19). OSSE recognizes the impact COVID-19 school closures have had on District LEAs’ ability to complete a LWP triennial assessment and has elected to use this waiver.  
  • LEAs that are required to complete a LWP triennial assessment by Tuesday, June 30, 2020 may elect to receive a one-year waiver with a new deadline of Wednesday, June 30, 2021.
  • LEAs wishing to accept a new deadline must inform OSSE on or before Tuesday, June 30, 2020 by emailing OSSE.SchoolHealth@dc.gov citing “LWP waiver extension” in the subject line. OSSE will acknowledge receipt of the message.
  • OSSE must receive notice from LEAs wishing to utilize the one-year waiver by Tuesday, June 30, 2020.
LEAs are not required to utilize the one-year waiver and may choose to complete their local wellness policy triennial assessment by Tuesday, June 30, 2020. Completed triennial assessments and updates to LWPs may be sent to OSSE at OSSE.SchoolHealth@dc.gov. OSSE stands ready to provide support and assistance to LEAs regarding local wellness policies. OSSE plans to release a guide in the coming months to support the development of high-quality LWPs, including specific sections updated to reflect new considerations in light of coronavirus (COVID-19).

If you are not sure if your LEA local wellness policy triennial assessment is due or if you have questions, please email OSSE.SchoolHealth@dc.gov, citing “LWP waiver extension” in the subject line.

DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended (reminder): OSSE is extending the deadline for applicants to complete the DCTAG application and submit all supporting documentation from Tuesday, June 30, 2020 to Thursday, July 23,2020. View guidance on OSSE's website.

The DCTAG application opened Saturday, Feb. 1, 2020 for the 2020-21 academic year, which includes the fall 2020 and spring 2021 semesters. Applicants must submit certain supporting documentation to prove domicile in the District of Columbia. A prior year Certified D-40 Tax Return from the DC Office of Tax and Revenue (OTR) is a commonly used document to demonstrate domicile.

In response to coronavirus (COVID-19), Mayor Bowser and OTR extended the District of Columbia’s tax filing deadline from April 15, 2020 to July 15, 2020. OSSE’s extension of the DCTAG application deadline to Thursday, July 23, 2020 will allow families taking advantage of the extended tax filing deadline to use the Certified D-40 Tax Return to demonstrate domicile for DCTAG. For more information, please visit the DCTAG website.


OSSE Guidance: For access to all COVID-19-related published guidance from OSSE, please visit OSSE's website.

For resources and information about the District of Columbia Government’s coronavirus (COVID-19) response and recovery efforts, please visit coronavirus.dc.gov.

Give OSSE Your Opinion on OSSE Special Education (SPED) Point of Contact (POC) Monthly Webinar Series
OSSE currently seeks input from LEAs to help shape the format and content of OSSE’S LEA Special Education Point of Contact (LEA SPED POC) Webinars. As we look ahead to a new school year, LEA-level SPED POCs now have the opportunity to complete this survey to share their feedback on future LEA SE POC monthly webinars for the 2020-21 school year. Please take ten minutes to offer your opinions and help us provide the most beneficial technical assistance possible. The deadline for completing the survey is Friday, July 17.  

For more information about OSSE’s SPED POC Monthly Webinar Series, please contact Tiffany Ingram at Tiffany.Ingram1@dc.gov
.
 

Register Today! Summer 2020 Virtual PD Sessions for DC Educators
OSSE's Division of Teaching and Learning (TAL) is excited to announce its Summer 2020 PD Series, all of which will be hosted through virtual platforms. Our summer series includes a diverse range of content topics, but a common theme of preparing educators to meet the needs of students this fall, whether that be inside the walls of a classroom, through distance learning, or a blended learning model.

Who Can Attend? Sessions are open to all educators serving in public and public charters schools in the District. Most courses will provide OSSE professional learning units (PLUs). Please reference the individual course descriptions for more details on PLU requirements, target audience, and session objectives.

How Do I Register? Beginning this summer, and moving forward into the fall, all OSSE TAL PD trainings will be advertised and open for registration within the OSSE Training Registration app in QuickBase. To view a list of all Summer 2020 PD sessions, please view the June 2020 TAL PD Bulletin and subscribe today to receive the monthly newsletter For questions, please contact the relevant member of the TAL PD Team.

Educator Certification Process for Dual-Language Certification (In Spanish)
OSSE’s Division of Teaching and Learning, invites Latinx educators, dual-language teachers, and educators prepared at an institution outside the United States to register for a virtual informational session Educator Certification for Dual Language Certification. This session will focus on providing clear information about the process and requirements to apply for a DC educator credential. In this session, the participants will:
  • Identify the credential types that enable an educator to serve as a classroom teacher in DC Public Schools,
  • Understand the requirements and documents needed to apply for an educator credential, and
  • Know the tests and passing scores required to obtain a DC educator credential.
This session will take place on Tuesday, July 7, 2020, 3-4:30 p.m. [Register] For more information or questions, please contact Santiago Sanchez at Santiago.Sanchez@dc.gov.

Proceso de certificación para educadores en lenguaje dual: La División de Enseñanza y Aprendizaje de OSSE, invita a educadores LatinX, maestros de lenguaje dual y educadores preparados en instituciones fuera de los Estados Unidos a participar en la sesión informativa virtual Proceso de certificación para educadores en lenguaje dual. Esta sesión se enfocará en proveer información clara y precisa acerca del proceso y los requisitos para solicitar una certificación como educador en DC. En esta sesión, los participantes:
  • Identificarán los tipos de certificaciones que permiten a un educador servir como maestro frente a grupo en una escuela pública de DC,
  • Entender los requisitos y documentos necesarios para solicitar la certificación como educador, y
  • Saber qué exámenes y puntajes son requeridos para obtener una certificación como educador en DC.
La sesión informativa se llevará acabo el día martes 7 de julio del 2020, de 3-4:30 p.m. [Registrese] Para más información y preguntas, por favor contacte a Santiago Sanchez en Santiago.Sanchez@dc.gov.

Implementing the DC Early Learning Standards Training-of-Trainers Session
DC Child Care Connections (DC CCC) is offering a training-of-trainers session unpacking the newly updated DC Early Learning Standards (DC ELS). This in-depth, interactive training will describe the purpose and procedures for effectively introducing the DC ELS. It will also offer techniques and resources to support educators in implementing the DC ELS in their classrooms.

This is a six-hour training conducted via webinar. Upon completion of this training and assessment results showing at least 80 percent mastery of the training content, participants will be certified to train on the DC ELS and will receive a certificate. If the participant is a certified trainer through OSSE's Trainer Approval Program (TAP), the DC ELS certification will be added to their TAP records on file as well as added to their entry in the Professional Development Information System (PDIS) trainer list.

Registration for this training is by invitation only and limited to one trainer per DC Public School or DC Public Charter School campus. For more information or questions, please contact DC CCC at OSSE.DCchildcareconnections@dc.gov.


Friday Math Series: Digital Tools for Teaching Math Remotely  (reminder)
Interested in learning how other teachers in the District of Columbia are teaching math remotely? Join OSSE and your fellow K-12 educators each Friday in June where we will highlight a digital tool and share how teachers in the District are using the tool to improve distance learning. At the end of each session, math teachers will be encouraged to ask questions, share challenges and brainstorm solutions together. Different tools will be shared each week:
  • Friday, June 19, 2020, 2-2:45 p.m. Creating Instructional Math Videos with Screencastify
  • Friday, June 26, 2020, 11-11:45 a.m. Math Assessments with Edulastic
Participants are encouraged, but not required, to attend all four sessions. Participants who attend at least two sessions are eligible to receive OSSE professional learning units (PLUs). All registration links are found in the OSSE Training Registration app—search for each session by date and title, then scroll right to select “Add Registration.” For questions, contact Tanaga Rodgers at Tanaga.Rodgers@dc.gov.

Grant Management Training Opportunities  (reminder)
OSSE is offering several optional virtual trainings to support effective grants management. The training topics were based on feedback from LEA leadership and staff on needs for planning and implementing grants most effectively and maximizing uses of funds.
 
All LEA staff are welcome to attend and individuals directly responsible for grants oversight are strongly encouraged to attend the following sessions:
  • Implementing the Uniform Grants Guidance (UGG) includes topics such as procurement, cost principles and record keeping
    • Tuesday, July 7, 2020, 9 a.m.-12 p.m. | Register
  • The Effective Grant Manager includes best practices on applications, amendments, reimbursements; and preparing for audits and monitoring
    • Thursday, July 16, 2020, 9 a.m.-12 p.m. | Register
  • ESEA Consolidated Application Budgeting and Planning includes best practices on planning for an LEA’s consolidated application
    • Tuesday, Aug. 4, 2020, 9-11:30 a.m. | Register
  • Effectively Planning Grant Expenditures includes use of federal and local funds and supplement not supplant
    • Thursday, Aug. 6, 2020, 9 a.m.-12 p.m. | Register
For more information or any questions, please contact Renu Oliver at Renu.Oliver@dc.gov.
 

FY21 McKinney-Vento Homeless Assistance Grant Program Competition
OSSE’s Division of Systems and Supports, K-12 invites LEAs to apply for federal funding for the McKinney-Vento Homeless Assistance (MKV) grant program. The purpose of the MKV grant is to provide supplemental funding to help (1) facilitate the identification, enrollment, attendance, and success in school of homeless children and youth; and (2) ensure homeless children and youth have equal access to the same free, appropriate, public education as provided to all other students. Services provided through this grant cannot replace regular academic programming. LEAs within the District of Columbia are eligible to apply.
 
All applications must be submitted through the Enterprise Grants Management System (EGMS) by 3 p.m. on July 24, 2020. A total of at least $200,000 in grant funds will be distributed based on a competitive process.

The following are key dates to remember regarding the MKV competition:
  • Pre-application Technical Assistance Conferences (mandatory):
    • Webinar: Wednesday, July 1, 2020 Register
    • Webinar: Friday, July 10, 2020 Register
  • Intent to Apply Deadline: Wednesday, July 8, 2020 by 3 p.m.
  • Application Submission Deadline: Friday, July 24, 2020 by 3 p.m. 
The MKV Request for Applications and application submission guidance are available at OSSE’s Homeless Education Program - Grants and Funding. Please submit all questions in writing to Danielle C. Rollins at Danielle.Rollins@dc.gov.

SOAR FFY19 Academic Quality / Early Childhood Application Now Available
SOAR Academic Quality and Early Childhood formula grant applications is available for charter LEAs to complete in the Enterprise Grants Management System (EGMS). Applications are due by 3 p.m. on Monday, July 13, 2020. Funds allocated to LEAs that do not submit an application in EGMS by the due date will be reallocated to eligible LEAs that meet the deadline. OSSE will begin its review of applications as they are received and anticipates completing all reviews by July 27, 2020.

Applicants are invited to participate in a suggested pre-application webinar on Thursday, June 18, 2020, from 2-3 p.m. Register

Information about the SOAR Academic Quality/Early Childhood grants, including the recording of the webinar, will be made available on the OSSE website. For questions, please contact Ronda Lasko at Ronda.Lasko@dc.gov.


ESEA and IDEA Fiscal Year 2021 Phase I Assurances Released  (reminder)
LEA leaders and grant managers should have received email notification(s) on Monday, June 1, that the Phase I Assurances for ESEA and IDEA Part B applications have been released in the Enterprise Grants Management System (EGMS). The Phase I applications for both grants are due by 3 p.m. on Tuesday, June 30, 2020.

For questions questions regarding ESEA, please email Con.App@dc.gov. For questions regarding IDEA, please contact Kieran Bowen at Kieran.Bowen@dc.gov.

 

Help Connect College-Bound Students Experiencing Homelessness with OSSE College Starter Kits  (reminder)
Over the past few years, OSSE has purchased items to create college care packages for DC Charter and Public School students experiencing homelessness who were accepted and enrolled into college classes for their fall & spring academic year. Recipients received travel luggage, a laptop with Microsoft programs, school supplies, a backpack, towel sets, personal hygiene products, and other essential items to support their transition as a college student. This opportunity is available for 2019-20 school year high school graduates while supplies last. We know this is an uncertain time for all of our students, and we want to equip them with the supplies they may need at some point in the future.  For more information and to apply, please visit OSSE's website. Students also have the option of completing and submitting their application along with the required documents online via SurveyMonkey.  All submissions are due by Tuesday, June 30, 2020. For additional information or questions, please contact Tasheen Stallings at Tasheen.Stallings@dc.gov.
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.


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