Sept. 19-25, 2018
In this issue...

New Reminders Professional Development Opportunities Dates to Remember
OSSE Releases Non-Regulatory Guidance Credit Recovery
OSSE recognizes that credit recovery is an important tool that can help students stay on track for graduation, and that it should be used in a manner that truly supports student learning and does not compromise academic standards. Over the past several months, OSSE worked with the State Board of Education (SBOE) and other stakeholders to propose emergency and proposed regulations governing credit recovery across DC. While the SBOE rejected OSSE’s proposed regulations in July 2018, OSSE continues believe that guardrails on the use of credit recovery are critical and is issuing non-regulatory guidance to LEAs on the use of credit recovery for the 2018-19 school year.

OSSE strongly encourages LEAs to review this guidance and incorporate it into policies and practices as soon as possible. We look forward to continuing to work with LEAs, SBOE and other stakeholders in the future to ensure the appropriate policy framework for credit recovery.

For more information or questions, please contact Justin Tooley, special assistant for legislation and policy at

Faculty and Staff Data Collection Webinar and Drop-in Office Hours

The US Department of Education requires the annual collection of faculty and staff data. In an effort to better streamline data collection activities, this school year OSSE will consolidate several faculty and staff data collections into a one-time data collection that will satisfy a number of federal and local reporting requirements. OSSE is offering two opportunities to support data and human resource managers with the faculty and staff data collection in the form of a webinar and office hours. OSSE strongly encourages at least one data manager and human resource staff member from each LEA to participate.

Webinar on Faculty and Staff Data Collection: The overall goal of the webinar is for participants to learn the staff data requirements for the 2018-19 school year, how to use the Faculty and Staff Data Guidance, and data submission deadlines. The webinar will take place on Wednesday, Sept. 26, 2018, 10 a.m.-12 p.m. Register

Faculty and Staff Data Collection In-Person Office Hours: The purpose of the office hours is for participants to receive in person support from OSSE staff for their data submission. Office hours will take place on Thursday, Oct. 11, 2018. 9 a.m.-3 p.m. at OSSE, 1050 First St. NE, Room 523. No registration is required. Participants can drop in at any time during these hours.

For questions, please contact Laura Montas at

2019 Leadership Institute in Secondary Special Education Application Now Open

OSSE and American University invite applications to the 2019 Leadership Institute in Secondary Special Education, formerly the Secondary Special Education Master Teacher Cadre. The program runs from December 2018 to June 2019 and aims to support innovative, highly effective teachers who work with secondary special education populations to use evidence-based practices to integrate the Common Core State Standards and individualized education program (IEP) goals within the curriculum for secondary students with disabilities.

More specifically, this select group of DC teacher leaders will:
  1. Conduct an analysis of student data to determine the areas of greatest need among students with disabilities in his/her school;
  2. Develop a plan (including instructional strategies, assessments, and an evaluation) to instruct colleagues regarding the implementation of the chosen evidence-based practice;
  3. Present the plan for professional development (PD) at an American University-sponsored institute; and
  4. Evaluate the quality of the content of the PD plan, prepare to implement it in the fall of 2019, and gain the skills to evaluate its intended outcomes.
Sessions for the Leadership Institute in Secondary Special Education program are on Saturdays and will take place on the American University campus in Northwest DC. Participants who complete the program will receive a stipend of $2,000 and are eligible for up to 30 OSSE Professional Learning Units.

Ideal candidates are general and special educators serving grades 7-12, who support students with disabilities. Interested educators should complete this online application no later than Friday, Oct. 19, 2018, at 5 p.m. Applicants will be notified of their selection by Friday, Nov. 9, 2018. All selected participants must have the support and recommendation of their administrator.

For questions, please contact Angela Awonaike at

2019 OSSE Scholars Application is Now Open

The 2019 OSSE Scholars Application opened on Monday, Sept. 17. The application closes on Wednesday, Oct. 31, 2018 and interviews with eligible applicants will be scheduled, in collaboration with individual high school counselors, for the two weeks of Nov. 5-16, 2018. Students will be notified of their acceptance decision by Nov. 22.

As schools are assisting eligible students with their applications, please encourage them to be mindful of the following helpful tips:
  • There are two parts to the application. Students must first register by completing a brief registration form. Once submitted, they will receive a follow-up invitation via email within 24 hours asking them to create a username and password and complete the OSSE Scholars application.
  • Applicants should upload all requested documentation at the time of submission. Due to previous challenges with school-based staff in individual schools/LEAs being able to access Box to securely upload student data, this step is especially important during this application cycle.
  • A helpful FAQ Document has been uploaded to the OSSE Scholars webpage. Counselors and advisors are encouraged to review this document and share with eligible applicants.
The 2019 OSSE Scholars application is available here. Please encourage qualifies students to complete by Wednesday, Oct. 31, 2018.

For questions about OSSE Scholars, please contact Janel Young at

Practice Public Speaking at the Frederick Douglass National Historic Site Annual Oratorical Contest

Every year in December, students in grades 1-12 participate in the Frederick Douglass National Historic Site's Annual Oratorical Contest. These young people learn a portion of a Douglass speech and recite it to a panel of judges on the auditorium stage. Many students choose speeches that mean something to them personally and connect with the work of Frederick Douglass. This activity could support curriculum goals for elementary, middle, and high school as well as provide a valuable enrichment experience.

This year's Oratorical Contest will take place Friday, Nov. 16 - Saturday, Nov. 17, 2018.

To apply, download and review the application packet, fill out the application form, and submit to Applications are due on Friday, Nov. 2, 2018 by 4 p.m.

For questions, please contact or (202) 426-5961.

Nominate an Outstanding CTE Student for the US Presidential Scholars Program

The US Presidential Scholars Program was established by President Lyndon Johnson in 1964 and since that time, the program has honored more than 7,500 outstanding high school seniors. Beginning in 2016, outstanding students who demonstrate excellence in career and technical education (CTE) were included for recognition. The Presidential Scholars Commission will select up to 161 US Presidential Scholars this year. All scholars are honored for their accomplishments during the National Recognition Program, held in June in Washington, DC. US Presidential Scholars are guests of the commission during the National Recognition Program. The scholars are awarded the US Presidential Scholars medallion at a ceremony sponsored by the White House to commemorate their achievement.

Nominations are now being sought by OSSE's Office of Career and Technical Education for the 2019 US Presidential Scholars in Career and Technical Education recognition program “on the basis of outstanding scholarship and demonstrated ability and accomplishment in career and technical education fields.” Specific nomination criteria and directions for submitting nominations can be found on OSSE's website.

For more information or questions, please contact Richard Kincaid at or (202) 442-4008.
2018-19 School Year Metric Calculation Confirmation 

In December 2018, OSSE will release the DC School Report Card and STAR Framework. Prior to this release, OSSE will offer LEAs the opportunity to review the calculated value for each metric that will be represented on the upcoming School Report Card and STAR Framework through a process called Metric Calculation Confirmation.

The head of school is required to certify the data. In order to efficiently certify these data, OSSE is offering dedicated support to LEAs in two phases. At the beginning of each phase, OSSE will share data with LEAs to review and certify. 

The phases are:
  • Phase I: Monday, Sept. 10-Friday, Sept. 28, 2018
    • Any questions about the calculations must be submitted to the OSSE Support Tool (OST) no later than Friday, Sept. 21, 2018.
  • Phase II: Monday, Oct. 15-Thursday, Nov. 1, 2018
    • Any questions about the calculations must be submitted to the OST no later than Thursday, Oct. 25, 2018.
Please note that for data identified in the School/LEA Information Management System (SLIMS), charter LEAs must submit the change to PCSB for submission to OSSE. DCPS will submit changes directly to OSSE. 

For more information or questions, please contact Stephanie Davis at

Webinar: Electronic Cigarettes & Youth Initiation

Electronic cigarette popularity has surged across the District of Columbia and has become the most commonly used form of tobacco among youth in the United States. Although this electronic cigarette trend is marketed toward kids, the dangers of electronic cigarettes aren’t well publicized. Youth are mistakenly sold on the idea that electronic cigarettes are “safer” than cigarettes, when in actuality electronic cigarettes can lead to cigarette smoking.

Join the District of Columbia Department of Health Tobacco Control Program and guest speakers from the Truth Initiative, Dr. Lauren Czaplicki and Sibohan Perks, on a webinar addressing electronic cigarettes and the youth consumption of them. At the conclusion of this webinar participants will learn:
  • How to identify electronic cigarettes
  • Health risks associated with electronic cigarettes
  • Advertising tactics marketed to youth
  • District youth prevalence rates
  • Educational resources to instruct youth
This webinar will take place on Thursday, Sept. 27, 2018, 2-3 p.m. Register

Who should attend: health teachers, health educators, physical education teachers, school health nurses, substance abuse counselors & organizations that engage youth

For more information about the webinar, please email

Apply by Oct. 15: Physical Education Leadership Cadre

OSSE is recruiting teachers from the District who serve K-12 students to participate in OSSE’s second Physical Education Leadership Cadre. The deadline to apply is Monday, Oct. 15, 2018.

OSSE’s Physical Education Leadership Cadre will be a group of individuals from elementary, middle, and high schools from across the District who will be responsible for compiling best practices, sharing innovative teaching strategies, and disseminating best practices to other teachers in the District. 

Who: The 2018-19 school year leadership cadre will be the second cohort of 10 educators that will work with OSSE’s physical education and physical activity program. OSSE will select up to 10 educators from 10 different schools. Selection criteria will include, (a) teaching experience, (b) grade levels taught, (c) subject matter expertise, (d) letter of recommendation/support from school principal, and (e) personal statement.

What: The leadership cadre, in partnership with OSSE, will meet to (a) receive extensive professional development related to DC’s updated Physical Education Standards, the Centers for Disease Control and Prevention's (CDC) Physical Education Curriculum Analysis Tool, CDC’s Comprehensive School Physical Activity Program model, and CDC’s Whole School, Whole Community, Whole Child Model; (b) sharing best practices; (c) developing and implementing school-based physical activity programs; (d) discussing existing supports and resources and make recommendations regarding physical education and physical activity programming in DC schools, and; (e) disseminating information and resources about physical education and physical activity programming to their schools and other schools in the District.

When: Selected educators will meet monthly during the 2018-19 school year. Selected educators are expected to attend and fully participate in an orientation and monthly after-school meetings starting in November. Educators will communicate with each other and the OSSE team between meetings. In addition, educators are expected to deliver and refine (with school colleagues) a comprehensive physical activity program at their school and implement one training for other educators in the District.

Incentives: All participants of the leadership cadre will be paid a stipend and will receive a scholarship to attend SHAPE America’s National Convention, in addition to receiving professional development. The stipend amount is $2,500.

Application: Interested educators should fill out an application by Monday, Oct. 15, 2018. Selected educators will be notified on a rolling basis.

For more information or questions, please email
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)

Professional Development and Coaching Support for School Teams

OSSE is pleased to partner with FourPoint Education Partners to offer training and coaching support to school teams through three professional development series on the following topics:

  1. Mathematical Practice 2: Reasoning Abstractly and Quantitatively and Mathematical Practice 3: Construct Viable Arguments and Critique the Reasoning of Others
  2. Informative and Explanatory Writing
  3. Improvement Science

Each professional development offering will consist of two, three-hour face-to-face training sessions at OSSE followed by individualized coaching support at the participants’ school site to address the unique needs of their school. School teams are expected to participate in both training sessions and the coaching experience, as well as assess impact data on the implementation of training content.

School teams from DC Public Schools and public charter schools are encouraged to participate. Each team should be led by the principal and two to four additional staff members. Participants will be eligible to receive six professional learning units (PLUs) for participation in the training sessions, and additional PLUs for the coaching. Coaching will occur one to two days per month, October 2018 through March 2019. Please see the table below for more details on all three opportunities.

To apply, one representative from each school team should complete the online registration form (available when registering, see below) by Friday, Sept. 28, 2018, 5 p.m. to be considered for these opportunities, as space is limited. OSSE will notify all applicants of their acceptance decision by Wednesday, Oct. 3, 2018.

Achieving Greater Results: The Construction and Critique of Viable Arguments: Mathematical Practice 2 and 3

  • Audience: Grades K-5 school teams led by the principal and two to four additional participants to include: general education teacher(s), the mathematics instructional coach, teachers of students with disabilities or English learners.
  • Date: Friday, Oct. 12, 2018 (Session I) 8:30-11:30 a.m. or 12:30-3:30 p.m. | Tuesday, Jan. 8, 2019 (Session II) 8:30-11:30 a.m. or 12:30-3:30 p.m. Register
  • Coaching will occur one to two days per month, October through March.

If You Teach Them They Will Write…Right? How to support students in writing across content areas using informational text

  • Audience: Grades 6-12 school teams led by the principal and two to four additional participants to include: assistant principal of curriculum, math, science and social studies teachers (or other technical courses), instructional coaches, teachers of students with a disability or English learners.
  • Date: Wednesday, Oct. 10, 2018 (Session I) 8:30-11:30 a.m. or 12:30-3:30 p.m. | Wednesday, Jan. 9, 2019 (Session II) 8:30-11:30 a.m. or 12:30-3:30 p.m. Register
  • Coaching will occur one to two days per month, October through March.
Improvement Science: How to Address Chronic Absenteeism and Impact Graduation Rates
  • Audience: Grades 6-12 school teams led by the principal and two to four additional participants to include: assistant principal, dean of students, general education teacher(s), teacher of students with disabilities, English language students, or attendance counselor.
  • Date: Tuesday, Oct. 9, 2018 (Session I) 8:30-11:30 a.m. or 12:30-3:30 p.m. | Wednesday, Dec. 5, 2018 (Session II) 8:30-11:30 a.m. or 12:30-3:30 p.m. Register
  • Coaching will occur one to two days per month, October through March.

For questions, please contact Dr. Tiphanie Scroggins at

2018-19 School Year Required Professional Development Schedule for SHSP Health Suite Staff

The DC Health School Health Services Program (SHSP) is committed to improving the health of students in the classroom and beyond. As part of this commitment, DC Health has the responsibility of ensuring school health suite staff maintain their skills and competencies through professional development. During the 2018-19 school year, health suite staff must attend planned professional development sessions on the below dates:

  • Tuesday, Nov. 6, 2018
  • Tuesday, Jan. 22, 2019
  • Friday, March 8, 2019
  • Thursday, April 4, 2019
  • 2019 Summer Nurse Learning Institute, TBD 2019

During this time, telephone coverage will be provided to school health suites. A nurse will be available by phone to provide advice on the course of action to be taken in the event of an illness or injury. Before the planned professional development day, your school nurse manager will provide you with specific information regarding your telephone coverage. In preparation for the above dates, DC Health asks that you work to ensure that an appropriate number of Administration of Medication (AOM)-trained school staff are available in the school building. If you have any questions regarding the above dates, please contact your school nurse manager.

For more information on the School Health Services Program, please visit the DC Health website. For more information on school health supports and resources from OSSE’s Division of Health and Wellness, please contact

Professional Development Opportunity: Developing High-Quality Transition Plans for Middle School Learners (reminder)

Effective July 1, 2018, District regulations require that the first individualized education program (IEP) in effect after a child with a disability reaches 14 years of age includes transition assessments and services. This introductory training will prepare special education teachers and leaders serving middle school students to develop high-quality, age-appropriate transition plans that meet these requirements.

Participants will:

  • Understand the legal requirements and evidence-based practices for developing transition plans for middle school students
  • Demonstrate the ability to write age-appropriate, individualized postsecondary goals for middle school students
  • Demonstrate the ability to develop annual transition goals that are aligned with postsecondary goals
  • Identify age-appropriate transition services that align with postsecondary goals
  • Understand how to design a multi-year course of study that is appropriate for middle school students and aligns with postsecondary goals

This training was developed for special education teachers and leaders serving students in grades 6 through 9.

The training will be offered four times this fall. All are held at OSSE from 9:30 a.m.-12:30 p.m.

Option 1: Tuesday, Oct. 9, 2018, First Floor, Room 110
Option 2: Thursday, Nov. 1, 2018, Fifth Floor, Room 523
Option 3: Thursday, Nov. 29, 2018, Fifth Floor, Room 523
Option 4: Wednesday, Dec. 5, 2018, Fifth Floor, Room 523

Space is limited and registration is required. Register

Please bring your fully charged laptop to the session.

For questions, please contact Jennifer Carpenter at

Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at
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DC Office of the State Superintendent of Education · 1050 First St. NE · Third Floor · Washington, DC 20002 · USA