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July 3-9, 2019
In this issue...

2019-20 Start of School Campaign New Reminders Professional Development Opportunities Dates to Remember
2019-20 Start of School Campaign
Transportation Online Tool for Education (TOTE) Training  (reminder)

To ensure that all students who require transportation services are routed in a timely fashion, OSSE's Division of Student Transportation (DOT) will host training workshops on navigating the new Transportation Online Tool for Education (TOTE) platform.

This training is required for LEAs and special education transportation coordinators and is designed to provide information on entering school calendar information and transportation request forms (TRFs) into the TOTE system for students who require transportation for the 2019-20 school year.

Dates for the upcoming training sessions are listed below. All training sessions will be held at OSSE, 1050 First St. NE, Fourth Floor, Bill Nye Training Room 442, from 10 a.m.-1 p.m. Register
  • Tuesday, July 9, 2019
  • Tuesday, July 16, 2019
All attendees are asked to bring laptops. If you or someone within your LEA requires assistance, please contact the TOTE Helpdesk at (202) 576-5520 or DOT.Data@dc.gov.

Register Today! 2019 Start of School Make-Up Summit  (reminder)

Are you a new or returning data manager, English learner point of contact (POC), enrollment audit POC, special education POC, or transportation POC? Have you recently transitioned to a new LEA-level role? Were you interested in attending the June 11 Start of School Summit, but could not? If any of these questions applies to you, fear not - register today for the Start of School Make-Up Summit!
 
This half-day make up summit will be held on Monday, Aug. 5, 2019, from 9 a.m.-1 p.m. at OSSE, 1050 First. St. NE, First Floor, Eleanor Holmes Norton Conference Room. Consisting of many of the core sessions from the first summit, the make-up date will once again focus on supporting LEA-level staff in seamlessly transitioning to the 2019-20 school year. Training and resources related to the most important start of school issues for LEAs will be held for LEA data managers and the main POCs for English learners, enrollment audit, special education, and transportation.
 
For questions, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov or Erin Garratt at Erin.Garratt@dc.gov.

What’s Coming Up


For more information, including new updates, see the complete 2019-20 school year Start of School calendar.
  • Attend one of the federally required annual National School Lunch Program trainings. Register
New
Transportation Requests Past Due for the 2019-20 School Year

OSSE's Division of Student Transportation (OSSE DOT) is working to ensure timely transportation services for eligible students with disabilities. In pursuit of this goal, we are requesting that all LEAs for whom we do not have completed Transportation Request Forms (TRFs) submitted for both the extended school year (ESY) and the 2019-20 school year submit TRFs via TOTE immediately. With original deadlines past for TRF submissions Monday, May 6, for ESY TRFs and Monday, June 3 for the 2019-20 school year it is imperative OSSE DOT receives submission of outstanding TRFs to ensure timely transportation services.

Please see list of LEAs with outstanding TRF submissions for the ESY and 2019-20 school year.
 
For questions about the TOTE system and support services, please contact our TOTE Support Line at (202) 576-5520.

Significant Disproportionality Timeline Updates
 
On May 20, 2019, after ongoing uncertainty, the United States Department of Education released a statement directing all state special education offices to calculate LEA racial and ethnic disparities in special education using the new standard methodology for significant disproportionality that was established in the 2016 Equity in IDEA rule. Based on the finalized legal decisions on these regulations, OSSE must identify LEAs as having significant disproportionality under the new regulations this summer for the 2018-19 school year (note that monitoring reviews occur annually for the prior school year). More LEA-specific information will be forthcoming in the Phase II IDEA, Part B letter issued to LEA leaders later this month.
 
 
For more information on significant disproportionality and how OSSE will implement the required changes to the regulations, please visit OSSE's Significant Disproportionality website.
 
For additional questions, please contact Karen Morgan-Donaldson at Karen.Morgan-Donaldson@dc.gov or (202) 724-7803.

LEAs Received Phase II Preliminary ESEA Allocations on July 1
 
LEA leaders should have received email notification on July 1 that the Phase II ESEA applications and preliminary allocations were released in the Enterprise Grants Management System (EGMS) on Monday, July 1, 2019.
 
As a reminder, the LEA funding certification form is due Monday, Sept. 16, 2019 for all LEAs accepting their allocations and the applications are due Monday, Sept. 30, 2019 at 3 p.m.

For all LEAs submitting the consolidated application, at least one representative from your LEA must attend the FY20 ConApp Annual Application webinar, offered multiple times throughout the next three months. This training explains the purposes and allowable uses of each title and its requirements for LEAs. There are additional webinars on how to complete the application, schoolwide plan requirements, early childhood coordination with Head Start programs, financial reporting, and parent and family engagement. Registration for the webinar sessions is available on OSSE’s Consolidated Application webpage.

For questions, please contact your LEA’s program analyst or email Con.App@dc.gov.

DC Paid Family Leave

Starting July 1, 2019, the District will collect taxes from all private sector employers in the District to fund the Paid Family Leave (PFL) benefit. Covered employers include all DC employers subject to DC Unemployment Insurance tax and self-employed individuals who choose to opt in to the program. The first PFL quarterly 0.62 percent employer tax will cover wages paid to workers in April, May, and June 2019.  

All DC employers must participate in this program, and almost every DC worker will be eligible to receive benefits. In general, covered workers include all workers who (predominately) work in DC and no more than 50 percent in another jurisdiction.

The PFL program is administered by the Office of Paid Family Leave (OPFL) within the Department of Employment Services (DOES). The law provides paid leave for employees who are bonding with a new child (eight weeks), providing care or companionship for a family member with a serious health condition (six weeks), and/or caring for the employee’s own serious health condition (two weeks). Workers will apply for PFL benefits, receive their eligibility determinations, and benefit awards from OPFL.

For more information or questions, please visit the DOES Paid Leave website or contact DOES.OPFL@dc.gov or (202) 899-3700.
Reminders
2019 DC Data Summit

The 10th Annual DC Data Summit will bring together more than 300 public and public charter school leaders, teachers, and staff in DC with an opportunity to collaborate to find solutions to data problems, attend interactive workshops to expand data skills, and share latest trends and best practices for data-driven instruction, decision making, and performance management. Registration is free and open to all public charter and DCPS teachers, leaders, and staff, as well as nonprofit partners and stakeholders in DC.

The DC Data Summit will take place at Carlos Rosario PCS, 1100 Harvard St. NW, on Thursday, July 11, 2019, from 8 a.m.-4 p.m. Register

For questions, contact Preety Patidar at Ppatidar@focusdc.org.

Notice of Final Rulemaking: Chapter 75 Alternative Program Designation
 
On Friday, June 14, 2019, OSSE released a Notice of Final Rulemaking, proposing a new chapter titled “Alternative Program” to Subtitle A “Office of the State Superintendent of Education” of Title 5 “Education” in the DC Municipal Regulations. This chapter sets forth the eligibility criteria for a school or specialized program within a school to be designated as an alternative education program and establishes the application process.
 
The final rulemaking can be found in the DC Register and on the OSSE website.

For LEAs applying for alternative program designation for the 2019-20 school year, the application can be found on the OSSE website and will close on Monday, July 15, 2019.
 
For more information or questions, please contact Byra Cole at Byra.Cole@dc.gov.

New Training: Federal Grants Administrative Rules under the Education Department General Administrative Regulations (EDGAR)
 
Based on feedback from subgrantees, OSSE is excited to provide a training on Federal Grants Administrative Rules under EDGAR, which provides information on topics such as procurement, record retention, cost principles and time effect. The goal of this training is to assist LEAs in effectively implementing their federal grants.

All LEAs are welcome to attend, and individuals who oversee grants are strongly encouraged to attend.

Please register for one training; the same content will be covered on both days. Both sessions will be held at OSSE, 1050 First St. NE.
  • Wednesday, July 24, 2019, from 9-11:30 a.m., First Floor, Eleanor Holmes Norton III (Room 110)
  • Wednesday, July 31, 2019, from 2:30-5 p.m., First Floor, Eleanor Holmes Norton I (Room 108)
For more information or questions, please contact Renu Oliver at Renu.Oliver@dc.gov.
2019-20 National School Lunch Program (NSLP) Applications - Due Aug. 30, 2019

The 2019-20 National School Lunch Program (NSLP) applications are available in Orchard, OSSE’s online software for child nutrition programs. All School Food Authorities participating in the NSLP are required to submit a new or renewal application annually. Applications are due from all School Food Authorities by Friday, Aug. 30, 2019.

School Food Authorities are encouraged to utilize the following resources while completing their applications:
  • NSLP Application Documents Checklist;
  • NSLP Application Training PowerPoint - available July 2019; and
  • Schedule a technical assistance visit with your school nutrition program specialist.
For questions, please contact your school nutrition program specialist. Please visit the Orchard website for additional resources and user guides.
OSSE Releases the 2019-2021 School Garden Grant Request for Applications

OSSE's Division of Health and Wellness is soliciting applications for the 2019-2021 OSSE School Garden Grant. The School Garden Grant is now available in the Enterprise Grants Management System (EGMS). The purpose of this grant is to:
  1. Increase the number of students who engage in school garden programs.
  2. Increase the number of classroom teachers who are including garden-based teaching into their teaching practice.
  3. Increase the number of schools with garden programs.
  4. Institutionalize school garden programs to ensure staying power.
Applications must be submitted no later than Wednesday, Sept. 4, 2019 at 3 p.m. The grant period is two years beginning on Oct. 1, 2019 and ending on Sept. 30, 2021.

Please find more information about the 2019-2021 School Garden Grant on OSSE's website.

For questions, please contact Sam Ullery at Sam.Ullery@dc.gov.

Fall SAT School Day Bulk Registration and Timeline Information
 
OSSE will once again coordinate bulk registration for high school seniors for SAT School Day, Wednesday, Oct. 16, 2019, on behalf of all LEAs. Bulk registration involves OSSE submitting student rosters for the SAT to College Board, which generates printed labels for students to use on testing day. Bulk registration does not replace test ordering, which LEAs must complete on College Board’s test ordering site.
 
In order to ensure optimal accuracy in the rosters OSSE submits, LEAs will have an opportunity to review their files. Please be advised of the following SAT bulk registration timeline:
  • Sept. 6 - OSSE shares individual LEA files with SAT School Day coordinators via Box, OSSE's secure file transfer site. SAT School Day coordinators check roster accuracy, including verifying the grade levels of students.
  • Sept. 16 - LEAs return updated rosters to OSSE via Box.
  • Sept. 18 - OSSE submits final bulk registration files to College Board.
Test Ordering Deadlines to Remember
  • Aug. 27 - Services for Students with Disabilities (SSD) Testing Accommodations Request Deadline
  • Sept. 19 - Order Deadline (test booklets and SSD materials)
  • Between Oct. 2 and Oct. 9 - Schools Receive Test Materials
For more information or questions, please contact Nicoisa Jones at Nicoisa.Jones@dc.gov.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)
Become an MTSS Champion: Improving Schools by Improving Systems (Introductory Webinar)
 
Multi-Tiered Systems of Support (MTSS) is a school-wide framework with a focus on prevention and responding effectively. MTSS is a data driven decision-making framework for establishing the social, cultural, academic and behavioral supports needed for a school to be an effective learning environment for all. During this introductory webinar, school teams will begin learning how to align existing teaming structures, document what the school is already doing, identify coaching support, and identify data sources to be used in subsequent training that will facilitate data-informed decision making.
 
Webinar participants are strongly encouraged to participate together as a school team that is representative of the whole school (e.g., multiple grade levels and departments represented) and includes an administrator. The webinar will be offered on Monday, July 8, 2019, 2-3 p.m. [join meeting] and will be repeated on Tuesday, July 9, 10-11 a.m. [join meeting] Registration is not required.
 
Please note: This webinar is a pre-requisite for participants in the July 16-17 two-day MTSS team training. Webinar participants are encouraged to sign up for this subsequent two-day training, as seats are still available. Register
 
For questions, please contact Kristian Lenderman at Kristian.Lenderman@dc.gov or Jessica Dulay at Jessica.Dulay@dc.gov.

Early Learning Professional Development Summer Series: Six New Trainings Offered
 
OSSE is excited to announce six additional trainings that are available as part of the Early Learning Professional Development Summer Series. These trainings are open to educators serving students in pre-K 3 through grade 3 in public schools, public charter schools, community-based organizations and Head Start Agencies in the District of Columbia, with an aim toward increasing coordination between all agencies serving young children through joint professional development. Click the links below to see detailed training descriptions and register for each training in PDIS.
All sessions will take place from 9 a.m.-4 p.m. at OSSE (see PDIS for room location). Participants will be offered six OSSE professional learning units for full attendance at each training session.

As a reminder, all LEA staff serving pre-K 3 through grade 3 may now create an account in PDIS and register for any relevant early childhood trainings available.
 
For questions about this training, please contact Jenye Fletcher at Jenye.Fletcher@dc.gov. For questions about registering in PDIS, please contact the OSSE Early Childhood Education Help Desk at (202) 478-5903 or DCPDIS@dc.gov.

Reminder: To help children transition from Head Start and other early childhood programs, Title I LEAs have signed a citywide coordination agreement. Title I LEAs have committed to participating in at least two early childhood joint professional development events per year. Several trainings available in PDIS, including the one listed above, can help LEAs fulfill this requirement. For more information on ESSA early learning coordination, please visit OSSE's website.

Special Topics in English Learner Programming July Webinar: English Learner Family Engagement Practices  (reminder)

OSSE is pleased to announce its next session in the Special Topics in English Learner Programming. English learner (EL) POCs and teachers are invited to participate in July’s session. Federal education policy provides that family engagement be an activity that is meaningful and culturally respectful and fosters students’ learning and development. LEAs with successful EL family engagement initiatives focus on building the capacity of families and staff to create home-to-school partnerships that support students in a systemic manner. This month’s webinar is your opportunity to reflect upon your experiences engaging the families of ELs and plan for EL family engagement in the upcoming school year.

This webinar will take place on Thursday, July 11, 2019, from 1-2 p.m. Register - registration is required.

For questions, please contact Anika Harris at Anika.Harris@dc.gov.

High Leverage Practices for Teacher Leaders  (reminder)

OSSE's Division of Teaching and Learning is pleased to announce a two-day professional development training opportunity geared at high leverage practices for teacher leaders. District of Columbia public and public charter K-12 educators who are serving in a teacher leadership capacity in their schools are encouraged to attend (including mentor teachers, classroom teachers, instructional coaches, department chairs and grade-level chairs). This two-day training will cover adult learning, teacher leadership competencies, and change management theory as tools to leverage teacher expertise and leadership within schools.

This training will take place Tuesday and Wednesday, July 23-24, 2019, 8 a.m.-4 p.m. at American University, Spring Valley Building, 4801 Massachusetts Ave. NW. Register - space is limited and registration is first-come, first-served. Participants will be eligible to earn OSSE professional learning units.

For questions, please contact Tiphanie Scroggins at Tiphanie.Scroggins@dc.gov.

Foundational SIOP Training to Improve Academic Outcomes for English Learners  (reminder)
 
This three-day experiential workshop for all K-12 school leaders, teachers and staff is designed to allow participants to gain an in-depth understanding of the components of the Sheltered Instruction Observation Protocol (SIOP) Model and strategies to implement it in the classroom to improve academic outcomes for English learners (ELs) and all students. Participants will gain practical skills to collaborate, share, and implement lesson plans that incorporate all eight components and 30 features of SIOP in order to teach content while developing students’ academic and social language. In addition to the SIOP Model text, participants will receive a workbook and A+RISE sampler cards to support their implementation of the model upon return to their LEAs.

This workshop will take place on Monday-Wednesday, Aug. 5-7, 2019. The session on Monday, Aug. 5, 2019 will be held from 10 a.m.-4 p.m. at Dorothy I. Height/Benning Neighborhood Library, 3935 Benning Road NE. The sessions on Tuesday and Wednesday, Aug. 6-7, 2019 will be held from 9 a.m.-4 p.m. at DCHR - Center for Learning and Development, 1015 Half St. SE. Register

LEA teams of general and special educators, EL specialists, specials teachers, related service providers, coaches, and administrators are strongly encouraged to attend. Due to the sequential and experiential nature of this workshop, participants must be present for the first day. Participants who attend all three days are eligible to receive OSSE professional learning units (PLUs).
 
For more information or questions, please contact Anika Harris at Anika.Harris@dc.gov.

Fall 2019 Biology Content Fellowship  (reminder)

Secondary science educators are invited to join a month-long fellowship in September 2019 focused on biology content. This professional development series will be focused on creating systems and structures to provide effective, research-based instruction in Biology for all students that is aligned to the Next Generation Science Standards (NGSS). Cohorts will consist of up to two teachers from up to 15 schools. This month-long program will include an orientation in late August 2019, eight hours of in-person training, peer coaching, and lesson plan development and support. Dates and times will be set according to what works best for cohort participants. The program will run from late August 2019 through Sept. 30, 2019. The application for this fellowship will launch in early July 2019.

For questions, please contact Lauren Allen at Lauren.Allen@dc.gov.
Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
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