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Aug. 30-Sept. 5, 2017
In this issue...

OSSE Start of School Campaign New Reminders Professional Development Opportunities Dates to Remember
OSSE Start of School Campaign
Announcement: Help OSSE Distribute Tokens for Expanded Access to Qlik

The Division of Data, Accountability and Research is pleased to announce the receipt of 30,000 Qlik tokens to serve the data needs of the LEAs. Qlik is a web-based application that allows for analysis and visualization of data. Qlik captures data from the LEA and displays that data through an interface for viewing by LEAs, PCSB (where appropriate) and OSSE. OSSE will distribute the additional tokens to eSchoolPLUS Points of Contacts (POCs) and Related Service Providers in four phases detailed below. If a POC is updated in eSchoolPLUS after the applicable phase, the LEA Data Manager should submit an OST ticket to request a token. For guidance on updating POCs in eSchoolPLUS, click here. Any questions, please contact Stephanie.Davis3@dc.gov.
  • Phase I: On Sept. 22 all Priority eSchoolPLUS Points of Contacts (LEA Data Manager, LEA SE POC, Enrollment Audit POC, Homeless Liaison, Transportation POC, LEA/School Approver, and Registrar) will receive a token, if they are listed in eSchoolPLUS by Sept. 8. 
  • Phase II: LEA Data Managers may request for non-priority eSchoolPLUS POCs to receive a token by submitting one ticket in the OST that includes all requested POCs. OSSE will confirm the POC role in eSchoolPLUS and allocate tokens by Oct. 6.
  • Phase III: Related Service Providers will be allocated tokens by Oct. 27, if the RSPs email address and school association is complete in SEDS by Sept. 29.
  • Phase IV: Teachers will be allocated tokens by Nov. 10, if their information is in eSchoolPLUS by Oct. 13.
Reminder: Launching the New Enrollment Audit & Child Count Application & LEA User Guide
 
OSSE has introduced the Enrollment Audit & Child Count Application to help streamline the fieldwork and appeals processes, increase transparency, and provide appropriate, real-time access to student roster data for LEAs, the auditor and OSSE throughout the process. This week we are releasing the LEA User Guide to help users navigate the application. In addition to sharing this resource, we require Enrollment Audit and Data Manager points of contact to attend one of the several trainings we are hosting on the application. See the calendar below remaining dates.
 
Reminder: Short Video Tutorials Available to Help Answer Your Data-Related Questions

In addition to the new resources shared last week (including DAR Liaisons for all LEAs), we are excited to release a series of brief video tutorials that we developed in response to the most frequently asked questions that we received last year through the OSSE Support Tool. The goal of these tutorials is to help answer your questions more efficiently to save you time and enable us to devote more time to the more complex questions. You will be able to access these tutorials from the homepage of the OSSE Support Tool.


What’s Coming Up

Below are key start-of-school dates and deadlines from OSSE that are coming up soon. Be sure to download our prioritized checklist of 10 Things We Need to Help You Get Start-of-School Ready and our list of Critical Start of School Trainings if you haven’t already
.
 

Type

Description

Date 

Topic

Training Attend the Enrollment Audit Application Training to learn about this new application and how to use it. More info here. Sept. 8* Enrollment Audit & Data Systems
Training Attend the Enrollment Audit Comprehensive Training to learn about changes to the process for the 2017-18 school year and prepare for a successful audit. Register here. Sept 8 Enrollment Audit
Deadline Update LEA SIS with the following:
  1. Entry and Exit Codes  per the OSSE Entry and Exit Guidance
  2. New fields per the 2017-18 LEA Data Collection Template
First day of school Data Systems
Deadline Submit application for the Special Education Enhancement Fund formula grant. More info here. Aug. 31 (Extended) Funding - Local
Deadline Complete the National School Lunch Program Application. Aug. 31 Funding - Federal
*Updated as of 8/2.

See the full Start-of-School Calendar with several new updates on OSSE's website.
New
OSSE Offers Resources to Support LEAs on Immigration
 
With the new school year underway, OSSE wanted to reiterate our collective commitment as educators to ensuring our schools remain safe, supportive and welcoming learning environments for all our immigrant students. As we await guidance on the future of Deferred Action for Childhood Arrivals (DACA), OSSE has assembled some resources that we wanted to share with LEAs. Resources include:

OSSE Releases Dear Colleague Letter on Key IDEA Requirements Related to D.L. v. District of Columbia
 
Originally initiated in 2005, D.L. v. District of Columbia is a court case alleging a failure of the District to identify and serve 3- to 5-year-old children with disabilities, including children transitioning from early intervention services provided in accordance with Part C of the Individuals with Disabilities Education Act (IDEA) to special education and related services in accordance with IDEA Part B. As the District continues to improve special education services for District of Columbia preschool children, OSSE has issued a Dear Colleague Letter to provide LEAs with information regarding LEA responsibilities for ensuring adequate child find practices and other aspects salient to the D.L. v. District of Columbia case, and to provide a number of reminders regarding current practices.
 
DC has made tremendous progress in serving students with disabilities, including preschool children. This progress has been acknowledged both by the court and the US Department of Education (USED) Office of Special Education Programs (OSEP). Specifically, OSEP recognized significant improvements in DC’s rates of timely transition from IDEA Part C to IDEA Part B, which moved from 8 percent in federal fiscal year 2008 to 98 percent in 2015. As a result, OSEP released DC from mandated increased oversight and data reporting related to this area. In addition, DC’s Part B evaluation timeliness rates have trended between 90 to 95 percent for the last several years (For more information on the District’s performance in relation to IDEA, visit OSSE’s Special Education Data and Reports. This year, the OSEP’s IDEA Part B performance rating for DC changed for the first time, from “needs intervention” to “needs assistance.” This is an incredible milestone that demonstrates the city’s continued progress, progress that has been made through your continued, diligent efforts to serve students with disabilities well. At the same time, even with this progress, there is an outstanding issue of whether 1) the systemic changes DC has made that impact 3- through 5-year-olds are sustainable, and 2) whether we are adequately identifying enough children ages 3 through 5 currently through existing child find efforts.
 
For these and other reasons, the court in D.L. v. District of Columbia has asked DC to take additional steps to accelerate continued improvements in the location and identification of children aged 3 through 5 (“preschool children”), who may be children with disabilities. To this end, beginning in the 2017-18 school year, OSSE will take additional efforts to ensure continuous improvement, such as:
  • Additional data review and reporting;
  • Enhanced training regarding child find obligations and activities; and
  • Increased communications to clarify LEA responsibilities around the identification, evaluation, determination of eligibility, and provision of services to preschool children with disabilities.
Review guidance related to these requirements here.
 
Please direct any questions regarding the content of this document to OSSE.DSEPolicy@dc.gov.

OSSE Scholars Application Opens Sept. 5

OSSE is excited to announce that the OSSE Scholars application opens on Tuesday, Sept. 5, 2017 and closes Oct. 31, 2017. The OSSE Scholars Program provides high-achieving, academically motivated high school sophomores and juniors who demonstrate financial need with the opportunity and financial support to attend selective summer college programs. OSSE covers full tuition and transportation costs for students selected. As an OSSE Scholar, students attend top-tier universities across the country for rigorous summer courses. The program offers early exposure to college-level academics, navigating a college environment, and, at certain universities, earning college credit.
 
Students can register for the application username and password here. Please encourage high school sophomores and juniors with at least a 3.2 GPA to check out the opportunity, register and apply early. For questions about the program, please contact Melissa.McKnight@dc.gov.

Apply Now for Dual Enrollment Scholarship Funding
 
OSSE is pleased to announce the Dual Enrollment Scholarship funding opportunity for the 2017-18 school year. A total of $200,000 is available for partnerships of institutions of higher education (IHEs) and District of Columbia local education agencies (LEAs) to provide dual enrollment opportunities for DC public and public charter school students. Funds may be used toward books, transportation, and eligible dual enrollment fees. LEAs and IHEs must apply together, with the IHEs as the lead applicants.
 
The application window is now open, and application details are available on OSSE’s website. Applications must be submitted via email to Annie Chen at Annie.Chen@dc.gov no later than 3 p.m. on Friday, Sept. 22. Please be sure to read the application requirements and instructions carefully, as the process has changed from last year. Applications (and payments) will no longer be processed through the Enterprise Grants Management System (EGMS).
 
A pre-application information session will be held via conference call on Thursday, Aug. 31 at 10:30 a.m. Please contact Annie Chen to RSVP and to receive dial-in information.
 
To ensure equal opportunity for all applicants, questions about this funding opportunity must be submitted electronically to Annie Chen by Monday, Sept. 11. Responses will be posted to OSSE’s website at the same hyperlink above.
 
For more information, contact Annie Chen, program manager, at Annie.Chen@dc.gov or (202) 257-3382.

School-Based Health Services Providers: Start the School Year with the Correct Credential and License
 
Health-based professionals working in District of Columbia LEAs are required to have the correct license and/or educator credential in order to provide services in schools during the 2017-18 school year.
 
Individuals practicing as counselors, social workers, psychologists, audiologists, speech language pathologists, physical therapists, occupational therapists, and nurses currently employed, or under contract with public charter schools in DC and non-public schools operating in the jurisdiction must hold a license issued by the District of Columbia Department of Health (DOH). 
 
Individuals practicing as school social workers hired by, currently employed, or under contract with District of Columbia Public Schools (DCPS), must hold both an educator credential issued by OSSE and a health based license issued by DOH.
 
Individuals practicing as school counselors hired by, currently employed, or under contract with DCPS, must have an educator credential issued by OSSE in the 2017-18 school year. Beginning in the 2018-19 school year, school counselors will also be required to hold a license from DOH and the OSSE educator credential.
 
Individuals practicing under the title “school psychologist” hired by, currently employed, or under contract with DCPS, are only required to hold an educator credential issued by OSSE until further notice.
 
This reminder is being sent in an effort to proactively prevent any adverse action, for unlicensed practice, and/or supervising unlicensed individuals. If in providing services, individuals who fail to produce the above stated required documentation may result in the assessment of a fine, inability to practice, and other sanctions by DOH. In addition, the supervision of anyone unlicensed also subjects the supervisor and/or LEA to disciplinary action by DOH.
 
Please note, this is not a new mandate and there are no exceptions to this regulation. Additionally, a filed application to either agency does not constitute holding a credential and/or license, and does not authorize the provision of services. For more information on the DOH regulations cited, please refer to DC Code Title 3 Chapter 12.
 
TO APPLY FOR A LICENSE OR CREDENTIAL
For DOH-issued professional licenses, click here.
For OSSE-issued educator credentials, click here or email osse.asklicensure@dc.gov for information on the online application process.

My School DC Seeks Representatives for its Parent Advisory Council
 
My School DC is recruiting parents and guardians for its Parent Advisory Council (PAC) for the upcoming 2018-19 school year lottery. The PAC supports My School DC by providing guidance and feedback on the My School DC application process; providing input on programmatic direction for My School DC; acting as ambassadors of information to their respective communities; and advising the Common Lottery Board – My School DC’s governing body – on major policy decisions. Membership is voluntary, and meetings are held quarterly.
 
Click here to view membership criteria and meeting schedule. My School DC is actively recruiting representatives from wards 1, 4, 6, 7, and 8.
 
Know of a great parent rep? Please nominate them by completing the online application or forward the following link to a potential candidate: https://goo.gl/forms/oXRwRN2zv71ItPRl2. Applications are due by Sept. 15, 2017.
 
Questions? Please contact Aryan Bocquet, director of Partnerships and Engagement with My School DC, at Aryan.Bocquet@dc.gov or at (202) 727-9306.
Reminders
Special Education Enhancement Fund (SEEF) Formula and Competitive Grants (Deadline Extended to Thursday Aug. 31, 3 p.m.)

The Special Education Quality Improvement Amendment Act of 2014 (DC Code § 38-2613) established the Special Education Enhancement Fund (SEEF) to help improve capacity to serve students with disabilities.
 
OSSE will provide two grant opportunities as part of the Special Education Enhancement Fund (SEEF) to support LEAs in serving students with disabilities. The SEEF Formula Grant serves LEAs in shortening the evaluation timeline for students with disabilities from 120 to 60 days, and supports completion of secondary transition plans for students ages 13, 14, and 15, to be prepared to be in full compliance with the new requirements for secondary transition by July 1, 2018.
 
SEEF Formula Grant - application deadline extended to Thursday, Aug. 31, 2017.

Organizations eligible for the SEEF Formula Grant must be District LEAs that serve students in the 2017-18 school year and receive federal IDEA funding.
 
For more information about the SEEF Formula Grant, please visit OSSE's website or contact Jonathan Elkin at Jonathan.Elkin@dc.gov.

21st Century Community Learning Centers (CCLC) FFY17 Competitive Grant Competition

The revised Notice of Funding Availability for the 21st Century Community Learning Centers grant was posted in the DC Register on Aug. 4, 2017.

Eligible entities include LEAs, community-based organizations, faith-based organizations, Indian tribes or tribal organizations, other public or private entities, or a partnership/consortium of two or more such agencies, organizations, or entities. The total funding available for 21st CCLC awards is $7,997,465.51. The Request for Application (RFA) was released on Friday, Aug. 18, 2017 and applications will be due Friday, Sept. 29, 2017. Information regarding this competition will be made available through the LEA Look Forward, OSSE's Enterprise Grants Management System (EGMS), OSSE's website, on the Office of Partnerships and Grant Services website, and through the PCSB Wednesday Bulletin.

An in-person pre-application technical assistance sessions will be held at OSSE. Please note that seating will be limited so please limit the number of staff registering and attending the in-person session to three or fewer.
  • Monday, Sept. 11, 2017, from 11 a.m.-1 p.m., Third Floor, Grand Hall [Register]
OSSE will provide three web-based pre-application technical assistance sessions. The pre-application technical assistance sessions will include an overview of the 21st CCLC grant program, competition, and EGMS for application submissions and will provide technical assistance for any grant competition inquiries.
  • Thursday, Sept. 7, 2017, from 11 a.m.-12 p.m. [Register]
  • Thursday, Sept. 14, 2017, from 12-1 p.m.  [Register]
For more information or questions, please contact Sheryl Hamilton at 21stcclc.info@dc.gov.
SAT School Day Bulk Registration

OSSE will once again coordinate bulk registration for SAT School Day on behalf of all LEAs. Bulk registration involves OSSE submitting student rosters for the SAT to College Board, which generates printed labels for students to use on testing day. Bulk registration does not replace test ordering, which LEAs must complete on College Board’s test ordering site.
 
In order to ensure optimal accuracy in the rosters OSSE submits, LEAs will be provided an opportunity to review their files. Please be advised of the following SAT bulk registration timeline:
  • Sept. 13 - OSSE shares individual LEA files through secure site with SAT School Day coordinators for review
  • Sept. 15 - LEAs check roster accuracy, including verifying the grade levels of students, and return rosters to OSSE
  • Sept. 18 - OSSE submits final bulk registration files to College Board
For more information or questions, please contact Annie Chen at Annie.Chen@dc.gov.
FFY 2017 ESEA and IDEA Phase II Application Release and Technical Assistance Update
 
The Phase II ESEA consolidated application and IDEA Part B application are expected to be released in the Enterprise Grants Management System (EGMS) next week. LEA leaders will receive individualized allocation memos identifying the amounts of available funds for their LEAs. Once allocations are finalized, OSSE will send any changes to LEAs. In addition, OSSE will notify LEAs of any instances in which they will be directed to use IDEA funds to address identified noncompliance. LEAs will receive this information via a separate addendum.
 
Key Application Dates and Deadlines
All applications are due to OSSE by Oct. 20, 2017. OSSE will begin its review of applications as they are received. Completed Phase II applications will be reviewed on a rolling basis. Phase II applications must be approved in order for LEAs to access funds. The first date to submit reimbursements for funds, pending timely Phase II submission and approval, is Oct. 1, 2017. LEAs with an ESEA allocation that have not successfully completed the Phase II application by Dec. 31, 2017 will be at risk for losing the funding.  Any ESEA funding unobligated by this date may be reallocated to other LEAs in order to ensure appropriate use of funding based on identified need.  

Available Technical Assistance
To support a smooth application process, and the effective transition to ESSA, OSSE is providing the following optional training and technical assistance opportunities. Each webinar will be offered multiple times throughout August and early September. Click each webinar title for dates and times and to register:
  1. FY 2017 ESEA Consolidated Application (Conapp) Webinar (2 hours) - This session will provide participants with key updates to the Phase II ESEA application informed by ESSA, provide an overview of the application process, and clarify key timelines.
  2. FY 2017 IDEA Application Webinar (1 hour) - This session will provide participants with key updates and changes to the Phase II IDEA application, provide an overview of the application process, and clarify key activities and timelines.
  3. Conducting a Title I Schoolwide Program Needs Assessment Webinar (1 hour) - This session will provide participants an overview of the Title I, Part A schoolwide program and outline the process for conducting a needs assessment for schoolwide programs.
  4. Understanding Evidence-Based Practices Webinar (1 hour) - This session will provide participants with an overview of evidence-based practices informed by ESSA, offer resources for identifying appropriate practices, and provide an outline of the process for identifying evidence-based practices.
  5. Effective School Improvement Planning Webinar (1 hour) - This session will provide participants with an overview of school improvement activities outlined in ESSA the process for organizing and developing school improvement plans.
OSSE is also offering in-person and virtual consultations to LEAs by appointment the week of Sept. 11, 2017. To request a consultation, please email your grant manager. We look forward to continuing to support your important work over the upcoming year.
Nominate a Teacher for the 2018 District of Columbia Teacher of the Year

OSSE is currently accepting nominations for the 2018 District of Columbia Teacher of the Year award. 

We are encouraging all public schools in the District of Columbia to nominate their top teachers to be considered for the 2018 award. OSSE is seeking nominees who demonstrate an innovative overall approach to the instructional excellence, have gone above and beyond the call of duty, and inspire academic growth in their classrooms. The 2018 DC Teacher of the Year will receive a $7,500 unrestricted award to recognize their outstanding teaching service and performance, as well as an additional $1,500 award to support travel to national conferences, workshops and other professional development opportunities during the one-year DC Teacher of the Year term. The runner up will receive a $1,500 unrestricted award.

To nominate a teacher for this prestigious honor, please complete the brief 2018 DC Teacher of the Year Nomination Form. Self nominations are also acceptable. For more information about the DC Teacher of the Year award program, visit the DC Teacher of the Year webpage.

Nomination deadline: Monday, Sept. 11, 2017
Application deadline: Wednesday, Sept. 27, 2017

For more information or questions, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov.

OSSE Releases New ESSA Guidance
 
In order to support full implementation of the Every Student Succeeds Act (ESSA) in the 2017-18 school year, OSSE has released guidance on key areas of the law. This guidance is available on OSSE’s ESSA webpage.
 
Federal Formula Grants Toolkit: ESEA and IDEA Part B
OSSE developed this guidance to help the District’s LEAs understand how they may utilize formula funds distributed pursuant to the Elementary and Secondary Education Act (ESEA) and the Individuals with Disabilities Education Act (IDEA) Part B.

Revised State-Level Allocation Policy for ESEA
OSSE is pleased to release a revised allocation policy related to its methodology for annually distributing formula funds to LEAs pursuant with the requirements of ESSA.

Equitable Access to Effective, Experienced, and In-Field Teachers
To ensure that all children receive a high-quality education, ESSA requires state education agencies (SEAs) and LEAs to report on “any disparities that result in low-income students and minority students being taught at higher rates than other students by ineffective, inexperienced, or out-of-field teachers” (Sec. 1112(b)2)). This guidance supports LEAs with this reporting requirement.

New Documentation Requirement for all Equipment Purchases and Professional Services for Reimbursement Requests in EGMS in Fiscal Year 2018

Beginning with purchases made after Oct. 1, 2017, OSSE will require all grantees, including LEAs, to attach supporting documentation for equipment purchases and all professional services acquired using grant funding when making a reimbursement request for any grant in EGMS. This change will allow OSSE to more proactively ensure that the agency and sub-grantees are abiding fiscal rules in these two areas. In addition, providing additional documentation during the reimbursement phase will lessen the burden on LEAs and sub-grantees during fiscal monitoring.

Equipment is defined as an individual item costing $5000 or more.  Professional services includes any contracted services such as consultants, evaluators, counselors, security, maintenance, therapists, instructional staff, as well as fees for professional development, in-service training or conference registration.  The documentation should be proof of purchase, such as an invoice or receipt. In addition to these new guidelines, please continue to pay close attention to the terms and conditions of your grants. The documentation requirement for equipment purchase is a minimum standard and some grant programs require additional documentation. Please consult with your grant manager if you have questions.

Request a School Garden Site Visit

OSSE’s School Gardens Program is conducting optional site visits to any school with an existing school garden program or that is interested in establishing a school garden program. Site visits are open to any school whether or not they are a school garden grantee. During this site visit, OSSE's school garden specialist can provide the following:
  • Technical assistance (this includes, but is not limited to, overall design considerations, soil assessments, pest and disease management, water access, and composting);
  • Instructional support (this includes, but is not limited to, identifying curriculum, feedback on instructional practices, increasing teacher and student involvement); and
  • Program support (this includes, but is not limited to, funding strategies, strategic partnerships community participation, creating and improving maintenance plans).
Please complete this form to request a site visit.

For more information or questions, please contact Sam Ullery at Sam.Ullery@dc.gov.

Update: Revised FFY 2017 ESEA/IDEA Allocations
 
OSSE has received questions from several LEA representatives regarding a significant decrease in their preliminary Title II allocations for fiscal year 2018 (FY18). OSSE is pleased to share that it has received clarification from the US Department of Education that while the District’s Title II funding for FY18 has been reduced, the reduction is not as significant as what was represented in the District’s preliminary Grant Award Notice (GAN), and funding will be supplemented by an additional GAN, which is expected later in the fall. 
 
Based upon confirmation of this information, OSSE has collaborated with the Office of the Chief Financial Officer (OCFO) to approve the release of updated preliminary Title II allocations for District LEAs (which reflect both statewide GANs expected at OSSE). As such, LEAs will be receiving revised allocation memos in the next few days. These revised allocation memos will include 1) updated Title II preliminary allocation amounts; and 2) if relevant, information related to the directed use of 15 percent of IDEA funds for Coordinated Early Intervening Services (CEIS) based upon identified noncompliance.

School-Based Health Service Providers: Credentialing and Licensing Requirements for the 2017-18 School Year
 
Health-based professionals working in District of Columbia LEAs are required to have the appropriate credential and license in order to provide services during the 2017-18 school year.  The license requirements are as follows:
  • Individuals practicing as audiologists, speech language pathologists, physical therapists, occupational therapists, and nurses in a District of Columbia LEA must hold a license issued by the DC Department of Health (DOH).
  • Individuals practicing as school social workers hired by, currently employed, or under contract with DC Public Schools (DCPS), DC public charter schools, and nonpublic schools operating in the jurisdiction, must hold both an educator credential issued by OSSE and a health-based license issued by DOH.
  • Individuals currently practicing under the title “school psychologist” are only required to hold an educator credential issued by OSSE until further notice.
  • For the 2017-18 school year, individuals currently practicing as school counselors must have an educator credential issued by OSSE. Beginning in the 2018-19 school year, school counselors also will be required to hold a license from DOH in addition to the OSSE educator credential. See more info below on how to obtain a DOH license.
This reminder is being sent in an effort to proactively prevent any adverse action for unlicensed practice and/or supervising unlicensed individuals. Please refer to DC Code Title 3 Chapter 12 for more information about DOH regulations.
 
Information and access to applications for professional licenses issued by DOH.
 
Information and access the online application for educator credentials issued by OSSE.

For questions, please contact the OSSE Licensure Team at OSSE.AskLicensure@dc.gov.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 810 First St. NE.)
Introduction to the English Language Development Framework

This interactive in-person workshop for all educators who work with English learners (ELs) will explore the components of the WIDA Framework for Language Development Standards with a focus on academic language. Participants will engage in hands-on activities that dissect the WIDA Can Do philosophy, examine academic language, and consider the sociocultural factors that influence language use. This workshop provides foundational awareness of the WIDA framework and is designed for any educators who work with ELs. During this workshop, facilitated by a WIDA trainer, participants will be able to:
  • Describe the components of the WIDA framework for Language Development Standards
  • Recognize the sociocultural factors that influence language use
  • Identify the three dimensions of academic language
  • Use the WIDA Performance Definitions to identify language expectations of instructional tasks
  • Explain the components of the WIDA Standards Matrices
  • Identify the elements of a Model Performance Indicator
This workshop is intended for EL Points of Contact, EL specialists, school leadership, and all teachers who have ELs on their roster.
 
This workshop will take place on Tuesday, Sept. 26, 2017, 8 a.m.-4 p.m. at OSSE, 810 First St. NE, Eighth Floor, Room 806. Registration is required. Please register here. For questions, please contact Anika Harris at Anika.Harris@dc.gov. To learn more about WIDA, click here.

OSSE Hosts Webinar to Discuss the Rubric Used to Calculate the FFY15 Determinations Under IDEA

The Individuals with Disabilities Education Act of 2004 (IDEA) requires OSSE to make annual determinations about each LEA’s implementation of Part B of the IDEA. In making local determinations, OSSE considers federally required elements, as well as other metrics relevant to IDEA. 

Federal fiscal year 2015 (FFY15, also known as the 2015-16 school year) IDEA Part B Determinations were issued this past week. OSSE will host a webinar on Wednesday, Sept. 6, 2017 from 1-2 p.m. to discuss the rubric used to calculate the FFY15 determinations, which was identical to the methodology used in the prior year, and to answer any questions you may have.
 
Any LEA that believes a specific element reviewed in the determination process is inaccurate may appeal its assigned determination level. The appeal must be made within 30 calendar days of the date of receipt of this letter. The request for appeal must include the submission of all information necessary for OSSE to reconsider the original determination level. All information regarding appeals may be found in Enclosure 1. 
 
Please register for the FFY15 IDEA Part B Determination webinar here.
 
After registering, you will receive a confirmation email containing information about joining the webinar. For more information, please email Megan Williams.

Decoding the PARCC Assessment  (reminder)

OSSE is pleased to offer workshops for educators on “Decoding the PARCC Assessment.” As educators review results from the 2017 Partnership for Assessment of Readiness for College and Careers (PARCC) assessment, these workshops are designed to support teachers and instructional leaders by highlighting connections between the Common Core State Standards and the PARCC assessment. Workshop sessions also build capacity for understanding and using the student performance data generated by the assessment. Each workshop will include an overview of the PARCC test design, interpretation of individual student reports (ISRs), and PARCC educator resources.

To attend a workshop, please select a date and register using one of the links below:
Workshops will take place at OSSE.

For more information or questions, please contact Cassie Lynott at Cassie.Lynott@dc.gov.

Literacy Training for Pre-K-Grade 3 Teachers  (reminder)
 
On Sept. 12, there will be a literacy training for pre-K through third grade teachers. The topics relate to building vocabulary, differentiating reading instruction, reading comprehension, and writing. Participants can register for the training through the Early Learning Course Catalog. For more information about each training, see page 26 of the training calendar.

For more information or questions, please contact Julie Wennekes at Julie.Wennekes@dc.gov.

English Learner Point of Contact (EL POC) Monthly Webinar: Teacher Wellness & WIDA Resources  (reminder)
 
OSSE is pleased to announce its next session in the 2017-18 English Learner Point of Contact Monthly Webinar Series, which will be held on Sept. 14, 2017. All LEA and school-level English Learner Points of Contact (EL POCs), as well as teachers who serve ELs, are invited to participate in September’s session. Participants will be presented with (a) tips to stay well and grounded during the school year, and (b) a tour of WIDA’s online resources including:
  • New WIDA webinars
  • Assessment training tools
  • Pre-K-12 and alternate language development standards
  • Professional development resources
This webinar will take place on Thursday, Sept. 14, 2017, from 2-3 p.m.

Register - registration is required.

For questions, please contact Anika Harris at Anika.Harris@dc.gov. To learn more about WIDA, visit the WIDA website.
 
As a reminder, the monthly series of EL POC webinars covers a wide array of topics pertaining to ELs, English language acquisition, EL program administrative and instructional activities, and community-building among EL POCs. It is held on the second Thursday of every month from 2-3 p.m. Each monthly topic will be advertised in advance in the LEA Look Forward.

Response to Intervention: Foundations  (reminder)
 
Response to Intervention (RtI) is a school-based, multi-level prevention system of identification and intervention for students at academic or behavioral risk. OSSE’s Division of Elementary, Secondary, and Specialized Education will hold an RtI training with the following focus:
  • RtI tiers; 
  • Academic and behavioral instruction and intervention;
  • Progress monitoring and data analysis; and
  • Structured problem-solving.
This training will be held on Monday, Sept. 18, 2017, 9 a.m.-12 p.m. and repeated at 12:30-3:30 p.m. at OSSE, Third Floor Grand Hall. The same content will be covered in both sessions.

Register

For more information or questions, please contact Angela Awonaike at Angela.Awonaike@dc.gov or (202) 481-3870.

Student Support Teams (SST) Parts I and II  (reminder)

The Student Support Team (SST) is a collaborative, school-based, problem-solving team that is organized to address academic, medical, behavioral/emotional and/or other problems which may interfere with a student’s ability to obtain an appropriate education. OSSE's Division of Elementary, Secondary, and Specialized Education will provide an introduction and deep dive into the SST process with a two-part training to empower school teams to build and improve their SST teams and processes.

SST Part I will discuss:
  • An overview of SSTs and Response to Intervention (RtI)
  • Best practices for SSTs
  • SST process troubleshooting
SST Part II will discuss:
  • Selecting interventions
  • Curriculum-based monitoring
  • Deep dive into instructional decision-making based on RtI data
Separate registration is required for each training. Part I is not a prerequisite for Part II.
  • SST Part I will take place on Monday, Sept. 25, 2017 from 8:30-11:30 a.m. [Register]
  • SST Part II will take place on Monday, Sept. 25, 2017 from 12:30-3:30 p.m. [Register]
Both trainings will be held at OSSE, Third Floor Grand Hall. 

For more information or questions, please contact Angela Awonaike at Angela.Awonaike@dc.gov or (202) 481-3870.

Introduction to the English Language Development Framework  (reminder)

This interactive in-person workshop for all educators who work with English learners (ELs) will explore the components of the WIDA Framework for Language Development Standards with a focus on academic language. Participants will engage in hands-on activities that dissect the WIDA Can Do philosophy, examine academic language, and consider the socio-cultural factors that influence language use. This workshop provides foundational awareness of the WIDA Framework and is designed for any educators that work with ELs. During this workshop, facilitated by a WIDA trainer, participants will be able to:
  • Describe the components of the WIDA Framework for Language Development Standards
  • Recognize the socio-cultural factors that influence language use
  • Identify the three dimensions of academic language
  • Use the WIDA Performance Definitions to identify language expectations of instructional tasks
  • Explain the components of the WIDA Standards Matrices
  • Identify the elements of a Model Performance Indicator
This workshop is intended for EL Points of Contact, EL specialists, school leadership, and all teachers who have ELs on their roster.
 
This workshop will take place on Tuesday, Sept. 26, 2017, from 8 a.m.-4 p.m. at OSSE, Eighth Floor Room 806.

Register - registration is required.

For questions, please contact Anika Harris at Anika.Harris@dc.gov. To learn more about WIDA, visit the WIDA website.

Webinar Training: Understanding and Implementing Section 504  (reminder)
 
Join OSSE for a webinar training that explores both the law and the school’s role for Section 504 of the Rehabilitation Act of 1973. Section 504 is a civil rights law that requires school districts to provide eligible students with disabilities a free appropriate public education (FAPE). Section 504 contains non-discrimination requirements which states that all students with a physical or mental impairment that substantially limits one or more major life activities must be protected from discrimination and receive education services that are equal to that of their non-disabled peers. 

The webinar training will guide participants through:
  • An overview of Section 504
  • A step-by-step walk-through of the Section 504 process from referral to implementation
  • Section 504 best practices and frequently asked questions
This training will take place on Wednesday, Sept. 27, 2017, 9-11 a.m.

Register

For more information or questions, please contact Angela Awonaike at Angela.Awonaike@dc.gov or (202) 481-3870.
Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.






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DC Office of the State Superintendent of Education · 1050 First St. NE · Third Floor · Washington, DC 20002 · USA