Oct. 4-10, 2017
In this issue...

New Reminders Professional Development Opportunities Dates to Remember
PARCC Data Update

OSSE has updated its PARCC results to reflect an isolated school based coding inaccuracy in the economically disadvantaged category. As a result of the update, the percent of students proficient in the economically disadvantage category has changed per the following:
  1. DC City-wide to 19% (from 20.7%) in Math and 21.4% (from 23.5%) in ELA
  2. DCPS sector to 16.7% (from 19.9%)  in Math and 19.8% (from 23.7%) in ELA
  3. Deal Middle School to 20.3% (from 55.1%) in Math and 33.5% (from 68.1%) in ELA

The school level impact of this update is contained to Deal Middle School only. Those numbers do not change overall results for that school, but rather reattributes the results to the correct domains within the school. This update has been verified and does not impact other schools' results.

The updated materials can be found at the following links: Detailed 2016-17, 2015-16, and 2014-15 PARCC and MSAA Performance Spreadsheet |  PARCC Results PowerPoint Deck
Help OSSE Build a Parent-Driven State Report Card
Thursday, Oct. 19, 2017 | 4:30-5:30 p.m.
OSSE Grand Hall | 810 First St. NE, Third Floor 
You’re invited to help OSSE kick off its parent and family engagement work in effort to build DC’s state report card. Our goal is to have ONE report card for ALL schools, in ONE place, to make it easier for parents to access clear information. In order to do that, we want to hear from parents across the city about what matters most to them! On Oct. 19, we are hosting a kick-off briefing to share our engagement strategy and encourage you to help get your parents and families involved. At the briefing, you will learn about OSSE’s three-pronged parent engagement strategy, experience a simulation of a parent engagement activity, be able to ask questions about the plan, and get access to tools that can help you spread the word to the parents in your networks. We hope to see you there!

To RSVP, please email

LEA Enrollment Audit Handbook Addendum Sept. 27

After releasing the LEA Enrollment Audit and Child Count Handbook in early August 2017, OSSE received many important questions from LEAs seeking to better understand the requirements for this year’s enrollment audit and Child Count processes. This addendum tracks important updates and clarifications to the LEA Enrollment Audit and Child Count Handbook and the dates that those updates are made.

This week’s updates provide information on:
  • Final In-Person appeals timeline
  • Issue Resolution response times
  • Pre-K student sample population
  • Residency Verification key indicators
  • New English Learner policy guidance
The addendum constitutes the most up-to-date information. If an area is not mentioned in the addendum, the handbook continues to be the authoritative source of information.

For questions about this addendum or the handbook, please contact

OSSE English Learner (EL) Guidebook 2.0 Released

OSSE is pleased to announce the release of the English Learner Guidebook 2.0. This guidance document serves as a comprehensive resource for LEAs to develop and implement language and education support services for English learners (ELs) in elementary and secondary education programs. The EL Guidebook 2.0 includes OSSE policies established under the Every Student Succeeds Act (ESSA) for ELs, serving as an important resource for ESSA implementation and guidance.
The guidebook also includes:
  • Important OSSE policies and guidelines related to identifying and assessing ELs (including adult education programs);
  • Best practices for providing services through teaching and learning;
  • Required parental engagement activities and approaches for involving limited English proficient (LEP) parents and families; and
  • Information on ensuring equity for ELs in schools.
This guide is intended for LEA and school personnel who service English learners and their families, and the systems that support them, including: School Administrators; EL POCs, Data Managers; Parent Engagement Specialists; Student Support Services POCs; Testing Coordinators; Instructional Support staff; Teachers (both general education and EL teachers); SPED Specialists (for IEPs and accommodations for dual-identified learners); and Program Evaluators.
Qlik: Special Education Student Transportation Rosters

As part of efforts to streamline information forwarded from OSSE to LEA-level and school-level transportation points of contact, a repository Qlik: Special Education Student Transportation Rosters application has been created. Qlik serves as a common place for LEA-level and school-level transportation points of contact to access information related to Transportation Request Forms and the Transportation Online Tool for Education (TOTE).

Access information on the purpose of the application, key data fields and troubleshooting issues arising from the use of the application.
For more information or questions, please contact the TOTE Support Line at (202) 576-5520.

Funding Updates for Low-Income Advanced Placement (AP) and International Baccalaureate (IB) Tests
The Advanced Placement Test Fee Program, a federal grant that provided funding for Advanced Placement (AP) and International Baccalaureate (IB) test fees for low-income students, was eliminated at the end of fiscal year 2016 (FY16) as part of the new Every Student Succeeds Act (ESSA). OSSE has identified some local funding, in addition to state set-aside funds under Title IV of the Elementary and Secondary Education Act (ESEA), to replace these federal funds; however, this funding may not cover all low-income test fees for District students, based on the previous year’s spending and projected increases this year. Under ESSA, Title IV, Part A, LEA-level formula funds for Student Support and Academic Enrichment Grants may be applied toward the payment of qualifying AP and IB tests, among other uses. As you complete your Elementary and Secondary Education Act (ESEA) Consolidated Application (ConApp) due Oct. 20, 2017, you should carefully consider whether you would like to use some of your LEA’s Title IV, Part A formula funds to cover the portion of low-income AP and IB fees not covered by the Title IV set-aside and Council funding. OSSE has committed to providing the same level of funding to each LEA as last year; LEAs should plan on covering, with Title IV, Part A or other funds, exam fees in excess of last year’s amount. LEAs may set aside funding based on estimated costs, as budgets may be amended throughout the year.
For more information or questions related to AP and IB, please contact Annie Chen at For more information or questions related to your LEA's ConApp, please contact or your LEA’s assigned grant manager.

SOAR FFY16 Teacher Pipeline Competition Expected to Open Oct. 16, 2017
The Notice of Funding Availability for the Teacher Pipeline grant (for nonprofit charter support organizations) was posted in the DC Register on Sept. 29, 2017. The Request for Applications (RFA) is expected to be released on Oct. 16, 2017 and will be due Friday, Dec. 1, 2017. Awards are expected to be made in late December. Information about the SOAR competitive grant will be made available through the LEA Look Forward, on the Enterprise Grants Management System (EGMS) homepage, on the OSSE website, on the DC Office of Partnerships and Grants Services website, and through the PCSB Bulletin. As a reminder, all applications must be submitted through EGMS. More information about EGMS can be found at
For questions, please contact Ronda Kardash at

Teachers, TAKE 5

Research shows that healthy teachers and school employees are happier and more satisfied. They bring their best selves to their work and positively affect their schools to improve student learning, behavior and attendance. OSSE is joining the Alliance for a Healthier Generation and Kaiser Permanente Thriving Schools for the #TeachersTAKE5 campaign. Visit now and choose your favorite way to TAKE 5 minutes that leave you feeling healthy and happy. If you have trouble accessing the online portal or have specific campaign questions, please email the alliance’s Member Engagement & Support Team.
OSSE Awards Funds to Nine Recipients to Support Garden Programs in 18 Schools
OSSE's Division of Health and Wellness awarded $384,166 in School Garden Grants to nine recipients to support garden programs in 18 public and public charter schools in the District of Columbia. Since 2011, this grant has awarded $1.8 million to support garden programs in 69 schools. During this time, the number of school gardens in the District has increased by 50 percent. During the 2016-17 school year, there were 128 schools with active garden programs.
This grant aims to:
  • Increase the number of students that engage in schools garden programs.
  • Increase the number of teachers that include garden-based teaching into their teaching practice.
  • Increase the number of schools with garden programs.
  • Institutionalize school garden programs to ensure staying power.
This year's grantees are:
  • DC Bilingual Public Charter School
  • City Blossoms
  • Miner Parent Teacher Organization
  • Washington Yu Ying Public Charter School
  • Creative Minds International PCS
  • FRESHFARM Markets
  • Kid Power, Inc.
  • Capital City Public Charter School
  • REAL School Gardens

The grantees will implement programs in the following schools:
  • DC Bilingual Public Charter School
  • Seaton Elementary School
  • LaSalle-Backus Education Campus
  • Miner Elementary School
  • Washington Yu Ying Public Charter School
  • Creative Minds International Public Charter School
  • Tyler Elementary School
  • Kimball Elementary School
  • Beers Elementary School
  • School-Within-School @ Goding
  • Ludlow-Taylor Elementary School
  • Langley Elementary School
  • School-Without-Walls @ Francis-Stevens
  • Simon Elementary School
  • Marie Reed Elementary School
  • Stanton Elementary School
  • Capital City Public Charter School
  • Ketcham Elementary School

Visit OSSE's website for more information about school gardens in the District.
FFY 2017 ESEA and IDEA Phase II Applications Updates, Reminders, and Resources

Reminder: FFY 2017 Applications Released in EGMS
As you are aware, the Federal Fiscal Year 2017 Phase II Elementary and Secondary Education Act (ESEA) consolidated application and the Individuals with Disabilities Education Act (IDEA) Part B application have been released in the Enterprise Grants Management System (EGMS). All applications are due to OSSE by Oct. 20, 2017. OSSE will begin its review of applications as they are received. Completed Phase II applications will be reviewed on a rolling basis. Phase II applications must be approved in order for LEAs to access funds. Please contact your respective grant managers with any questions.

Key Resources: Formula Grants Toolkit and Allocation Policies for ESEA and IDEA
OSSE has updated its guidance to help LEAs understand how they may utilize formula funds distributed pursuant to the Every Student Succeeds Act (ESSA). The guide includes updates made by ESSA.
In addition, OSSE is pleased to release revised allocation policies related to its methodology for annually distributing formula funds to LEAs pursuant to ESEA and IDEA. Click to view the state-level allocation policies for ESEA and IDEA.

Technical Assistance Webinars, Guidance Documents, Recorded Sessions and FAQs
To support a smooth application process and the effective transition to ESSA, OSSE has been providing guidance documents and webinars on key topics related to ESEA and IDEA over the past several weeks. Materials, recordings and related FAQs from past webinars have been posted on OSSE’s ESEA guidance website and IDEA guidance website.

Ongoing OSSE Support
OSSE encourages LEAs to reach out to their assigned grant managers for support throughout the application and planning process. We are here to assist you.

Update on ESSA Financial Transparency
As part of the Every Student Succeeds Act (ESSA) that was passed in December 2015, OSSE is now required to report LEA and school-level per-pupil expenditures, disaggregated by source of funds. Originally, OSSE was first required to report these expenditures for the 2017-18 school year. However, the Department of Education recently revised its guidance and gave state education agencies the option to delay the first year of reporting to the 2018-19 school year. OSSE has decided to accept this option and report expenditures starting with the 2018-19 school year.
Even though reporting is delayed by one year, the Department of Education will require OSSE to provide on ESSA state report cards for the 2017-18 school year a brief description of the steps being taken to ensure that information on per-pupil expenditures will be included beginning with report cards for the 2018-19 school year. Therefore, OSSE will continue to work with DCPS, PCSB, and charter LEAs to develop policy guidelines and reporting templates in order to meet this important new reporting requirement.
For more information or questions, please contact Ryan Aurori, special assistant for budget and finance, at

Extended School Year - Second Payment Released to LEAs
The second extended school year (ESY) payments were released to charter LEA bank accounts on Sept. 18. LEAs should have seen the payment appear in their bank accounts within a few business days of Sept. 18. ESY payments are provided to LEAs for the students that attend an ESY program and receive ESY services. ESY services are provided to students beyond an LEA’s regularly scheduled school year. The second payment is a reconciliation payment that is made based on the actual attendance of students in the LEA’s ESY program. OSSE calculated the total payment due to the LEA, and subtracted out the amount that was already paid in the first payment, to arrive at the amount of the second payment. If the first ESY payment represented an overpayment to the LEA, a receivable will be set up. This letter provides more information about ESY funding and timeline of payments for summer 2017 ESY programs.
For more information or questions, please contact Ryan Aurori, special assistant for budget and finance, at

2017 DC Environmental Literacy Plan Released
OSSE has released the 2017 DC Environmental Literacy Plan (ELP). As required by the Healthy Schools Act, OSSE has collaborated with numerous District agencies and community stakeholders to develop this three-year strategic plan that will guide environmental education efforts across the District. The ELP describes how environmental concepts can be integrated into the school curriculum, professional development opportunities for teachers, governmental and community partners with resources to support schools, and more. You can find the plan on OSSE's website.

For more information or questions, please contact Grace Manubay at

Work-Based Mentoring Opportunity for High School Students with Disabilities (age 18 and older)
October is Disability Employment Awareness Month, and this year’s theme is Inclusion Drives Innovation. The District of Columbia Office of Disability Rights (ODR) and the Developmental Disabilities Council (DDC) are inviting job seekers, college, and high school students with disabilities age 18 and older to participate in the 2017 Disability Mentoring Days program with the District of Columbia Government. The application deadline is Friday, Oct. 6, 2017.
ODR and the DDC are proud to coordinate this nationally recognized event which takes place during the month of October to commemorate National Disability Employment Awareness Month. The American Association of People with Disabilities (AAPD) is the national sponsor of the event. AAPD is a national, cross-disability membership organization promoting political and economic empowerment for all people with disabilities.
Disability Mentoring Days enable job-seekers and students with disabilities to visit a government agency or DC metropolitan business that matches their interests for one-on-one time with volunteer mentors. The experience provides an opportunity to underscore the connection between school and work, evaluate personal goals, learn about career opportunities in the District, and develop mentoring relationships with government and business leaders. In many cases, participation in the program has resulted in an internship opportunity with the host employer or has functioned as a first interview on the way to an employment opportunity.
Application packets are due by Friday, Oct. 6, 2017.

For more information or questions, please contact ODR's Acting Director Mathew McCollough at (202) 727-6744 or or DDC's Program Analyst Sudie Johnson at (202) 481-3879 or

DC College Application and Exploration Month Volunteer Recruitment

OSSE is pleased to announce that we are recruiting volunteers for DC College Application and Exploration Month. DC College Application and Exploration Month will take place throughout the month of November. If you would like to volunteer at a host site during DC College Application and Exploration Month, please register online.

DC College Application and Exploration Month is part of a national effort to increase the number of first-generation and low-income students who pursue postsecondary education. The goal of DC College Application and Exploration Month is to provide all graduating seniors, especially those who may not otherwise apply to college, with the preparation, opportunity, and support needed to apply to college and ensure that each participating student completes and submits at least one application. During DC College Application and Exploration Month, entire school and college access communities will have the opportunity to promote a college-going culture and support students as they explore college options and apply to college.

Volunteers from colleges and the community are critical to a successful DC College Application and Exploration Month event. Volunteers can lend their individual expertise at any of the registered sites and are needed in a variety of ways, depending on the needs of the high school or community-based organization.

Examples include:
  • greet and sign-in students at events
  • assist students with the completion of online college applications
  • speak to student or parent groups
  • share information about the college application process
  • share personal stories about your career or college journey
  • share about your area of expertise (financial aid, college persistence, college preparation, essay writing, etc.)
Site coordinators are encouraged to contact you on a first-come, first-served basis to confirm your availability and schedule you for their event(s). For this reason, registering to volunteer does not guarantee that you will end up volunteering at a specific site, or at all. We appreciate your time and willingness to contribute to DC College Application and Exploration Month.

For more information or questions, please contact State Coordinator Tiffany DeJesus at

2018 Green Ribbon Schools Application Released
District of Columbia schools, LEAs, and institutions of higher education (IHEs) are encouraged to apply for the US Department of Education's Green Ribbon Schools Award. This award recognizes schools, LEAs, and IHEs that save energy, reduce costs, feature environmentally sustainable learning spaces, protect health, foster wellness, and offer environmental education to boost academic achievement and community engagement. It is also a great tool to identify ways to involve the school community in “going green." OSSE is responsible for supporting schools, LEAs and IHEs in applying for this award, as well as nominating up to four schools, one LEA, and one IHE to the US Department of Education. The application, past awardees, and supporting documents can be found on OSSE's website.
Applications are due Jan. 19, 2018; however, schools have the option to complete the application with support from OSSE and other District agencies. If schools wish to receive support, they must notify OSSE via email by Nov. 3, 2017.

For more information or questions, please contact Grace Manubay at
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 810 First St. NE.)
STEM Curriculum, Resources, and Professional Development Opportunity: Energizing Student Potential
OSSE is pleased to announce Energizing Student Potential, a STEM-focused energy program for public and public charter schools serving grades 5‐8 in the District of Columbia. This program is a partnership between OSSE, the District of Columbia Public Schools, Pepco and the Exelon Foundation, and the National Energy Education Development (NEED) Project. This program brings together standards‐based curriculum aligned with the Common Core State Standards, Next Generation Science Standards (NGSS), and the District’s Environmental Literacy Framework, for use by librarians, media specialists, STEM coordinators, and teachers in both the library and classroom settings. Participating schools will receive the following:
  • Common Core and NGSS-aligned curriculum and hands‐on materials kits for classroom use;
  • Energizing Student Potential (ESP) energy fair kit and grant to host a school energy carnival;
  • School building energy audit with energy professionals;
  • Information about STEM career opportunities in energy through connections with professionals in the field; and
  • Three full-day professional development sessions for educators (Oct. 27, 2017; Dec. 13, 2017; and Feb. 13, 2018). 
Capacity is limited to 50 schools. Applications for this program are due by Friday, Oct. 6, 2017, 5 p.m.

Apply online - this program is free of charge.

For more information or questions, please contact Lauren Allen at

English Language Acquisition Workshop Series
OSSE invites all District educators to participate in its upcoming English Language Acquisition workshop series. This three-part series is designed to share foundational information about English language acquisition, from the science of language acquisition to useful classroom strategies that can help English learners access the academic curriculum. The three-part workshop series will include:
  • English Language Acquisition 101: The Science of Language Acquisition and Its Implications for the Classroom;
  • English Language Acquisition 102: Language Levels, Language Objectives, and Lesson Planning; and
  • English Language Acquisition 103: Strategies for Comprehensible Input.
The 101 workshop is designed for any educator who is interested in understanding the basics about how English learners learn English. Specifically, participants will learn about:
  • Different types of English learners
  • How second language acquisition happens
  • Differences between social language and academic language
  • Developmental milestones that correspond to each stage of second language acquisition
Please note: instructional strategies will not be covered in the 101 course.
English Language Acquisition 101 will take place on Monday, Oct. 23, 2017, 1-3:30 p.m. at OSSE, Eighth Floor, Room 806A. General and special educators, specials teachers, related service providers, coaches, and administrators are strongly encouraged to attend.

Register - registration is required. Space is limited and priority registration will be given to individuals with little to no background in second language acquisition. 
Dates and times for the 102 and 103 courses will be announced in the LEA Look Forward one month in advance of each workshop.

For more information or questions, please contact Anika Harris at

Understanding and Implementing Section 504 Webinar
Join OSSE for a webinar training that explores both the law and the school’s role for Section 504 of the Rehabilitation Act of 1973. Section 504 is a civil rights law that requires school districts to provide eligible students with disabilities a free appropriate public education (FAPE). Section 504 contains non-discrimination requirements which states that all students with a physical or mental impairment that substantially limits one or more major life activities must be protected from discrimination and receive education services that are equal to that of their non-disabled peers. 

The webinar training will guide participants through:
  • An overview of Section 504
  • A step-by-step walk-through of the Section 504 process from referral to implementation
  • Section 504 best practices and frequently asked questions
Register - this training will take place on Wednesday, Oct. 25, 2017, 9-10:30 a.m.

For more information or questions, please contact Angela Awonaike at or (202) 481-3870.

Restorative Schools Overview  (reminder)
OSSE invites District educators, administrators, and school staff to this one-day experiential workshop that will introduce restorative concepts and practices, and show how a school-based restorative approach can shift school culture and climate, as well as address systems of power and oppression. During this workshop, participants will (a) explore the continuum of restorative practices, (b) experience proactive circles for strengthening relationships and social-emotional skills, (c) create an action plan, and (d) learn about existing resources to support school-based restorative practices.
Please note that this workshop is an introduction to restorative schools, and is a mandatory prerequisite to additional restorative practices trainings occurring later this school year. This workshop alone is not intended to equip participants to facilitate specific restorative processes.
This training will take place on Thursday, Oct. 5, 2017, from 9 a.m.-4:30 p.m., at Ballou High School, 3401 Fourth St. SE.

For questions, please contact Brett Nelson at or (202) 654-6101.

Physical Education Curriculum Analysis Tool Master Training Registration  (reminder)
The Healthy Schools and Wellness Programs within the Division of Health and Wellness at OSSE is hosting a free Physical Education Curriculum Analysis Tool Master Training through its Coordinated Health Education Team Initiative.
The Centers for Disease Control and Prevention (CDC) created the Physical Education Curriculum Analysis Tool to help school districts, schools and others conduct a clear, complete, and consistent analysis of physical education curricula. Results of the Physical Education Curriculum Analysis Tool can help schools select or develop appropriate and effective physical education curricula and improve the delivery of physical education. The training will be conducted by a CDC Trainer.
This training will take place on Thursday, Oct. 19, 2017, 8:30 a.m.-4:30 p.m. at One Judiciary Square, 441 Fourth St. NW, 11th Floor, Room 1112. The building is located near the Judiciary Square Metro Station.
Audience: District educators, school personnel, curriculum committees/advisory boards, government employees, professionals who work on physical education and school health, and community based organizations who work with schools within the District and can serve as one of OSSE’s Cadre of Master Trainers on a volunteer basis.
Register - please register by Wednesday, Oct. 13, 2017 as space is limited.

Please note: Due to limited space, registration will be given to individuals who can provide at least three trainings within one year of the October training. A commitment agreement will be required. Additional information on the requirements and process will be provided once registration is received.

For more information or questions, please contact

2018 Master Teacher Cadre in Secondary Special Education (MTC-S) Program  (reminder)
OSSE and American University’s Institute for Innovation in Education invite applications to the 2018 Master Teacher Cadre in Secondary Special Education program. This program builds on the inaugural Summer 2015 institute and the Spring 2017 Master Teacher Cadre, an initiative that supports teacher leaders in public schools in the District. The 2018 program will provide a select group of DC teachers who work with secondary special education populations with the resources and supports to develop leadership skills. Participants will experience an intensive professional development program aimed at supporting teachers to use evidence-based practices to integrate the Common Core State Standards and individualized education program (IEP) goals within the curriculum for secondary students with disabilities.
Through the course of five professional development sessions, the program will support you to:
  1. Conduct an analysis of the areas of greatest need in your school relative to evidence-based practices and the Common Core State Standards;
  2. Develop a professional development plan (including instructional strategies and assessments) to address your school community’s needs;
  3. Implement your professional development plan at a LEA-sponsored, OSSE-sponsored, or American University-based institute for DC secondary special education teachers; and
  4. Evaluate the quality of your PD plan, its implementation, and its intended outcomes.
The program will last December 2017-April 2018, and includes five Saturday PD sessions. Please complete the online application. The deadline for applications is Friday, Oct. 20, 2017. Participants will be notified of their selection no later than Thursday, Nov. 9, 2017.

For more information or questions, please contact Angela Awonaike at

Online Course: Improving Student-Led IEP Practices and Processes  (reminder)
Improving Student-Led IEP Practices and Processes is a six-week online professional development course comprised of five online modules with assignments, each focusing on a different aspect of the student-led IEP process.
  • Module 1: Getting Started: Overview of the student-led IEP process, its importance, and how to start the process in one’s school.
  • Module 2: Building Self-Awareness: Developing self-awareness in a student to help him/her understand his/her disability and how to address strengths and challenges of the student in the classroom. 
  • Module 3: Understanding Your IEP: Helping students understand what it means to have an IEP and how this IEP assists them in the classroom.
  • Module 4: Preparing for Participation: How to adequately prepare students to be active participants in their IEP meetings.
  • Module 5: Student-Led IEPs: Real-life examples of student-led IEP meetings in several DC schools showcase how students present at their IEP meetings and advocate for their needs.
This course is open to teachers and school leaders serving students with disabilities throughout the District. Participants who fulfill all requirements will be eligible to receive 12 OSSE Professional Learning Units (PLUs).
This six-week course begins Oct. 30, 2017 and ends Dec. 8, 2017.

Register - space is limited and registration is required.

For more information or questions, please contact Jennifer Carpenter at
Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at

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DC Office of the State Superintendent of Education · 1050 First St. NE · Third Floor · Washington, DC 20002 · USA