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July 10-16, 2019
In this issue...

2019-20 Start of School Campaign New Reminders Professional Development Opportunities Dates to Remember
2019-20 Start of School Campaign
Transportation Online Tool for Education (TOTE) Training  (reminder)

To ensure that all students who require transportation services are routed in a timely fashion, OSSE's Division of Student Transportation (DOT) will host training workshops on navigating the new Transportation Online Tool for Education (TOTE) platform.

This training is required for LEAs and special education transportation coordinators and is designed to provide information on entering school calendar information and transportation request forms (TRFs) into the TOTE system for students who require transportation for the 2019-20 school year.

Dates for the upcoming training sessions are listed below. All training sessions will be held at OSSE, 1050 First St. NE, Fourth Floor, Bill Nye Training Room 442, from 10 a.m.-1 p.m. Register
  • Tuesday, July 16, 2019
All attendees are asked to bring laptops. If you or someone within your LEA requires assistance, please contact the TOTE Helpdesk at (202) 576-5520 or DOT.Data@dc.gov.

Register Today! 2019 Start of School Make-Up Summit  (reminder)

Are you a new or returning data manager, English learner point of contact (POC), enrollment audit POC, special education POC, or transportation POC? Have you recently transitioned to a new LEA-level role? Were you interested in attending the June 11 Start of School Summit, but were'n't able to attend? If any of these questions apply to you, fear not - register today for the Start of School Make-Up Summit!
 
This half-day make-up summit will be held on Monday, Aug. 5, 2019, from 9 a.m.-1 p.m. at OSSE, 1050 First. St. NE, First Floor, Eleanor Holmes Norton Conference Room. Consisting of many of the core sessions from the first summit, the make-up date will once again focus on supporting LEA-level staff in seamlessly transitioning to the 2019-20 school year. Training and resources related to the most important start of school issues for LEAs will be held for LEA data managers and the main POCs for English learners, enrollment audit, special education, and transportation.
 
For questions, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov or Erin Garratt at Erin.Garratt@dc.gov.

What’s Coming Up


For more information, including new updates, see the complete 2019-20 school year Start of School calendar.
  • Friday, July 19 - Attend one of the federally required annual National School Lunch Program trainings. Register
New
2018-19 Discipline Data Collection Training

LEA Data Managers are invited to join OSSE for a training on the 2018-19 Discipline Data Collection, which features changes from previous years as a result of the Students Fair Access to School Act Amendment of 2018. The training will be held on Wednesday, July 17, from 11 a.m.-1 p.m. and Wednesday, July 24, from 2-4 p.m., at OSSE, 1050 First St. NE, Fourth Floor, Bill Nye Training Room 442. The training will introduce new data elements for the 2018-19 school year; explore the 2018-19 Discipline Collection Template, and review the process of data collection. Register

For questions, please contact Troy Shine at Troy.Shine@dc.gov or (202) 899-6202.

ESSA Updates and Use of Federal and Local Funds
 
OSSE is excited to provide a training on the “Every Student Succeeds Act (ESSA) Updates and Use of Federal and Local Funds” to assist LEAs in maximizing the impact of their federal grants.
 
All LEA staff are welcome to attend, and individuals who oversee grants are strongly encouraged to attend.
 
Please register for this training by Monday, Aug. 5, which will be held on Wednesday, Aug. 7, 1-4:30 p.m. at OSSE, 1050 First St. NE, First Floor, Eleanor Holmes Norton III (Room 110).
 
For more information or any questions, please contact Renu Oliver at Renu.Oliver@dc.gov.

2019 Life Sciences Fellowship
 
Secondary science educators are invited to join a two month-long fellowship focused on life sciences content and Next Generation Science Standards (NGSS) implementation. This professional development series will be focused on creating systems and structures to provide effective, research-based instruction in life sciences for all students that is aligned to the NGSS. Cohorts will consist of up to two teachers each from up to 15 public or public charter schools in DC.
 
This program will include an orientation on Thursday, Aug. 15, 2019, in-person training sessions, peer coaching, and lesson plan development and support on an intermittent basis up through Friday, Sept. 20, 2019. Specific dates and times will be set according to what works best for cohort participants. Participants will receive a stipend of $400 upon completion of the fellowship requirements. To apply for this fellowship, please complete the online application by Friday, Aug. 2, 2019, 5 p.m.

For questions, please contact Lauren Allen at Lauren.Allen@dc.gov.

Join PAVE's 2019-20 Professional Learning Communities
 
Parents Amplifying Voices in Education (PAVE) is hosting Professional Learning Communities for the 2019-20 school year beginning Thursday, Sept. 19, 2019, from 9-11:30 a.m. PAVE Professional Learning Communities support family and community engagement staff at DC schools and agencies and provide resources to elevate the parent voice in education. Participants will gain understanding and tools to inform, engage, organize, and build parent leaders as advocates. The Professional Learning Communities will include seven monthly sessions, three half-day cross-cohort retreats, and more than 30 hours of professional development from local and national experts. Space is limited in the cohort, so register by Sunday, Sept. 1. Please note that the cost is $1,000 per participant.
 
For more information, please contact PAVE's School Engagement and Partnerships Department at Schools@dcpave.org.
Reminders
Transportation Requests Past Due for the 2019-20 School Year

OSSE's Division of Student Transportation (OSSE DOT) is working to ensure timely transportation services for eligible students with disabilities. In pursuit of this goal, we are requesting that do not have completed Transportation Request Forms (TRFs) submitted for both the extended school year (ESY) and the 2019-20 school year submit TRFs via TOTE immediately. With original deadlines past for TRF submissions (Monday, May 6, for ESY TRFs and Monday, June 3 for the 2019-20 school year), it is imperative OSSE DOT receives submissions of outstanding TRFs to ensure timely transportation services.

Please see the list of LEAs with outstanding TRF submissions for the ESY and 2019-20 school year.
 
For questions about the TOTE system and support services, please contact our TOTE Support Line at (202) 576-5520.

2019 DC Data Summit

The 10th Annual DC Data Summit will bring together more than 300 public and public charter school leaders, teachers, and staff in DC with an opportunity to collaborate to find solutions to data problems; attend interactive workshops to expand data skills; and share latest trends and best practices for data-driven instruction, decision making, and performance management. Registration is free and open to all public charter and DCPS teachers, leaders, and staff, as well as nonprofit partners and stakeholders in DC.

The DC Data Summit will take place at Carlos Rosario PCS, 1100 Harvard St. NW, on Thursday, July 11, 2019, from 8 a.m.-4 p.m. Register

For questions, contact Preety Patidar at Ppatidar@focusdc.org.

Notice of Final Rulemaking: Chapter 75 Alternative Program Designation
 
On Friday, June 14, 2019, OSSE released a Notice of Final Rulemaking, proposing a new chapter titled “Alternative Program” to Subtitle A “Office of the State Superintendent of Education” of Title 5 “Education” in the DC Municipal Regulations. This chapter sets forth the eligibility criteria for a school or specialized program within a school to be designated as an alternative education program and establishes the application process.
 
The final rulemaking can be found in the DC Register and on the OSSE website.

For LEAs applying for alternative program designation for the 2019-20 school year, the application can be found on the OSSE website and will close on Monday, July 15, 2019.
 
For more information or questions, please contact Byra Cole at Byra.Cole@dc.gov.

Fall SAT School Day Bulk Registration and Timeline Information
 
OSSE will once again coordinate bulk registration for high school seniors for SAT School Day, Wednesday, Oct. 16, 2019, on behalf of all LEAs. Bulk registration involves OSSE submitting student rosters for the SAT to College Board, which generates printed labels for students to use on testing day. Bulk registration does not replace test ordering, which LEAs must complete on College Board’s test ordering site.
 
In order to ensure optimal accuracy in the rosters OSSE submits, LEAs will have an opportunity to review their files. Please be advised of the following SAT bulk registration timeline:
  • Sept. 6 - OSSE shares individual LEA files with SAT School Day coordinators via Box, OSSE's secure file transfer site. SAT School Day coordinators check roster accuracy, including verifying the grade levels of students.
  • Sept. 16 - LEAs return updated rosters to OSSE via Box.
  • Sept. 18 - OSSE submits final bulk registration files to College Board.
Test Ordering Deadlines to Remember
  • Aug. 27 - Services for Students with Disabilities (SSD) Testing Accommodations Request Deadline
  • Sept. 19 - Order Deadline (test booklets and SSD materials)
  • Between Oct. 2 and Oct. 9 - Schools Receive Test Materials
For more information or questions, please contact Nicoisa Jones at Nicoisa.Jones@dc.gov.
Significant Disproportionality Timeline Updates
 
On May 20, 2019, after ongoing uncertainty, the United States Department of Education released a statement directing all state special education offices to calculate LEA racial and ethnic disparities in special education using the new standard methodology for significant disproportionality that was established in the 2016 Equity in IDEA rule. Based on the finalized legal decisions on these regulations, OSSE must identify LEAs as having significant disproportionality under the new regulations this summer for the 2018-19 school year (note that monitoring reviews occur annually for the prior school year). More LEA-specific information will be forthcoming in the Phase II IDEA, Part B letter issued to LEA leaders later this month.
 
 
For more information on significant disproportionality and how OSSE will implement the required changes to the regulations, please visit OSSE's Significant Disproportionality website.
 
For additional questions, please contact Karen Morgan-Donaldson at Karen.Morgan-Donaldson@dc.gov or (202) 724-7803.

DC Paid Family Leave

Starting July 1, 2019, the District began collect taxes from all private sector employers in the District to fund the Paid Family Leave (PFL) benefit. Covered employers include all DC employers subject to DC Unemployment Insurance tax and self-employed individuals who choose to opt in to the program. The first PFL quarterly 0.62 percent employer tax will cover wages paid to workers in April, May, and June 2019.  

All DC employers must participate in this program, and almost every DC worker will be eligible to receive benefits. In general, covered workers include all workers who (predominately) work in DC and no more than 50 percent in another jurisdiction.

The PFL program is administered by the Office of Paid Family Leave (OPFL) within the Department of Employment Services (DOES). The law provides paid leave for employees who are bonding with a new child (eight weeks), providing care or companionship for a family member with a serious health condition (six weeks), and/or caring for the employee’s own serious health condition (two weeks). Workers will apply for PFL benefits, receive their eligibility determinations, and benefit awards from OPFL.

For more information or questions, please visit the DOES Paid Leave website or contact DOES.OPFL@dc.gov or (202) 899-3700.

LEAs Received Phase II Preliminary ESEA Allocations on July 1
 
LEA leaders should have received email notification on July 1 that the Phase II ESEA applications and preliminary allocations were released in the Enterprise Grants Management System (EGMS) on Monday, July 1, 2019.
 
As a reminder, the LEA funding certification form is due Monday, Sept. 16, 2019 for all LEAs accepting their allocations and the applications are due Monday, Sept. 30, 2019 at 3 p.m.

For all LEAs submitting the consolidated application, at least one representative from your LEA must attend the FY20 ConApp Annual Application webinar, offered multiple times throughout the next three months. This training explains the purposes and allowable uses of each title and its requirements for LEAs. There are additional webinars on how to complete the application, schoolwide plan requirements, early childhood coordination with Head Start programs, financial reporting, and parent and family engagement. Registration for the webinar sessions is available on OSSE’s Consolidated Application webpage.

For questions, please contact your LEA’s program analyst or email Con.App@dc.gov.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)
Re-energizing Leadership and Communications in Education
 
Effective leaders in education understand the climate and context in which they operate. They understand their people and they instinctively know how to adapt their style and approach in order to enable them to fulfil their potential and bring their very best to what they do. This training will explore situational/transformational leadership styles. The training focuses on one central question – what does it mean to be a leader? We will explore the participants’ personality structure, strengths, perceptions, motivational needs, and stressors. The focus of the training is on self, not assessing or interacting with others.
 
This active and engaging workshop is for teachers, administrators, and school leaders serving all grade levels and will include concepts with practical strategies that illustrate how communication and stress management can be used to greatly improve your personal and professional life.
 
This training will take place on Tuesday, July 23, 2019, 9 a.m.-4 p.m. at the Russian Lounge at the John F. Kennedy Center for the Performing Arts, 2700 F St. NW. Register

For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.

The Science of Behavior
 
Behavior is not only about students exhibiting challenges; it involves everyone in the school environment. There is a science that examines the relationship between individuals’ behavior and the elements of the environment. Once understood and put into practice, solutions are greater than problems and learning takes precedence over behavior. Invest in proactive supports at the beginning of the school year and reduce additional challenges and costs later. Equip your staff with the tools for understanding behavior before they become overwhelmed by it, and set your students and staff up for success!
 
This training is open to educators, leaders, and staff serving in DC public and public charter schools. This training will take place on Monday, Aug. 5, 2019, 9 a.m.-12 p.m. at OSSE, Fifth Floor, Nannie Helen Burroughs (Room 523). Register
 
For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.

Summer Bootcamp for New Dual Language Teachers
 
OSSE, in partnership with Paridad Education, will provide a five-day professional development training for new pre-K through grade 12 dual language teachers. This training will provide guidance and support to teachers about principles of effective dual language programs, the science of bilingual brain development, cultural proficiency, family engagement, and effective use of native and target language in instruction.
 
The target audience for this training is new bilingual teachers and teachers working in dual language programs in the District.
 
The training will take place Monday through Friday, Aug. 5-9, 2019, 8:30 a.m.-3:30 p.m. each day at the Kellogg Conference Hotel (Room 4ABC), Gallaudet University, 800 Florida Ave. NE. Register - participants will receive six OSSE professional learning units (PLUs) for each day of participation.

For questions, please contact Santiago Sanchez at Santigo.Sanchez@dc.gov or (202) 741-5311.

Mathematics for Struggling Learners Grades 6-12
 
This three-day common core-aligned course offers guidance to classroom teachers, special educators, and math specialists in understanding and supporting students who struggle with mathematics. The struggles that students encounter may be the result of cognitive learning challenges, background and experience, or previous instruction. This is not a “recipe” course, but rather a course on improving instructional practices and helping teachers to be more thoughtful about struggling learners in their classes. In this course, educators examine and choose instructional strategies to help struggling students be successful and learn to use a framework of assessments to understand student thinking.
 
The target audience for this training is grade 6-12 math teachers and instructional coaches. The training will take place Tuesday-Thursday, Aug. 6-8, 2019, 8:40 a.m.-4 p.m. at OSSE, First Floor, Eleanor Holmes Norton II (Room 109). Attendance at all three days is mandatory. Register - space is limited to 35 participants. Participants will receive OSSE professional learning units (PLUs).

For questions, please contact Lauren Allen at Lauren.Allen@dc.gov.

Preparation and Customization of a K-5 Eureka Math Lesson
 
Join OSSE and the Eureka Math team for a full-day professional development session focused on:
  1. Empowering teachers to discern the decisions inherent in each Eureka Math™ lesson;
  2. Studying the curriculum’s teaching sequences; and
  3. Preparing teachers to customize lessons to meet the needs of their students.
The afternoon portion of this training will be devoted to practice with the preparation and customization process. Guided by the facilitator, participants will work collaboratively in grade-level groups, and then independently, to prepare and customize a lesson of their choice. This session includes professional reading, opportunities for vertical collaboration, interactive demonstration, and discourse. Participants must bring the module from which they are currently teaching, or from which they will teach next, as well as a laptop.

This training is for grade K-5 educators and will take place on Thursday, Aug. 8, 2019, 8:30 a.m.-3:30 p.m. at OSSE, Fifth Floor, Nannie Helen Burroughs (Room 523). Participants are eligible to receive up to eight OSSE professional learning units (PLUs). Register - space is limited to 40 participants per session.

For questions, please contact Lauren Allen at Lauren.Allen@dc.gov.

Conducting Functional Behavior Assessments and Writing Function-based Positive Behavior Support Plans
 
After understanding the science of behavior, and implementing the proactive strategies, educators are faced with students who require more intervention. This two-day Advanced Behavior Analysis training will look at the science of behavior more in depth. Together we will examine and put into practice the steps for determining the function of behavior; documenting the process; and writing and implementing effective behavior intervention plans.
 
This training is targeted for staff who are responsible for conducting Functional Behavior Assessments and writing function-based behavior plans. School-based teams are encouraged to attend together. If you have an interest in better serving your students with significant behavior challenges, and complying with the federal requirements for intervention, this series is for you.
 
This two-day training will take place on Thursday and Friday, Aug. 8-9, 2019, 9 a.m.-4 p.m. each day at Charles Sumner School, 1201 17th St. NW, Room 101. Register
 
For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.

Spanish Literacy Professional Development Training
 
OSSE, in partnership with Paridad Education, will provide a two-day professional development training for pre-K through grade 5 bilingual language teachers. This training will support teachers in Spanish dual language programs with instructional strategies to develop academic language in Spanish related to grade level content areas in the domains of listening, reading, speaking and writing. Participants will acquire skills to leverage students’ translanguaging skills to build their linguistic and content knowledge.
 
The target audience for this training is pre-K through grade 5 bilingual teachers working in Spanish dual language programs in the District of Columbia.
 
This training will take place Monday and Tuesday, Aug. 12-13, 2019, 8:30 a.m.-3:30 p.m. each day at Hilton Garden Inn, 1225 First St. NE. Register - participants will receive six OSSE professional learning units (PLUs) for each day of participation.

For questions, please contact Santiago Sanchez at Santigo.Sanchez@dc.gov or (202) 741-5311.

Dual Language Leadership Institute
 
OSSE, in partnership with TaJu Educational Solutions, will provide a two-day professional development training for principals, assistant principals, instructional coaches, and teacher leaders.  This two-day professional development will guide school leaders of dual language programs on program structure, language allocation, English learner services, family engagement, curriculum instruction, assessment and program evaluation.

This training will take place on Thursday and Friday, Aug. 15-16, 2019, 8:30 a.m. -3:30 p.m. at Hilton Garden Inn, 1225 First St. NE. Register - participants who attend both days are eligible to receive 12 OSSE professional learning units (PLUs).

For more information or questions, please contact Santiago Sanchez at Santigo.Sanchez@dc.gov or (202) 741-5311.

Special Topics in English Learner Programming July Webinar: English Learner Family Engagement Practices  (reminder)

OSSE is pleased to announce its next session in the Special Topics in English Learner Programming. English learner (EL) POCs and teachers are invited to participate in July’s session. Federal education policy provides that family engagement be an activity that is meaningful and culturally respectful and fosters students’ learning and development. LEAs with successful EL family engagement initiatives focus on building the capacity of families and staff to create home-to-school partnerships that support students in a systemic manner. This month’s webinar is your opportunity to reflect upon your experiences engaging the families of ELs and plan for EL family engagement in the upcoming school year.

This webinar will take place on Thursday, July 11, 2019, from 1-2 p.m. Register - registration is required.

For questions, please contact Anika Harris at Anika.Harris@dc.gov.

Early Learning Professional Development Summer Series: Six New Trainings Offered  (reminder)
 
OSSE is excited to announce six additional trainings that are available as part of the Early Learning Professional Development Summer Series. These trainings are open to educators serving students in pre-K 3 through grade 3 in public schools, public charter schools, community-based organizations and Head Start Agencies in the District of Columbia, with an aim toward increasing coordination between all agencies serving young children through joint professional development. Click the links below to see detailed training descriptions and register for each training in PDIS.
All sessions will take place from 9 a.m.-4 p.m. at OSSE (see PDIS for room location). Participants will be offered six OSSE professional learning units for full attendance at each training session.

As a reminder, all LEA staff serving pre-K 3 through grade 3 may now create an account in PDIS and register for any relevant early childhood trainings available.
 
For questions about this training, please contact Jenye Fletcher at Jenye.Fletcher@dc.gov. For questions about registering in PDIS, please contact the OSSE Early Childhood Education Help Desk at (202) 478-5903 or DCPDIS@dc.gov.

Reminder: To help children transition from Head Start and other early childhood programs, Title I LEAs have signed a citywide coordination agreement. Title I LEAs have committed to participating in at least two early childhood joint professional development events per year. Several trainings available in PDIS, including the one listed above, can help LEAs fulfill this requirement. For more information on ESSA early learning coordination, please visit OSSE's website.
Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
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DC Office of the State Superintendent of Education · 1050 First St. NE · Third Floor · Washington, DC 20002 · USA