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                                                             Aug. 14-20, 2020


2020-21 Start of School Campaign
  • Enrollment Audit Process, Implications, and Deadlines: Makeup Course for LEA Enrollment Audit POCs
  • Start of School Checklists for LEA Leaders and LEA-Level Points of Contact Now Available  (reminder)
  • 2020-21 Start of School Training Series Resources Now Live  (reminder)
Important Announcements
  • Weekly OSSE School Reopening Health and Safety Calls
  • Help Shape DC Education Policy – Join the Title I Committee of Practitioners
  • Continuous Education Resources for LEAs
  • Updated Resource: Health and Safety Reopening FAQs
  • 2020-21 School Year DCPS Technology Survey  (reminder)
  • Homeschooling Informational Guides Available  (reminder)
  • Notice of Final Rulemaking: Chapter 75 Alternative Program Designation  (reminder)
  • Notice for IDEA Annual LEA Determinations  (reminder)
  • Important Immunization Reminder and Requirements for In-Person Learning  (reminder)
  • DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended  (reminder)
Professional Development, Leadership Opportunities & Events
  • Upcoming Virtual PD Sessions for DC Educators
  • Ensuring Equitable Experiences for All Students: Learning Acceleration Series
  • Youth Mental Health First Aid – Virtual Workshop
  • Technical Assistance Session: Incident Reporting Requirement for Nonpublic Schools
  • Addressing Unfinished Teaching and Learning in Academic Content Areas: Understand, Diagnose and Take Action  (reminder)
  • LEA Special Education Points of Contact Webinar  (reminder)
Grants & Funding
  • CARES-ESSER: FY21 Application Release and FY20 Application Deadline Approaching
  • SOAR and Recovery Funding Update
Important Dates & Deadlines to Remember

Enrollment Audit Process, Implications, and Deadlines: Makeup Course for LEA Enrollment Audit POCs
This session will serve as a refresher training on the enrollment audit and its application, purpose and timeline. The session will also include tips for how to prepare effectively for the 2020-21 school year audit, including updates related to COVID-19 guidance. This session is mandatory for all Enrollment Audit POCs who did not participate in the July 20 Start of School Enrollment Audit POC Training. The virtual training session will take place on Tuesday, Aug. 25, 2020, 1-2 p.m. Register

For questions, please contact Diamond Bynum at Diamond.Bynum@dc.gov.

Start of School Checklists for LEA Leaders and LEA-Level Points of Contact Now Available  (reminder)
To ensure that LEAs are fully prepared to welcome students for the 2020-21 school year, OSSE has created checklists that outline some of the most critical tasks for LEA leaders and their LEA-level points of contact (POCs) to complete.
 
These checklists, available on the 2020-21 Start of School Campaign website, reinforce the information available for each of this year’s priority areas by providing an easy-to-use reference for LEA leaders, data managers and the LEA-level POCs for English learners, faculty and staff data collection, No Shots, No School, special education, and transportation.
 
Additional information about the 2020-21 Start of School Campaign, including full details and resources for each priority area, registration for summer trainings, and a comprehensive list of dates and deadlines for getting start-of-school-ready should visit OSSE's website.

2020-21 Start of School Training Series Resources Now Live  (reminder)
To support the development opportunities being offered this summer, OSSE has released a new section of the Start of School website devoted to the 2020-21 Start of School training series. Organized by priority area, this central hub provides LEA POCs with a one-stop shop for accessing the dates and objectives of each training opportunity, registration links, presentation materials, and webinar recordings.
 
Planned to make certain that each LEA has a team of skilled POCs who can leverage student-level data from multiple systems to meet state and federal requirements and effectively serve students on the first day of school, the training series includes orientation sessions for:
  • LEA Data Managers,
  • English Learner Coordinators,
  • Enrollment Audit POCs,
  • Special Education POCs, and
  • Transportation POCs.
As a reminder, if your LEA has hired any staff within the last two years in one or more of the aforementioned roles, those staff members are strongly encouraged to view the recording of the “New LEA POC Orientation Training” associated with their role(s). In addition, OSSE has facilitated regular touchpoints throughout the summer for all start-of-school LEA roles, and additional deep-dive training topics for specific roles pertaining to serving special populations.
 
For questions regarding these trainings, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov.
 
 
Weekly OSSE School Reopening Health and Safety Calls
OSSE, in partnership with DC Health, PCSB, DCPS and the Office of the Deputy Mayor for Education is hosting a series of technical assistance calls for LEAs and school leaders on the implementation of health and safety guidance during the reopening period.

These weekly Monday calls will take place from 1-2 p.m. The next meeting will be held on Monday, Aug. 17. The discussion will include a deep dive on supporting positive social emotional wellness and school climate. [Register] The audience for these calls includes LEA leaders, principals and other administrators and school health points of contact.  

The Monday calls will include, but not be limited to:
  • Deep dives on topical areas within DC Health and OSSE’s health and safety guidance;
  • Discussion of resources from OSSE, DC Health, PCSB and DCPS to support implementation of the health and safety guidance;
  • Answers to live and previously submitted questions; and
  • Opportunity for attendees to share promising practices related to the implementation of health and safety guidance within their reopening plans.
For more information or questions, please contact Marie Williams at HannahMarie.Williams@dc.gov.

Help Shape DC Education Policy – Join the Title I Committee of Practitioners: DCPS Teacher, Private School Representative and School Improvement Specialist Needed
OSSE is requesting applications from current DCPS teachers, private school representatives and school improvement specialists interested in serving on the State Title I Committee of Practitioners. The Every Student Succeeds Act (ESSA) requires each state education agency to maintain a State Title I Committee of Practitioners. In DC, this committee serves as an advisory body that will support OSSE in carrying out its responsibilities under ESSA for the District of Columbia.
 
The membership of the State Title I Committee of Practitioners must meet certain federal requirements to ensure that different stakeholders are represented, such as principals, teachers and specialized instructional support personnel from both public and public charter schools.
 
There are vacancies for current DCPS teacher, private school representative and school improvement specialist who plan to remain in their positions through the 2020-21 school year. Please consider applying, or distributing this announcement to your networks and those who may be interested.
 
All application materials can be found on the OSSE website. To apply, please submit the completed application and a current résumé, to OSSE.CoP@dc.gov by Friday, Aug. 28, 2020. The first meeting for the incoming member will be on Thursday, Sept. 17, 2020, from 4-6:30 p.m.
 
For additional questions or would like more information, please contact Bonnie Bacon at Bonnie.Bacon@dc.gov.


Continuous Education Resources for LEAs
OSSE recently added additional resources to support LEAs in implementing the Guiding Principles for Continuous Education. These resources are organized in a crosswalk style by pillar and guiding principle, and include OSSE guidance and support documents, specific upcoming point-in-time trainings, as well as a select number of carefully curated external resources. Visit the updated resource crosswalk on OSSE's website to learn more.

For questions, please contact La' Shawndra Scroggins at Lashawndra.Scroggins@dc.gov.

Updated Resource: Health and Safety Reopening FAQs
The resource with Frequently Asked Questions on the Health and Safety Reopening Guidance was updated on Aug. 6. This resource is a companion to the Health and Safety Policy Guidance, which is also available on the COVID-19 Guidance and Resources webpage. We will continue to update both documents throughout the COVID-19 recovery period. For questions related to this guidance, you can submit your questions or contact David Esquith, director of policy, planning and strategic initiatives, at David.Esquith@dc.gov.


2020-21 School Year DCPS Technology Survey  (reminder)
DCPS is committed to ensuring a strong reopening for the 2020-21 school year. To help plan for the start of school, DCPS is asking all families to submit this brief technology survey to help inform preparation.

This survey should take no more than 5 minutes to complete and is voluntary. Your feedback through this survey will help DCPS evaluate device needs for all incoming students and develop a plan that meets the needs of our community.

Important: Please submit a separate form for each of your DCPS students.

Homeschooling Informational Guides Available  (reminder)
OSSE has released two new informational guides on homeschooling in the District of Columbia. Homeschool Information for District of Columbia Families provides parents and legal guardians with information on the requirements to homeschool, including notification to OSSE. Homeschooling in the District of Columbia: An Informational Guide for LEAs provides LEAs and schools with information about homeschooling, including the steps a school must take to withdraw a student due to homeschooling.

Parents/legal guardians who elect to administer a homeschooling program in the District of Columbia must complete a Notification of Intent to Homeschool at least 15 business days prior to the first day of home instruction. Additionally, for any year the parent/legal guardian chooses to continue a homeschooling program, they must complete a Notification of Homeschool Continuation by Aug. 15. Parents/legal guardians may choose to discontinue a homeschooling program at any time and, to do so, must complete a Notification to Discontinue Homeschooling and email it to OSSE.Homeschool@dc.gov at least 15 business days prior to discontinuation.

For more information on homeschooling in the District of Columbia, including homeschooling regulations, please visit OSSE’s homeschooling website or contact OSSE.Homeschool@dc.gov.

Notice of Final Rulemaking: Chapter 75 Alternative Program Designation  (reminder)
On June 14, 2019, OSSE released a Notice of Final Rulemaking proposing a new chapter titled “Alternative Program” to Subtitle A “Office of the State Superintendent of Education” of Title 5 “Education” in the DC Municipal Regulations. This chapter sets forth the eligibility criteria for a school or specialized program within a school to be designated as an alternative education program and establishes the application process.
 
The final rulemaking can be found in the DC Register and on the OSSE website.

For LEAs applying for alternative program designation for the 2020-21 school year, the application can be found on the OSSE website and will close on Tuesday, Sept. 1, 2020.
 
For more information, please contact Byra Cole at Byra.Cole@dc.gov.

Notice for IDEA Annual LEA Determinations  (reminder)
The Individual with Disabilities Education Act of 2004 (IDEA) requires OSSE to make annual determinations about each LEA’s implementation of Part B of the IDEA. In making local determinations, OSSE considers federally required elements, as well as other metrics relevant to the IDEA. 
 
The Federal Fiscal Year 2018 IDEA Determinations will be issued in September through the IDEA Determinations Application. Beginning in the 2018-19 school year, OSSE provided each LEA their designated determinations assignment through a web-based application. This web-based application provided a more informative approach in ensuring LEAs were provided with the data and tools to understand their determination assignment.
 
The web-based application will provide underlying data, scores for each determination element, and the overall determination calculation and assignment (i.e., meets requirements, needs assistance, needs intervention, etc.). In addition, the appeals process will also be included in the web-based application with the capability for LEAs to submit evidence in the web-based application and review the status of OSSE’s review process in real-time.
 
The IDEA Determinations web-based application is similar to the report LEAs access in QuickBase for their risk assignment during the Coordinated Risk-Based Monitoring activities. Upon the release of determinations, OSSE will provide a webinar to walk through each section of the web-based application to ensure each LEA feels supported and knowledgeable about their determination assignment. For questions, please contact Megan Williams at Megan.Williams@dc.gov.

Important Immunization Reminder and Requirements for In-Person Learning  (reminder)
As a result of the coronavirus (COVID-19) public health emergency, District physicians have recorded an extremely low rate of pediatric immunization administrations this year. According to DC Health, the rate of pediatric immunization administrations has dropped by 70 percent in the District as families have avoided or not had access to well-child care during the emergency period. Due to this, many children in the District are not fully immunized, creating a high risk for an outbreak of a vaccine-preventable infectious disease such as measles among our students. DC Health has advised that such an outbreak of another infectious disease could be as much, or even more, of a public health risk for school communities than COVID-19 itself, and would add another complex obstacle for school operations this year.

The COVID-19 pandemic has emphasized the importance of protecting children against contagious diseases. Now, more than ever, families should make appointments and receive their necessary immunizations and flu shots. DC Health is prepared to support schools and families by providing more information on the importance of immunizations and details on where to access immunizations in the District. A list of health providers and locations offering pediatric immunizations is available on the DC Health website. Health providers are prepared to continue accepting appointments for administering immunizations throughout the duration of the health emergency and are taking protective measures to ensure safety of patients.

Due to the dangerously low pediatric immunization compliance and in an effort to protect the health and safety of all students, DC Health and OSSE have advised that all schools are to adopt the Immunization Policy for In-Person Attendance beginning in the 2020-21 school year. This includes notifying and potentially removing non-compliant students from in-person instruction after a 20-school day period due to the public health risks of in-person congregation without up-to-date immunizations. We request your assistance with communicating immunization requirements to all families now to give them as much time as possible to make appointments with their health care providers before the start of school.


OSSE's website has resources, training and information available for schools and families to support meeting immunization requirements. For questions about the Immunization Policy for In-Person Attendance, please contact OSSE.SchoolHealth@dc.gov. For questions about immunization information, data, and locations where families can receive immunizations, schools can contact DC Health at SHS.Program@dc.gov or visit the DC Health Immunization Program webpage.

DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended  (reminder)
OSSE is extending the deadline for applicants to complete the DCTAG application and submit all supporting documentation from Monday, Sept. 7, 2020 to Friday, Nov. 13, 2020. View official notice on OSSE's website.

The DCTAG application opened Saturday, Feb. 1, 2020 for the 2020-21 academic year, which includes the fall 2020 and spring 2021 semesters. Applicants must submit certain supporting documentation to prove domicile in the District of Columbia. A prior year’s Certified D-40 Tax Return from the DC Office of Tax and Revenue (OTR) is a commonly used document to demonstrate domicile.

In response to the coronavirus (COVID-19), Mayor Bowser and OTR extended the District of Columbia’s tax filing deadline from April 15, 2020 to July 15, 2020. OSSE’s extension of the DCTAG application deadline to Friday, Nov. 13, 2020 will allow families taking advantage of the extended tax filing deadline to use the Certified D-40 Tax Return to demonstrate domicile for DCTAG. Also, DCTAG has been allowed to make an exception to accept non certified D-40 taxes for the 2020-21 school year only. For students who are planning to apply for DCTAG for the 2021-22 school year, the certified 2019 D-40 and the certified 2020 D-40 will be required.


For more information, please visit the DCTAG website.

Upcoming Virtual PD Sessions for DC Educators
OSSE's Division of Teaching and Learning (TAL) offers a robust PD Series, hosted through virtual platforms. Our series includes a diverse range of content topics, with a common theme of preparing educators to meet the needs of students this fall, whether that be inside the walls of a classroom, through distance learning, or a blended learning model.

Who Can Attend? Sessions are open to all educators serving in public and public charters schools in the District. Most courses will provide OSSE professional learning units (PLUs). Please reference the individual course descriptions for more details on PLU requirements, target audience, and session objectives.

How Do I Register? All OSSE TAL PD trainings are advertised and open for registration within the OSSE Training Registration application. To view a list of upcoming PD sessions, please view the August 2020 TAL PD Bulletin. Stay tuned for the publication of the Fall 2020 PD Catalog on Thursday, Aug. 20, 2020. For questions, please contact the relevant member of the TAL PD Team.


Ensuring Equitable Experiences for All Students: Learning Acceleration Series
LEA and school-based leaders are invited to join OSSE and TNTP for a back-to-school training series, Ensuring Equitable Experiences for All Students, which will focus on both short- and long-term strategies for restarting school and accelerating student learning.

In the first session, Why Acceleration vs. Remediation? The Roots of the Opportunity Gap and its Growth during COVID-19 Planning, participants will be introduced to The Opportunity Myth, with a heavy focus on how teacher expectations  are foundational to the mindset necessary to pursue acceleration vs. remediation. This session will orient participants with the tools and resources shared in TNTP’s Learning Acceleration Guide as well as the scope of learning planned for this series. This session will support LEA and school leaders as they reflect and collaborate around what went well in distance learning, what their gaps/learnings are, how identity and bias have contributed to student learning and engagement, and how they are currently planning for the fall. This session will take place virtually on Thursday, Aug. 20, 2020, 9 a.m.-12 p.m. [Register] LEA leaders, school-based leaders, and instructional support staff are invited to participate. Subsequent sessions will take place in September 2020.

For questions, please contact Lauren Allen at Lauren.Allen@dc.gov.

Youth Mental Health First Aid – Virtual Workshop
Youth Mental Health First Aid USA is a public education program that introduces participants to the unique risk factors and warning signs of mental health problems in adolescents, builds understanding of the importance of early intervention, and teaches individuals how to help an adolescent in crisis or experiencing a mental health challenge.

This blended-learning course teaches participants the risk factors and warning signs of a variety of mental health challenges common among adolescents, including anxiety, depression, psychosis, eating disorders, attention deficit hyperactivity disorder, disruptive behavior disorders, and substance use disorder.

The workshop will be held on Monday, Aug. 31, 2020, from 9 a.m.-3 p.m. [Register] Participants are required to complete a two-hour self-paced intro course prior to attending the virtual training. All pre-work and virtual details will be provided to participants one week prior to their training date.

For questions, please contact Claudia Price at Claudia.Price@dc.gov.

Technical Assistance Session: Incident Reporting Requirement for Nonpublic Schools
In the 2018-19 school year, OSSE introduced a new incident reporting requirement. To ensure a smooth start to the 2020-21 school year, OSSE invites local education agencies and nonpublic school staff who interact with District students in nonpublic school settings to webinars to review incident reporting for nonpublic school (day and residential). The trainings will include in-depth review of the incident reporting monitoring process, a review of the District of Columbia requirements pertaining to incident reporting, one-on-one technical assistance, and updates on requirements related to reporting in light of COVID-19. Please register for the following options:
  • Staff new to incident report reviews: Monday, Sept. 14, 2020, from 9-10:30 a.m. Register
  • Returning staff with familiarity on incident report reviews: Wednesday, Sept. 16, 2020, from 9-10 a.m. Register 
Webinars will be recorded and posted on OSSE's website.
 
For questions, please contact Sharon Powell at Sharon.Powell@dc.gov or (202) 727-8193.


Addressing Unfinished Teaching and Learning in Academic Content Areas: Understand, Diagnose and Take Action  (reminder)
The Academic Content Team in OSSE's Division of Teaching and Learning is excited to host a three-part professional learning series for school teams to support unfinished teaching and learning as a result of COVID-19. In this series, school teams will have the opportunity to collaboratively engage in a foundational session to support their understanding of where students are in relation to grade-level content mastery. The teams will then have the opportunity to divide and conquer content area supports in order to diagnose through the lens of content specific needs and take action based on classroom level content needs.
  • Session 1: Understanding in Order to Diagnose & Take Action This Fall (prerequisite for Sessions 2 & 3)
    • Tuesday, Aug. 18, 2020, 9:30-11 a.m. [Register] or Wednesday, Sept. 9, 2020, 3:30-5 p.m. [Register]
  • Session 2: Quick Checks for Understanding in Academic Content Areas
    • ELA: Monday, Aug. 24, 2020, 9:30-11 a.m. [Register]
    • Math: Tuesday, Aug 25, 2020, 9:30-11 a.m. [Register]
    • Science: Wednesday, Aug. 26, 2020, 9:30-11 a.m. [Register]
  • Session 3: Take Action! Strategies for Teaching Remotely in Academic Content Areas
    • ELA: Tuesday, Sept. 22, 2020, 3:30-5 p.m. [Register]
    • Math: Wednesday, Sept. 23, 2020, 3:30-5 p.m. [Register]
    • Science: Thursday, Sept. 24, 2020, 3:30-5 p.m. [Register]
Participants are encouraged to register as a school team to ensure the cycle of understanding, diagnosing and taking action (UDT cycle) can be implemented across all content areas. Full participants will have the additional opportunity to sign up for a content specific work group to further collaborate with colleagues and receive technical assistance. For more information, please contact Lauren Allen at Lauren.Allen@dc.gov, Tanaga Rodgers at Tanaga.Rodgers@dc.gov or Ashleigh Tillman at Ashleigh.Tillman@dc.gov.

LEA Special Education Points of Contact Webinar  (reminder)
On Wednesday, Aug. 19, 2020, from 10-11 a.m., OSSE will host its next monthly webinar training for all LEA Special Education Points of Contact (LEA SE POCs). During this training, OSSE will provide important information relevant to your role as the LEA SE POC, according to the following agenda:
  • Policy Updates
  • Monitoring Updates
  • Transportation Updates
  • SEDS Updates  
Please Note: All LEA SE POCs are expected to participate in the monthly webinars, and share any relevant content, updates, or announcements with LEA staff following the broadcast. If you are not already signed up for the webinar, please register.
 
For questions about this webinar, please contact Tiffany Ingram at Tiffany.Ingram1@dc.gov.

CARES-ESSER: FY21 Application Release and FY20 Application Deadline Approaching
The Coronavirus Aid, Relief, and Economic Security (CARES) Act Elementary and Secondary School Emergency Relief Fund (ESSER Fund) fiscal year 2021 (FY21) grant application will be released in the Enterprise Grants Management System (EGMS) on Monday, Aug. 24, 2020. The FY21 CARES-ESSER application is for costs planned for Oct. 1, 2020 through Sept. 30, 2021 and will follow the same structure as the FY20 application. The FY21 CARES-ESSER application overview webinar will be held on Monday, Aug. 31, 2020, at 10 a.m. [Register] Eligible LEA staff responsible for CARES-ESSER grant planning and submission are encouraged to attend. The webinar will also be posted on OSSE's CARES webpage shortly after Aug. 31.

The period of availability for CARES-ESSER grants is March 13, 2020 through Sept. 30, 2022, and LEAs have flexibility in how these funds are distributed across FY20, FY21 and FY22. The default allocation that will be loaded into your FY21 application is 40 percent of your LEA’s total allocation (unless you have already spent beyond this threshold or requested an update). However, this grant program is flexible and an LEA can request adjustments to allocations across FY20, FY21 and/or FY22, not to exceed the LEA’s total allocation. Changes in how funds are organized across fiscal years can be requested by completing this LEA Request Form: CARES-ESSER Allocation Adjustment. The FY21 CARES-ESSER application released on Aug. 24 will include final CARES-ESSER allocations with updates based on new and expanding charter schools.
 
LEAs that have not done so already may still submit applications for FY20 CARES-ESSER funds in EGMS through the application deadline of Wednesday, Sept. 30, 2020. The FY20 application budget is for eligible costs incurred between March 13, 2020 and Sept. 30, 2020. Any unspent funds budgeted for FY20 in EGMS will carry over into FY21 after FY20 closeout is complete. However, if you do not plan to spend down the default allocation by Sept. 30, please submit an allocation adjustment form by Friday, Sept. 11, 2020 to enable your desired FY21 allocation to be loaded and available for budgeting by Friday, Sept. 18, 2020.
 
Additional CARES and Recovery Funding updates are included in a letter issued to LEA leaders, federal grant managers, and fiscal points of contact sent earlier this week that is also available on OSSE's website. For questions on the CARES-ESSER grant program, please contact OSSE.Cares@dc.gov.

SOAR and Recovery Funding Update
OSSE recognizes that the current situation is impacting all public schools, including those that do not receive Title I-A funds. In an effort to meet the needs of all schools, OSSE was recently approved by the US Department of Education (USED) to amend our Scholarships for Opportunity and Results Act (SOAR) grant program to provides CARES Equivalent allocations to LEAs not eligible for Title I-A funding, including adult and early childhood charter LEAs.
 
In anticipation of the new SOAR grant award from USED, and to support your budget planning for the upcoming school year, the planned federal fiscal year 2020 Academic Quality/Facilities, Early Childhood and CARES Equivalent allocations are located on OSSE's website.
 
Additional CARES and Recovery Funding Updates are included in a letter issued to LEA leaders, federal grant managers, and fiscal points of contact earlier this week that is also available on OSSE's website. For questions or need technical assistance, please contact your grant managers or OSSE.Grants@dc.gov. For questions specific to the CARES Act, please contact OSSE.CARES@dc.gov.

August
September
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.


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