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April 3-9, 2019
In this issue...

New Reminders Professional Development Opportunities Dates to Remember
New
New Annual Reimbursement Request Deadline for OSSE Grants is Dec. 1
 
Effective Friday, April 5, 2019, OSSE subgrantees must submit reimbursement requests for local and federally funded grants by Dec. 1 annually (or the first business day thereafter, beginning Monday, Dec. 2, 2019). This is a change from the previous annual deadline of Nov. 15. The new deadline will appear on new grant award notices moving forward.
 
Please note that OSSE is requesting that reimbursement requests be submitted on an ongoing basis and far in advance of the deadline, if possible, in order to provide OSSE appropriate time to conduct reviews and for the LEA to make revisions if necessary. OSSE’s expectation is that the final approvable fiscal year 2019 reimbursement requests will be submitted by subgrantees no later than Monday, Dec. 2, 2019.
 
For more information, please contact your grants manager.

Notice of Proposed Rulemaking: Chapter 75 Alternative Program Designation

On Friday, March 22, 2019, OSSE released a Notice of Proposed Rulemaking proposing a new chapter titled, “Alternative Program” to Subtitle A “Office of the State Superintendent of Education” of Title 5 “Education” in the DC Municipal Regulations. This chapter sets forth the eligibility criteria for a school or specialized program within a school to be designated as an alternative education program and establishes the application process.

The proposed regulations are open for a 30-day public comment period that began Friday, March 22, 2019 and ends Monday, April 22, 2019. The proposed rulemaking can be found in the DC Register and on the OSSE website.

Comments to the proposed rulemaking should be submitted in writing to: Office of the State Superintendent of Education, 1050 First St. NE, Third Floor, Washington, DC 20002, ATTN: Renee Lee or via email to OSSEComments.ProposedRegulations@dc.gov with the subject line: “Alternative Schools.”

Register Today for the DC Elementary STEM Fair (Grades 3-5)

The DC STEM Fair is a longstanding tradition for the District’s public, public charter, parochial, private, and home school programs, where students can showcase their research skills and compete for a variety of awards and prizes. The 2019 Elementary DC STEM Fair, managed by the DC STEM Network, will be held on Saturday, June 1, 2019, at the University of the District of Columbia’s newly renovated Student Center. Schools can register up to five projects for the competition. To register and learn more about the DC STEM Fair, visit the DC STEM Network STEM Fair website.

Dates to Remember:
  • Wednesday, April 3, 2019 - Registration opens. Please submit one registration per school. Each school can submit up to five projects. Team projects can include up to three students. Schools that successfully register their projects will receive an email confirmation from EventBrite.
  • Friday, May 17, 2019 - Registration deadline. Registration for the Elementary Fair will close. Only students who have been confirmed for the fair are eligible to compete in the fair. If your school did not receive a confirmation email from EventBrite with the list of student participants, please email DCstemfair@gmail.com prior to the registration deadline to ensure your students can participate.
  • Saturday, June 1, 2019 - Elementary STEM Fair and Awards Ceremony at the University of the District of Columbia’s Student Center. Please note: Only participating students in the 2019 DC STEM Fair are eligible for awards (for teams, only team members who present at the 2019 DC STEM Fair will be eligible for awards).
For questions, please contact Maya Garcia at Maya.Garcia@dc.gov.
Student Artwork Contest for OSSE Multilingual Learner Conference - Last Call for Entries

OSSE has extended the deadline to this Friday, April 5, 2019 for its student artwork contest as part of OSSE's upcoming Multilingual Learner Conference, "Empowering Success Through Language Learning." The conference will be held on Friday, June 7-Saturday, June 8, 2019 at the Kellogg Conference Hotel at Gallaudet University and will bring together hundreds of pre-K through grade 12 dual language and/or English language program teachers, leaders, and service providers from all DC schools for two days of professional development events. This contest captures, through the medium of visual art, how students develop personally and academically as a result of learning another language.

The theme for the Multilingual Learner Conference is Empowering Success Through Language Learning. Student artwork should reflect this theme. All students of all grade levels in DC public and public charter schools are invited to participate. Selected artwork will be featured on fliers and advertising materials for the conference, and will include the student’s name, grade, and name of school.

School staff should submit entries on behalf of students. The artwork should be attached to an email as a .jpg file type, no more than 15MB, and be at least 2000 pixels x 1500 pixels at 300dpi. This is considered a high resolution image. Please send image to Anika.Harris@dc.gov. The email should include the student’s name, grade, and name of school. OSSE will accept submissions by email through the extended deadline of Friday, April 5, 2019. The winner will be announced on Friday, April 12, 2019.

Download a flier to share or visit the conference website for more details. For questions or to arrange a Dropbox transfer for large files, please contact Anika Harris at Anika.Harris@dc.gov.

Deadline: Verify Child Outcomes Summary Data by April 11

OSSE has completed a review of the Child Outcomes Summary (COS) data submitted by LEAs that serve preschool students ages 3-5 who receive special education services. We have uploaded the Child Outcomes Summary record list for your LEA to the COS folder on the OSSE Box site. The title of the file is “January 2019 COS Checkpoint – LEA Name.”

Please review the “LEA Required Actions” column of the spreadsheet:
  • Students highlighted in green do not need additional action.
  • Students highlighted in red may need either entry or exit scores, as indicated in the column text.
  • Students highlighted in yellow are flagged will likely need exit scores entered before the end of the current school year.
LEAs should update the “LEA Response” column with additional information regarding any required actions and upload the updated spreadsheet to the COS folder on the OSSE Box site. We ask that you upload the spreadsheet in the “Child Outcome Summary from OSSE to LEA NAME” folder no later than 5 p.m. on Thursday, April 11, 2018.

For questions with the COS process, please contact Carlene Reid, supervisory coordinator for special education (IDEA Part B, 619), at Carlene.Reid@dc.gov or (202) 741-7635.

Bridge to High School Data Exchange and Kid Talk 2019-20 School Year Recruitment Open

Middle and high school LEAs are invited to join DC’s Bridge to High School Data Exchange and Kid Talk for the 2019-20 school year.

With DC students choosing among a wide landscape of high school options, schools can face logistical challenges as they enroll students from dozens of different DCPS and charter middle schools, but lack important quantitative and qualitative information upfront to serve incoming ninth graders well. In addition, students continue to transfer between DCPS and charter schools throughout their high school career, and high school staff are often in a similar position for many incoming 10th and 11th graders.

In response to this challenge, LEAs, Raise DC, and OSSE collaborated to launch the Bridge to High School Data Exchange and Kid Talk. Now in its fourth year, this Data Exchange offers a standardized process for transferring key student-level data quickly, securely, and consistently for students as they move from middle through high school, particularly across LEAs. This data is then used by schools to promote early interventions, plan resource placement, and establish supportive relationships among middle and high school staff. Additionally, as an extension of the Data Exchange, the Kid Talk offers middle and high schools the opportunity to connect in person to review shared eighth-grade data and offer insights to guide student-specific planning for rising ninth graders. To learn more about the Data Exchange and Kid Talk, download this fact sheet, which includes timelines and shared data elements.

To signup, please complete the following tasks by Friday, April 26, 2019:
  1. Review the detailed 2019-20 Bridge to High School Data Exchange timeline and activities.
  2. Sign and submit the LEA data consent form to Jessica Jackson at Jessicak.Jackson@dc.gov.
  3. Complete the Bridge to High School LEA Participation Form.
For more information or questions, please contact Jessica Jackson at Jessicak.Jackson@dc.gov.
My School DC Lottery Results are Out: Enrollment Deadline for Matched Families is May 1
 
Lottery results for the 2019-20 school year were released on Friday, March 29. Families can access their results and real-time positions on schools’ waitlists by logging into their My School DC family account. Families who need assistance accessing or understanding their results can contact the My School DC Hotline at Info.Myschooldc@dc.gov or (202) 888-6336 (Monday-Friday, 8 a.m.-5 p.m.).
 
Families who received a match in the lottery have until Wednesday, May 1 to enroll their child at their matched school or they may lose their space. A parent or legal guardian must enroll the child in person, at the school. Enrolling your child at their matched school does not remove them from waitlists.
 
Families who seek to add schools to their application, were waitlisted at all schools they applied to, or missed the lottery application deadlines, can apply to schools post-lottery today, enroll directly at their DCPS in-boundary school (grades K-12), or seek school options outside of My School DC including other free pre-K options.
 
For more information, please visit MySchoolDC.org.

SAT School Day Dates for the 2019-20 School Year

OSSE is pleased to announce SAT School Day dates for the 2019-20 school year:
  • Seniors: Wednesday, Oct. 16, 2019 (make-up date Wednesday, Oct. 30, 2019)
  • Juniors: Wednesday, March 4, 2020 (make-up date Wednesday, March 25, 2020)
As a reminder, if an eligible student is present at school on SAT School Day (and their school is participating), they are expected to take the exam. During the fall semester, seniors take the SAT and juniors take the SAT with essay during the spring semester. 

If a school would like to opt out of the SAT School Day and host an ACT School Day for the 2019-20 school year, please contact Nicoisa Jones at Nicoisa.Jones@dc.gov by Wednesday, May 1, 2019.

Extended School Year and 2019-20 Student Transportation Certification Deadline
 
The deadline for LEAs and schools to submit the 2019-20 school year certification for extended school year student transportation for students with disabilities is Monday, May 6, 2019. For the 2019-20 school year, the deadline is Monday, June 3, 2019.
 
Pending the completion of training required for LEAs and special education transportation coordinators, if there is still a requirement for access to the Transportation Online Tool for Education (TOTE), please email:
For more information or questions, please contact DOT.Data@dc.gov.
New School Health Forms for School Enrollment
 
All District students should see their primary care provider at least once a year and their primary dental provider every six months to receive preventive services. The District requires that every student annually submit a completed Universal Health Certificate and Oral Health Assessment to their school’s Registrar Office to demonstrate that they are receiving the immunizations and health services they need to succeed in school and in life.
 
The school health forms have been updated for 2019-20 school year and are available on the DC Health website. Schools and LEAs are encouraged to include the new school health forms as part of enrollment packages for the 2019-20 school year. Schools and LEAs are also encouraged to update their websites if the old school health forms are posted.
 
When families complete the Universal Health Certificate and Oral Health Assessment, the forms should be taken to the Registrar Office. The Registrar should document this action by signing the bottom of the form, entering it into the school’s enrollment data system, and then taking it to the school nurse for further processing. Completed Medication and Treatment Authorization Forms can be taken directly to the school nurse. If families need access to a doctor or insurance plan, please direct them to DC Health Link.
 
Additional guidance on the new forms is forthcoming from DC Health and will be included in future LEA Look Forward entries. For more information on the revised school health forms, please contact SHS.program@dc.gov.
Reminders
PAVE Family and Community Engagement Professional Learning Community

Parents Amplifying Voices in Education (PAVE) will host a Family and Community Engagement All Day Professional Learning Community on Tuesday, April 9, from 9 a.m.-4 p.m. for a day of sessions that dig into the who, what, when, where, and how of building effective, equitable, and powerful family and community engagement in your schools and the education system. Participants will take collective action toward education equity in our city. Register

For more information or questions, please contact the director of School Engagement and Partnerships, Marielys Garcia, at Marielys.Garcia@dcpave.org.

Apply Today! Summer Institute for Garden-Based Teaching

OSSE is now accepting applications for the Summer Institute for Garden-Based Teaching, which will be held July 15-19, 2019, from 9 a.m.-4 p.m. This training is open to pre-K through grade 5 public and public charter school classroom teachers who work in schools with existing school garden programs. Schools must be in compliance with the Healthy Schools Act.

Teachers should attend this training if they are interested in:
  • Improving student academic performance;
  • Increasing student engagement by providing hands-on learning experiences for students; and
  • Increasing the amount of time teachers are teaching standards-based hands-on lessons in the school garden and on school grounds.

Complete the Summer Institute application by Thursday, April 18, 2019. Applications will be notified of acceptance by Wednesday, May 1, 2019.

For more information or questions, please visit OSSE's website or contact Sam Ullery at Sam.Ullery@dc.gov.


SBOE Seeks District Students to Serve on the State Board

Do you know a rising sophomore, junior, or senior who attends a public or public charter school in the District, is passionate about his/her local school community, and has a desire to represent their peers in the education policy-making process? Encourage them to apply to become a State Board of Education (SBOE) student representative. Applications are due by 11:59 p.m. on Sunday, April 28, 2019.
Fiscal Year 2018 Medicaid Cost Settlement Review Session
 
OSSE will host a session to review the fiscal year 2018 Medicaid Cost Settlement Reports. To assist with its finalization, the session will be an in-person interactive review of your LEA cost report. This session is mandatory for all LEAs that are required to submit an annual cost report and will be held on Wednesday, May 15, from 9-11:30 a.m. at OSSE, First Floor, Eleanor Holmes Norton II (Room 109). Register

Please bring a draft of your LEA FY18 cost settlement report and a fully charged laptop.

For more information or questions, please contact Jacqueline Corsey at Jacqueline.Corsey@dc.gov or (202) 724-2157.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)
Trauma Informed Care - Introductory Training (New Dates Added)

OSSE, in collaboration with InSite Solutions, will host trauma informed care trainings tailored for individuals who work in schools. The training content will include:
  • An overview of the concept of trauma;
  • A review of the impact of trauma on children/adolescents;
  • An overview of trauma informed care treatment models (e.g., trauma-focused cognitive behavioral therapy, trauma systems therapy, cognitive behavioral intervention for trauma in schools); and
  • Concepts, such as trauma informed care and related approaches, that can be implemented in schools and classrooms to create a trauma informed culture.
Each school that participates in the training will receive an opportunity (subject to availability of hours) to complete a case consultation session with InSite Solutions. The consultation session is designed to support sustainability in competency areas around school-focused trauma informed care.
 
This training opportunity and corresponding consultation sessions are only available for current staff serving in public schools and public charter schools in the District of Columbia.

Participants can choose from several available dates for this one-day training, including Thursday, April 4, Monday, April 8, Wednesday, May 15, and Tuesday, May 21, 2019. Additional sessions will be offered in August and September. All sessions are from 8:30 a.m.-3:30 p.m. at OSSE, First Floor, Eleanor Holmes Norton Rooms. Register

For more information or questions, please contact Nakanya Magby at Nakanya.Magby@dc.gov.

Restorative Justice Film Screening Event Next Week: Circles
 
OSSE, in partnership with Restorative DC, will host two events featuring a screening of the film Circles. This film tells the story of Eric Butler, a Hurricane Katrina survivor and pioneer of the Restorative Justice movement, who relocates and finds work at an Oakland, California, high school enforcing his no-nonsense approach to counseling vulnerable Black and Latino teenagers. Shot over two years, the film follows Butler’s impassioned efforts to nurture troubled youth and keep them in school, fighting racial discrimination by replacing snap suspensions and expulsions with gritty, intimate and honest mentoring.

The first event will be held on Wednesday, April 10, 6-8 p.m. at Kelly Miller Middle School, 301 49th St. NE. Led by Butler, participants will be engaged in relationship-building and self-reflection, highlighting scenes from the film. The second event will take place on Thursday, April 11, 6-8 p.m. at Columbia Heights Education Campus, 3101 16th St. NW. On this night, there will be a full screening of the film followed by reflection and discussion led by Eric Butler. Both events will begin with community-building and refreshments from 5-6 p.m. The event is free of charge, but tickets are required. Reserve your tickets

For additional information about the film, please visit the movie’s website. Download a sharable flyer about the DC screening events. For any other information or questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.

Announcing the 2019 DC Secondary Transition Institute

On Tuesday, June 4, 2019, OSSE's Division of Teaching and Learning will host a Secondary Transition Institute for interested LEAs serving middle and high school students in the District of Columbia.

Participants will learn more about evidence-based practices in secondary transition for students with disabilities through inspiring keynote speakers, rich content sessions, and thought-provoking panels. Participants will also have the opportunity to gather resources and meet with individuals from across the District who are working to improve post-school outcomes for students with disabilities.

This full-day event will take place on Tuesday, June 4, 2019, 8:30 a.m.-3:30 p.m., at OSSE, First Floor, Eleanor Holmes Norton Rooms. Register

Participants will receive six OSSE professional learning units (PLUs). For questions, please contact Jennifer Carpenter at Jennifer.Carpenter@dc.gov.

Registration Now Open for OSSE’s Multilingual Learner Conference: Empowering Success Through Language Learning

OSSE is pleased to announce that registration is now open for its first Multilingual Learner Conference, Empowering Success Through Language Learning, taking place on Friday and Saturday, June 7-8, 2019 at the Kellogg Conference Hotel at Gallaudet University. This conference will bring together hundreds of pre-K through grade 12 dual language and/or English language program teachers, leaders, and service providers from all DC schools for two days of professional development events. The purpose of the conference is to:
  • Ensure all language learners have equitable opportunity to achieve their goals;
  • Draw on DC educators’ extensive expertise in teaching language learners; and
  • Foster collaboration among our public and public charter school language educators.
Breakout sessions will focus on:
  • Sharing effective, culturally responsive, instructional and assessment practices that impact student achievement;
  • Understanding difference and disability when teaching and assessing language learners;
  • Supporting early childhood education and developing learners ages 3-8; and
  • Strengthening family and community engagement and resources to enhance partnerships.
Friday, June 7, 2019, 8:30 a.m.-3:30 p.m. will focus on English Language Programming and Saturday, June 8, 2019, 8:30 a.m.-3:30 p.m. will focus on Dual Language Programming. Participants may register for one or both days and will receive seven OSSE professional learning units (PLUs) for each day of attendance. Register

Priority will be given to educators and staff serving in public and public charter schools in DC. For details, please view the conference website. For questions, please contact Jennifer Norton at Jennifer.Norton@dc.gov.

High-Quality IEPs Series Part 4: Using Data to Propose Appropriate Service Hours and Setting  (reminder)
 
OSSE's Division of Teaching and Learning is pleased to announce part 4 of a new professional development series focused on building capacity and developing high-quality individualized education programs (IEPs).
 
On March 22, 2017 the US Supreme Court issued a unanimous opinion in Endrew F. v. Douglas County School District. In that case, the Court redefined the free appropriate public education (FAPE) requirements in the Individuals with Disabilities Education Act (IDEA). This training series will provide an overview of the decision and provide LEAs with support to develop capacity among their special education staff to meet the more rigorous standard for IEP quality set forth by Endrew F.
 
In part 4 of the series, Using Data to Propose Appropriate Service Hours and Setting, participants will learn and understand:
  • Legal requirements pertaining to special education service hours and settings;
  • What does (and does not) constitute inclusion of students with disabilities;
  • How to foster effective practices of inclusion at the building and classroom level; and
  • How to use data to propose appropriate, individualized service hours and setting.
Part 4 of this training series will be offered on Monday, April 22, 2019 and repeated on Tuesday, May 7, 2019, and Tuesday, May 21, 2019. All sessions are from 9:30 a.m.-3:30 p.m. and will take place at OSSE, First Floor, Eleanor Holmes Norton Conference Rooms. Register for one of the three available sessions. Space is limited and registration is required.
 
Priority will be given to individuals who have attended prior sessions in the series. Participants from the same LEA or school should plan to attend on the same date whenever possible, to maximize the opportunity for collaboration and immediate application of course concepts to your team’s work.

For questions, please contact Jennifer Carpenter at Jennifer.Carpenter@dc.gov.

All Students Can Write: Embedding Universal Design for Learning Principles to Support Writing Instruction  (reminder)
 
OSSE invites English language Arts (ELA) grades 5-12 teachers and instructional coaches to participate in a half-day professional development training on the implementation of the research-based instructional framework, Universal Design for Learning (UDL). In this session, participants will:
  • Engage with the origins, principles, and case studies of UDL;
  • Reflect on their current writing instructional practices; and
  • Plan for implementation of UDL using rigorous and complex texts and tasks.
Participants will maximize their experience by bringing the texts and tasks from an upcoming writing lesson to the session. This session will support teachers and coaches with reflecting on accessibility features of daily instruction in order to increase and improve student engagement and achievement on rigorous writing assessments.
 
This half-day training will take place on Monday, May 6, 2019, from 8:30-11:30 a.m. at OSSE, Fourth Floor, Bill Nye Training Room (Room 422). Three professional learning units (PLUs) will be offered to participants who attend the in-person training and participate in a post-training technical assistance session. Space is limited; early registration is strongly encouraged. Register

For questions, please contact Ashleigh Tillman at Ashleigh.Tillman@dc.gov.
Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
Subscribe to LEA Look Forward

To subscribe to OSSE's LEA Look Forward, please contact OSSE Communications at OSSE.Communications@dc.gov and provide your first name, last name, and email address.






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