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Feb. 6-12, 2019
In this issue...

New Reminders Professional Development Opportunities Dates to Remember
New
2019-20 School Year Grant Forecast

OSSE is pleased to share a new tool to help LEAs plan their budgets for the next school year: the 2019-20 School Year Grant Forecast. This tool lists most of the formula and competitive grants that OSSE expects to release in the coming months. LEAs can use this tool to anticipate what grant opportunities will be available for the upcoming school year and inform budget development and strategic planning.
 
The forecast tool lists upcoming grant opportunities and includes anticipated application release and award dates, as well as anticipated funding amounts. It is important to note, however, that the information included in the forecast is subject to change. This forecast tool is not an official notice of availability and is only for planning purposes. Grant releases and awards are subject to funding availability and could change based on the fiscal year 2020 budget and any applicable legislation. LEAs will need to apply for grants in order to be considered for an award.
 
OSSE will provide regular updates to the grant forecast tool to provide LEAs with the most current information about our planned grant offerings. For questions or feedback regarding this new forecast tool, please contact OSSE.Grants@dc.gov.

Process and Procedures Training on Federal Grants

OSSE will provide a training on the following topics to assist LEAs in maximizing their federal grants:
  • Best Practices on Applications and Amendments;
  • Review of Audits and Monitoring;
  • K-12 Risk-Based Monitoring Process; and
  • OSSE’s ESEA Complaint Policy.
All LEAs are welcome to attend, and individuals that oversee grants are strongly encouraged to attend.

Please register by Friday, Feb. 15 for this training, which will be offered at two different times. Both sessions will be held at OSSE, 1050 First St. NE. The same content will be covered on both days.
  • Wednesday, Feb. 20, 2019, from 9-11:30 a.m., First Floor, Room 109 (Eleanor Holmes Norton II)
  • Thursday, March 7, 2019, from 1:30-4 p.m., First Floor, Room 108 (Eleanor Holmes Norton I)
For more information or any questions, please contact Renu Oliver at Renu.Oliver@dc.gov.
Register for 2019 DC STEM Fair (Grades 6-12) by Friday, March 1, 2019

The DC STEM Fair is a long-standing tradition for DC’s public, public charter, parochial, private, and home-schooled students to showcase their research skills and compete for a variety of awards and prizes, including the opportunity to represent the District at the 2019 International Science and Engineering Fair and 2019 Broadcom MASTERS Competition. The DC Secondary STEM Fair will take place on Saturday, March 16, 2018, for students in grades 6-12.

Each school can register three to five projects for the competition. To register your student projects, visit the DC STEM Network STEM Fair webpage. The deadline to register is Friday, March 1, 2019.

OSSE will host a series of webinars to aid schools in submitting fair projects and to explain recent changes, school project review and project submission. These webinars will include resources to aid in organizing school fairs and projects. School or LEA STEM Fair leads should plan to attend the following webinars:
Save the Date: DC Elementary STEM Fair (Grades 3-5) will take place on Saturday, June 1, 2019.

For questions, please contact DCstemfairs2019@gmail.com.

My School DC Lottery Deadline March 1 - Submit Your Open House Events and Post Transition Policies for Prospective Students

The My School DC citywide lottery application deadline is Friday, March 1, 2019 for pre-K (including pre-K at families’ DC Public School (DCPS) in-boundary schools) and all elementary schools (DCPS and charter) outside DCPS boundaries for the 2019-20 school year.

To help young children transition to your LEA, the My School DC website includes a calendar of events for prospective students and families. If you are planning additional events for the final month of the lottery application window, OSSE can share those with Head Start and other early childhood programs via the My School DC website. For additional information on how to submit your school’s upcoming open house schedule to My School DC, please contact Aryan Bocquet at Aryan.Bocquet@dc.gov.

As a reminder, LEAs receiving federal Title I funds have committed to publicly post your LEA’s transition policy and any other requirements for incoming students on your website, as part of DC’s citywide Memorandum of Agreement (MOA) on early childhood coordination under the Every Student Succeeds Act (ESSA).


Update: Early Childhood Points of Contact for Prospective Students and Ongoing Coordination

OSSE is sharing with all LEAs the points of contact for all DC Head Start agencies (HSAs) who may be interested in learning more about your LEA or helping families enroll.

To access this contact database, login to Qlik with your Statewide Longitudinal Education Data (SLED) credential. Within Qlik, view the SY18-19 Entity Management application to see the Head Start Agencies sheet. For more information on the Qlik system and how to obtain credentials for you or your staff, please contact your LEA’s assigned OSSE Data, Assessment and Research liaison.

For a full map and database of all Head Start agencies and their local centers in DC, visit the federal Head Start Center locator. For all licensed child care centers in DC, visit OSSE’s My Child Care DC directory.

OSSE is also sharing with HSAs all LEAs’ points of contacts in the eSchoolPLUS database. Head Start agencies may reach out first to your LEA’s Early Childhood Transition Point of Contact to learn more about your LEA for the lottery, as well as other coordination activities year-round. For instructions on how to update your Early Childhood Transition Point of Contact and all other contacts in eSchoolPLUS, view OSSE’s guide or contact your LEA data manager.


Additional Background and Next Steps: Citywide ESSA Early Childhood Coordination Requirements

To help children in Head Start and other learning programs transition to elementary school and to meet the requirements of the Every Student Succeeds Act (ESSA), LEAs, Head Start agencies (HSAs), PCSB, FOCUS and OSSE developed DC’s citywide Memorandum of Agreement (MOA) on ESSA early childhood coordination. The MOA meets the ESSA requirements for several domains of coordination with Head Start, such as data, joint professional development, communication and coordination of services, and parent involvement. Thank you again to the 31 Title I elementary/pre-K LEAs and all six HSAs who have signed thus far.

On our website, OSSE compiled a Summary of LEA Commitments, Timeline, and OSSE Support for the Statewide MOA.

For more background on the working group, including past meeting presentations, guidance and the relevant portions of ESSA and Head Start law, visit OSSE's website or contact Jonathan Elkin at Jonathan.Elkin@dc.gov.

Apply Today! Summer Institute for Garden-Based Teaching

OSSE is now accepting applications for the Summer Institute for Garden Based-Teaching, which will be held July 15-19, 2019, from 9 a.m.-4 p.m. This training is open to pre-K through grade 5 public and public charter school classroom teachers who work in schools with existing school garden programs. Schools must be in compliance with the Healthy Schools Act.

Teachers should attend this training if they are interested in:
  • Improving student academic performance,
  • Increasing student engagement by providing hands-on learning experiences for students, and
  • Increasing the amount of time teachers are teaching standards-based hands-on lessons in the school garden and on school grounds.
Complete the Summer Institute application by Thursday, April 18, 2019. Applications will be notified of acceptance by Wednesday, May 1, 2019.

For more information or questions, please visit OSSE's website or contact Sam Ullery at Sam.Ullery@dc.gov.
Reminders
Help Your Students Get Up to $10K in DCTAG Funds
 
Did you know that OSSE’s DC Tuition Assistance Grant (DCTAG) provides up to $10,000 in tuition assistance to DC residents attending out-of-state public institutions of higher education, HBCU’s and select local institutions? Apply today at dconeapp.dc.gov. All supporting documents must be submitted by Monday, July, 1, 2019, 3 p.m. because the DCTAG deadline (June 30) falls on a Sunday this year.
 
For more information about DCTAG, please visit OSSE’s website.

Nominate an Outstanding Teacher for DC Teacher of the Year
 
OSSE is searching for the 2020 DC Teacher of the Year. We are seeking nominations for outstanding teachers who:

  • Inspire and accelerate growth for all students, 
  • Build strong partnerships with families and communities, and
  • Champion the teaching profession.

Administrators, colleagues, LEA and school staff, parents, students, and community members can all submit nominations. Self-nominations are also acceptable. Please complete the 2020 DC Teacher of the Year Nomination Form during the nomination window of Friday, Feb. 1-Friday, March 15, 2019.
 
To be eligible for this award, a candidate must be a current teacher in a DC public or public charter school and must plan to continue as a teacher in DC for the 2019-20 school year. The 2020 DC Teacher of the Year will receive a $7,500 award, professional development and leadership opportunities, and will represent DC in the 2020 National Teacher of the Year competition.
 
Find more information about the DC Teacher of the Year Program on OSSE's website. OSSE also invites you to nominate outstanding math and science teachers for the 2019 Presidential Awards for Excellence in Math and Science Teaching (PAEMST), and outstanding history teachers for the 2019 DC History Teacher of the Year.
 
For questions, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov.


Give Feedback on the Faculty and Staff Data Collection Process for the 2018-19 School Year

Each fall, OSSE conducts the Faculty and Staff Data Collection, which consolidates several LEA faculty and staff data collections into a single collection to satisfy a number of federal, District of Columbia, and DC Staffing Data Collaborative reporting requirements regarding teacher shortage areas, faculty and staff certification and licensing information, and the DC School Report Card.

OSSE’s Division of Teaching and Learning (TAL) invites LEA staff and administrators to provide feedback on the Faculty and Staff Data Collection process for the 2018-19 school year, and its implications, by participating in a one-hour focus group. In order to improve this data collection process for the 2019-20 school year, OSSE is interested in feedback specifically on how OSSE can:

  • Streamline the data collection process and template,
  • Clarify unclear data elements, and
  • Best utilize faculty and staff data at the state level for planning and strategic supports.

All staff and administrators serving in DC LEAs are welcome to participate. Participants should select one of the three available focus group dates, which will be held on Monday, Feb. 11, 2019, 10-11 a.m., Wednesday, Feb. 13, 2019, 8-9 a.m., and Friday, Feb. 15, 2019, 4-5 p.m. Please register by Friday, Feb. 1, 2019. All focus groups will take place at OSSE, 1050 First St. NE, First Floor Eleanor Holmes Norton Training Rooms.

For questions, or if you are unable to attend any of the scheduled focus groups but would like to provide feedback, please email Laura Montas at Laura.Montas@dc.gov.


School Health Profiles Deadline

The deadline for all public and public charter schools to complete the School Health Profiles is 5 p.m. on Friday, Feb. 15, 2019.

During the 2018-19 school year, schools within the District will be asked to complete the Healthy Schools Act (HSA) School Health Profiles. Under Section 602 of the Healthy Schools Act of 2010, each public and public charter school in DC is required to complete and submit the School Health Profile to OSSE each year. Only public schools and public charter schools that complete and submit HSA School Health Profiles will be eligible to receive HSA grants for the 2019-20 school year.  

In addition to being an informative health tool for your school community, data from the School Health Profile are used to meet state reporting requirements to the DC Council and may be used to determine eligibility for school health and nutrition grants and other supports from OSSE. For the first time in 2018, data from the School Health Profile were also included on the DC School Report Card, and will continue to be included moving forward.

All profiles are completed through QuickBase. Users should have received an email directly from QuickBase indicating they have been added as a user for the 2018-19 school year data collection. In addition, instructions on how to complete the HSA profile can be found on the actual profile and on the School Health Profile webpage.

For technical assistance, please contact OSSE’s Call Center at OSSE.Callcenter@dc.gov or (202) 719-6500. For DCPS specific questions related to the profiles, please contact Sophie Murphy at Sophie.Murphy@dc.gov or (202) 576-8654. For charter-specific questions related to the profiles, please contact Audrey Williams at Awilliams@dcpcsb.org.


OSSE School Climate Conference: Save the Date, Call for Proposals and Student Panels/Performances

OSSE is pleased to announce its first School Climate Conference, “A Call to Action: Transforming School Culture and Climate,” taking place on Friday, May 10, 2019 at the Kellogg Conference Hotel at Gallaudet University. The conference will convene educators and stakeholders from DC Public Schools, public charter schools and partner agencies to attend and lead skill-building workshops, provide opportunities to network, and learn about best practices happening across the city.  

This conference will feature workshops on how to create school climates that are safe, promote effective teaching and learning, and foster strong interpersonal relationships using a lens of equity and cultural competence. Workshop strands are:

  • Positive Behavioral Interventions and Supports (PBIS),
  • Restorative Justice,
  • Trauma Informed Practices,
  • Mental Health Supports,
  • Social-Emotional Learning (SEL), and
  • Equity and Cultural Competence.

Call for Proposals and Student Panels/Performances: Educators, school leaders, practitioners, and community organizations are invited to submit workshop session proposals that focus on one or more of the strand topics above. In addition, youth are encouraged to participate in this event through a panel, performance, or the creative arts. Workshop proposals and student panel/performance proposals should be submitted by Friday, Feb 22, 2019 using this proposal submission form.

For additional information, please view the School Climate Conference website. Registration will open end of March 2019.

For questions, contact Jessica Dulay at Jessica.Dulay@dc.gov.


OSSE Multilingual Learner Conference: Save the Date, Call for Proposals, and Student Artwork Contest
 
OSSE is pleased to announce its first Multilingual Learner Conference, “Empowering Success Through Language Learning,” taking place on Friday and Saturday, June 7-8, 2019, at the Kellogg Conference Hotel at Gallaudet University. Our goal is to convene teachers, school leaders and community partners who support pre-K through grade 12 dual language and/or English language programs, all united as change agents empowering student success through language learning. The purpose of the conference is to:

  • Ensure all language learners have equitable opportunity to achieve their goals;
  • Draw on DC educators’ extensive expertise in teaching language learners; and
  • Foster collaboration among our public and public charter school language educators.
Sessions will focus on:
  • Sharing effective, culturally responsive, instructional and assessment practices that impact student achievement;
  • Understanding difference and disability when teaching and assessing language learners;
  • Supporting early childhood education and developing learners ages 3-8; and
  • Strengthening family and community engagement and resources to enhance partnership.

Day one of the conference will focus on English language programming, while day two will focus on dual language programming. Participants may register for one or both days. Registration will open the first week of April 2019. For details, visit the conference website.
 
Call for Proposals: Educators, school leaders, researchers and community organizations are invited to submit session proposals by Monday, Feb. 25, 2019. For more details, please view the online call for proposals submission form.
 
Student Artwork Contest: Students in grades K-12 are invited to submit original artwork for publication in conference materials. Artwork should reflect the conference theme, “Empowering Success Through Language Learning.” For more details, please view the artwork contest instructions.

For more information or questions, please contact Jennifer Norton at Jennifer.Norton@dc.gov.


Opportunities for Schools to Receive Technical Assistance for Restorative Justice Implementation

OSSE will fund a select number of technical assistance opportunities to support schools with Restorative Justice implementation. The technical assistance will include three main elements:

  1. Planning phase, including webinar and staff workshop (spring 2019);
  2. Four-day Summer Intensive for School Teams (summer 2019); and
  3. On-site technical assistance during the 2019-20 school year.

Restorative DC, a program of SchoolTalk, will provide the technical assistance specific to the needs of each selected school. All public and public charter schools serving grades K-12 in the District of Columbia are encouraged to apply.

This opportunity was created in response to the growing interest throughout the District for integrating Restorative Justice philosophies and practices in schools. Which schools should apply?

  • Schools interested in learning about Restorative Justice and exploring how these practices might benefit your school.
  • Schools that want support in building a Restorative Justice foundation as a proactive tool for improving school culture and climate.
  • Schools that want support in using Restorative Justice to respond to harm and address discipline processes and practices.
  • Schools that have a strong Restorative Justice foundation but would like assistance in expanding efforts or integrating new leadership or staff.

Schools interested in this opportunity should review the full list of requirements, and then complete the 2019 Restorative Justice Technical Assistance application by 5 p.m. on Friday, March 1, 2019. Schools will be notified by late March 2019 if they have been selected.

For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.


Invitation to Apply for the 2019-21 Environmental Literacy Leadership Cadre

OSSE is recruiting Elementary Teachers/Educator Leaders from schools across the District that serve pre-K through Grade 5 to participate in the Environmental Literacy Leadership Cadre. The application deadline is Monday, April 22, 2019.

Established in February 2016, OSSE’s Environmental Literacy Leadership Cadre is a group of individuals from elementary schools across the District who will be responsible for developing a plan to implement the Environmental Literacy Framework at their schools and coordinating its implementation. The 2019-21 Leadership Cadre is the third cohort and will be comprised of school-based educators, with each participating school having a maximum of two educators in the Leadership Cadre. Selection criteria will include (a) teaching experience; (b) grade levels taught; (c) subject matter expertise; (d) letter of recommendation from administration; and (e) writing sample. In addition, individuals will be selected to serve as mentors. Mentors will have experience providing expertise and guidance in developing school-based environmental literacy programs.

The Leadership Cadre, in partnership with OSSE, will meet to (a) receive comprehensive professional development related to Next Generation Science Standards (NGSS); (b) develop and implement a school-based environmental literacy program using the Environmental Literacy Framework; (c) discuss existing supports and make recommendations regarding environmental literacy implementation in elementary schools; and (d) disseminate information about environmental literacy to their community and garner feedback on the school-based environmental literacy program.

Visit OSSE’s website for more information. Interested educators should complete and submit an application by Monday, April 22, 2019.
 
For more information or questions, please contact Grace Manubay Grace.Manubay@dc.gov or (202) 654-6116.

Updated Child Find Model Policy and Initial Evaluation Guidance Documents

OSSE recently updated resources related to child find, or the LEA obligation to identify, locate, and evaluate all children suspected of having a disability. LEAs are required to have a policy in effect that describes the LEA’s efforts related to child find. OSSE’s Model Child Find Policy Template and Referral and Initial Evaluation at a Glance were recently updated to account for changes in the initial evaluation timeline and other changes. These documents, as well as other resources and guidance related to child find and initial evaluation, are available on OSSE’s website.

For questions, please contact the Division of Systems and Supports, K-12 policy team at OSSE.Dsepolicy@dc.gov.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)
High-Quality IEPs Series Part 3: Using Data to Design Appropriate Accommodations, Modifications, and Supports

OSSE's Division of Teaching and Learning is pleased to announce Part 3 of a new professional development series focused on building capacity and developing high-quality individualized education programs (IEPs).

On March 22, 2017 the US Supreme Court issued a unanimous opinion in Endrew F. v. Douglas County School District. In that case, the Court redefined the free appropriate public education (FAPE) requirements in the Individuals with Disabilities Education Act (IDEA). This training series will provide an overview of the decision and provide LEAs with support to develop capacity among their special education staff to meet the more rigorous standard for IEP quality set forth by Endrew F.

In part 3 of the series, Using Data to Design Appropriate Accommodations, Modifications, and Supports, participants will learn and understand:
  • Legal requirements related to the accommodations decision-making process;
  • How to use data to design individualized, impactful instructional accommodations, modifications, and supports;
  • How to use data to select appropriate, individualized assessment accommodations; and
  • How to create internal protocols that support sound decision-making and continuous monitoring processes regarding students’ specialized supports.
Part 3 of this training series will be offered on Tuesday, Feb. 12, 2019, and repeated on Tuesday, Feb. 26, 2019, Tuesday, March 19, 2019, and Tuesday, March 26, 2019. All sessions are from 9:30 a.m.-3:30 p.m. and take place at OSSE, First Floor, Eleanor Holmes Norton I (Room 108). Register for one of the four available sessions. Space is limited and registration is required.

Priority will be given to individuals who have attended prior sessions in the series. Participants from the same LEA or school should plan to attend on the same date whenever possible, to maximize the opportunity for collaboration and immediate application of course concepts to your team’s work. For questions, please contact Jennifer Carpenter at Jennifer.Carpenter@dc.gov.

Developing High-Quality Transition Plans for Middle School Learners
 
Effective July 1, 2018, District regulations require that the first IEP in effect after a child with a disability reaches age 14 includes transition assessments and services. This introductory training will prepare special education teachers and leaders serving middle school students to develop high-quality, age-appropriate transition plans that meet these requirements.
 
Participants will:
  • Understand the legal requirements and evidence-based practices for developing transition plans for middle school students;
  • Demonstrate the ability to write age-appropriate, individualized postsecondary goals for middle school students;
  • Demonstrate the ability to develop annual transition goals that are aligned with postsecondary goals;
  • Identify age-appropriate transition services that align with postsecondary goals; and
  • Understand how to design a multi-year course of study that is appropriate for middle school students and aligns with postsecondary goals.
This training was developed for special education teachers and leaders serving students in grades 6 through 9.
 
This half-day training will be offered on Tuesday, Feb. 19, 2019, Thursday, March 7, 2019 and Thursday, April 11, 20-19. All sessions will repeat the same content and will take place 9:30 a.m.-12:30 p.m. at OSSE, Fifth Floor, Nannie Helen Burroughs Room 523. Space is limited and registration is required. Please register for one of the sessions and bring a fully charged laptop.
 
For questions, please contact Jennifer Carpenter at Jennifer.Carpenter@dc.gov.

Engaging Students in the Metacognitive Processes of Writing  (reminder)
 
OSSE invites secondary English language arts (ELA) teachers and instructional coaches to register for a two-part, web-based professional development series that will support teachers in using student work samples as mentor texts to revise writing. PARCC assessment writing prompts are aligned to paired, complex texts that require students to use analytical and synthesis skills to provide evidence-based responses while also exhibiting comprehension of the text and command of the English language. These sessions will prepare teachers to develop students’ abilities in responding to these complex texts and the series will incorporate various evidence-based strategies that will build students’ abilities to independently revise written responses in preparation for the upcoming assessments.
 
Part A of the series will focus on literary analysis writing tasks and Part B will focus on narrative writings with separate sessions for middle and high school ELA teachers. This is a web-based professional learning opportunity and will require access to a high-speed internet connection, webcam, and microphone.
  • The middle school sessions will take place on Thursday, Feb. 7, 2019, 1-2 p.m. (Part A) and Thursday, Feb. 28, 2019, 1-2 p.m. (Part B). Register
  • The high school sessions will take place on Monday, Feb. 11, 2019, 1-2 p.m. (Part A) and Monday, Feb. 25, 2019, 1-2 p.m. (Part B). Participants should plan to attend both Part A and Part B. Register
For questions, please contact Ashleigh Tillman at Ashleigh.Tillman@dc.gov.
Response to Intervention for Middle and High Schools Training  (reminder)

Response to Intervention (RtI) is a school-based, multi-level prevention system of identification and intervention for students at academic or behavioral risk. OSSE’s Division of Teaching and Learning will hold an RtI training on implementing the system in a secondary setting. The training will discuss:
  • Academic and behavioral instruction and intervention;
  • Contextual factors particular to tiered interventions in middle and high school; and
  • Structured problem-solving.
This training is open to middle and high school educators, administrators, and support staff who are interested in learning about RtI for the first time, or who would like a refresher. The training will be held on Tuesday, Feb. 26, 2019, 9 a.m.-12 p.m., at OSSE, First Floor, Eleanor Holmes Norton III (Room 110). Register

For more information or questions, please contact Angela Awonaike at Angela.Awonaike@dc.gov or (202) 481-3870.
Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
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DC Office of the State Superintendent of Education · 1050 First St. NE · Third Floor · Washington, DC 20002 · USA