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Sept. 25 - Oct. 1, 2019
In this issue...

2019-20 Start of School Campaign New Reminders Professional Development Opportunities Dates to Remember
2019-20 Start of School Campaign
Share Your Feedback on the 2019-20 Start of School Campaign  (reminder)

With LEAs across the city in the thick of a new academic year, OSSE is wrapping up its third year of the Start of School Campaign. For the 2019-20 school year, the Start of School Campaign helped LEAs transition to the new academic year with a focus on data system connectivity and issue resolution, duplicative enrollment resolution, the enrollment audit, access to information for special populations, title funding allocation, and transportation for eligible students. To ensure that LEA-level stakeholders are partners in this work as OSSE begins to plan for the 2020-21 Start of School Campaign, OSSE is asking for your feedback on how we did this year and how we can improve for the next. 

Through Friday, Sept. 27, please take 5 minutes to complete this survey to share your thoughts on our efforts this year and on what we should focus on for the next start of school. Please also share the survey with your LEA-level colleagues to ensure that we hear as much feedback as possible.


What’s Coming Up

For more information, including new updates, see the complete 2019-20 school year Start of School calendar.
New
New Monitoring Process for Retention of Residency Records
 
In the 2019-20 school year, OSSE’s Office Enrollment and Residency (OER) will begin monitoring the retention of residency records to confirm that minimum standards for record retention are being met, consistent with DC local law. OER will conduct monitoring visits throughout the year to ensure that enrollment documents and residency verification forms are being stored correctly physically and/or electronically, as well as for the length of time required. This monitoring process will be used to confirm compliance with the policy for retention of residency documentation. LEA leaders recently received an email with further details about the record retention monitoring. 

For questions, please email OSSE.Residency@dc.gov.

2019 Physical Education Leadership Cadre Application

OSSE is recruiting teachers from the District who serve K-12 students to participate in OSSE’s third Physical Education Leadership Cadre. The deadline to apply is Friday, Oct. 18, 2019, by 5 p.m.

The 2019-20 school year leadership cadre will be the third cohort of 10 educators that will work with OSSE’s physical education and physical activity program. OSSE will select up to 10 educators from 10 different schools. Selection criteria will include teaching experience, grade levels taught, subject matter expertise, letter of recommendation/support from school principal, and a personal statement.

The leadership cadre, in partnership with OSSE, will meet to (a) receive extensive professional development; (b) share best practices; (c) develop and implement school-based physical activity programs; (d) discuss existing supports and resources, and make recommendations regarding physical education and physical activity programming in DC schools; and (e) disseminate information and resources about physical education and physical activity programming to their schools and other schools in the District.

Selected educators will meet monthly during the 2019-20 school year starting in November. Educators are expected to attend and fully participate in an orientation and monthly after-school meetings. Educators will communicate with each other and the OSSE team between meetings. In addition, educators are expected to deliver and refine (with school colleagues) a comprehensive physical activity program at their school and implement one training for other educators in the District.

All participants of the Leadership Cadre will receive a scholarship to attend SHAPE America’s National Convention in April 2020, in addition to receiving professional development. Interested educators should complete an application by Friday, Oct. 18, 2019. Selected educators will be notified on a rolling basis.

For more information or questions, please contact Charles Rominiyi at Charles.Rominiyi@dc.gov.

November is DC College Application and Exploration Month: Plan, Explore, Apply!

Sign up to host a DC College Application and Exploration Month event at your school or community-based organization in November. DC public and public charter schools and community-based organizations can designate one or more weeks during November for their event(s). Schools and community-based organizations interested in participating should devote time and space for college exploration activities, including support for students to complete applications. The DC College Application and Exploration Month Steering Committee will provide volunteer recruitment assistance, college application fee waivers, promotional materials, and virtual toolkit for participating schools and community-based organizations.

If you would like to volunteer at a host site during DC College Application and Exploration Month, please register by Thursday, Oct. 31, 2019.

For more information, please visit OSSE's website or contact Tiffany DeJesus at Tiffany.DeJesus@dc.gov.

Save the Date! Ahead of the Curve: Improving Sexual Health Among Students
 
The DC Public Charter School Board and OSSE’s Division of Health and Wellness are pleased to announce Ahead of the Curve: Improving Sexual Health Among Students. This is a collaborative learning event on best practices in sexual health education and disease prevention among youth, featuring workshops on topics including building a comprehensive health education program, sexual health education for students with disabilities, and disease prevention best practices.

This event will take place on Tuesday, Nov. 5, 2019, from 8:15 a.m.-1 p.m. at Kaiser Permanente Center for Total Health, 700 Second St. NE. Registration will open Monday, Oct. 7, 2019.
 
For more information or questions, please contact OSSE.HYDT@dc.gov.
Reminders
Special Education Points of Contact: Changes to Correction of Noncompliance in DC Corrective Action Tracking System Webinar
 
On Wednesday, Sept. 25 at 3 p.m., the IDEA Monitoring and Compliance team will host a webinar on how to navigate changes in DC Corrective Action Tracking System (DC CATS), the online system LEAs use to correct special education noncompliance. As discussed at the Start of School Summit this summer, changes are now in effect for recent monitoring reports issued after July 1, 2019. All special education points of contact are strongly encouraged to participate in this webinar. Register

For questions, please contact Megan Williams at Megan.Williams@dc.gov.

School Behavioral Health Community of Practice Initiative Launch
 
The DC Department of Behavioral Health and the Center for Health and Health Care in Schools are pleased to announce the School Behavioral Health Community of Practice (CoP) Initiative. The CoP is part of the District’s plan to expand comprehensive school behavioral health supports to benefit all public school children in DC. The launch meeting will provide an overview of the initiative and facilitate discussion among school and community-based organizations and members of the technical assistance team.
 
So that all critical stakeholder voices help to shape this initiative, schools are encouraged to identify at least one administrator, one school mental health provider, one parent and one student to participate in this meeting.

The launch will be held on Monday, Sept. 30, 2019, from 2:30-5 p.m. at The National Press Club, 529 14th St. NW. Register
 
For more information or questions, please contact DCCOP@crpcorp.com.

2020 State Title III Advisory Committee Recruitment
 
OSSE requests applications from candidates interested in serving on the 2020 State ESEA Title III Advisory Committee. Title III of the Elementary and Secondary Education Act of 1965 (ESEA) provides funding to ensure that English learners attain English proficiency and achieve at high academic levels and can meet the same challenging state academic standards that all children meet. In addition to providing consultation on the state plan, the State Title III Advisory Committee serves as an advisory body to support OSSE in carrying out its responsibilities under Title III of the ESEA for the District of Columbia.
 
To ensure that a range of stakeholders are represented, OSSE seeks applications from:
  • School and LEA administrators
  • Educators from institutions of higher education
  • Other members of community organizations 
For more information and to submit an application, please visit OSSE's website. Applications are due Wednesday, Oct. 2, 2019.

For questions, please contact Jennifer Norton at Jennifer.Norton@dc.gov.

Fall 2019 Grant Management Training Series
 
OSSE is excited to announce its Grant Management Training series for fall 2019. The session topics that will be discussed during the training were determined by the feedback we received from LEA leadership and staff on areas that would assist in planning and implementing grants more effectively and maximizing the use of funds.
 
All LEA staff are welcome to attend and individuals who oversee grants are strongly encouraged to attend. All trainings will be held at OSSE, 1050 First St. NE, First Floor, Eleanor Holmes Norton Conference Room.
  • Implementing the Uniform Grants Guidance (UGG) includes topics such as procurement, cost principles and record-keeping, held on Wednesday, Oct. 9, 2019, 9 a.m.-12 p.m. [Register]
  • The Effective Grant Manager includes best practices on applications, amendments, and reimbursements; and preparing for audits and monitoring, held on Wednesday, Oct. 30, 2019, 1-4 p.m. [Register]
  • IDEA Schoolwide Consolidation includes best practices on how to include IDEA funds in an LEA’s school wide program, held on Tuesday, Nov. 19, 2019, 9:30-11 a.m. [Register]
  • Effectively Planning Grant Expenditures includes use of federal and local funds and supplement not supplant, held on Wednesday, Dec. 11, 2019, 1-3:30 p.m. [Register]
For more information or questions, please contact Renu Oliver at Renu.Oliver@dc.gov.
Fall Learn24 Conference
 
Join Learn24 on Friday, Oct. 11, 2019, from 9 a.m.-3 p.m. for a day of learning and reflecting that will feature keynote speaker Michael Lamb, executive director of Turnaround for Children DC. This conference will provide practical information and resources that youth development professionals can use to enhance the daily interactions between youth and adults.
 
Conference objectives include:
  1. Learn - An opportunity to learn about best practices that can be integrated into out-of-school time programming
  2. Network - Network with others in the field and strengthen relationships across programs
  3. Equip - Provide valuable tools, resources and experiences that equip out-of-school time providers with essential information that will help improve daily interactions with youth in an out-of-school time setting.
Register early as space is limited!
 
For more information or questions, please contact Alex Brown at Alex.Brown@dc.gov.

Career and Technical Education State Determined Performance Level Open for Public Comment

OSSE must submit a State Career and Technical Education (CTE) Plan to the US Department of Education that outlines the District’s CTE strategy, and includes the levels of performance on required core indicators for secondary and postsecondary programs receiving Carl D. Perkins funds as developed by OSSE in coordination with a diverse group of stakeholders.
 
The proposed levels of performance on the required core indicators for secondary and postsecondary programs receiving Carl D. Perkins funds are available on the OSSE website.
 
To ensure an opportunity for the public to provide input prior to submission, the proposed State Determined Performance Levels will be posted on OSSE’s website for 60 calendar days and open for written public comment within the same period. The public comment period on the District of Columbia’s CTE State Determined Performance Levels will close on Wednesday, Oct. 23, 2019.
 
Specifically, OSSE is soliciting comments regarding the following:
  • How the levels of performance meet the requirements of the law;
  • Support the improvement of performance of all CTE concentrators, including subgroups of students and special populations; and
  • Support the needs of the local education and business community.
All persons desiring to comment on the proposed State Determined Performance Levels should submit comments in writing not later than Wednesday, Oct. 23, 2019 to: OSSEcomments.Proposedregulations@dc.gov.
 
For more information or questions regarding the proposed State Determined Performance Levels or the public comment period, please contact Richard Kincaid, state director of Career and Technical Education, at Richard.Kincaid@dc.gov or (202) 442-4008.

2019-20 School Year Faculty and Staff Data Collection Timeline and Training Opportunities

Each year, every District of Columbia LEA must complete the Faculty and Staff Data Collection. LEAs must report faculty and staff roster information, including the role and FTE percentage, for all instructional, administrative, and support staff in LEAs and schools filled by direct hire or by contracting. This school year’s data collection consolidates several faculty and staff data collections into a single collection which will satisfy a number of federal, local, and Staffing Data Collaborative reporting requirements. The roster data due date is Friday, Oct. 25, 2019. Please visit OSSE's website for additional details, including the 2019-20 school year timeline, blank roster template and technical guide.
 
The Data Collection training will be held via online webinar on Tuesday, Oct. 8, 2019, 9-10:30 a.m. [Register] and repeated on Thursday, Oct. 17, 2019, 1-2:30 p.m. [Register]
 
Office hours will be held in-person on Thursday, Oct. 24, 2019, 12-4 p.m. at OSSE, Fifth Floor, Nannie Helen Burroughs (Room 523). [Register] Virtual office hours will be held via online webinar on Thursday, Oct. 24, 2019, 1-4 p.m. [Register]

For questions about the Faculty and Staff Collection, or the accompanying trainings and office hours, please contact Laura Montas-Brown at Laura.Montas@dc.gov.

Attend OSSE’s Next Generation Assessment 2019-20 School Year Kickoff Meeting

Please join OSSE’s Office of Assessment on Wednesday, Oct. 9, 2-4 p.m. as we host our first Next Generation Assessment (NGA) stakeholder meeting of the 2019-20 school year. We hope to see each LEA represented at the event, especially our newer LEAs and those that have not previously attended.
 
The October NGA meeting will kick off the assessment planning cycle for the 2019-20 school year. Participants will receive an overview of administrative expectations and assessment policies, as well as resources and updates to share with LEA leaders and school staff. Topics will include participation policy updates, testing platform improvements, assessment schedules, administration procedures, and timelines for required submissions.
 
Once a representative from your LEA has been selected, please ask them to register. Additional representatives from your LEA are also welcome to attend.
 
OSSE’s Office of Assessment will host NGA meetings on a bi-monthly basis for the 2019-20 school year. Office hours, trainings, and other events will occur during the off months, and details of all events and meetings will be provided in advance through the NGA Bulletin. To receive the NGA Bulletin, register in eSchoolPLUS as an LEA Assessment Manager, MSAA Coordinator, ACCESS for ELLs Coordinator, and/or Assessment POC.

For questions about the October NGA meeting, please contact Cassie Lynott at Cassie.Lynott@dc.gov or (202) 535-2651.

Newly Released Youth Risk Behavior Survey Fact Sheet: Sexual Health among DC and US High School Population

OSSE’s Division of Health and Wellness has published a new fact sheet on local and national sexual health trends among high school youth. The fact sheet includes DC high school students’ sexual health data and community resources related to sexual and reproductive health. DC families, educators, school administrators, and health stakeholders are encouraged to be aware of the data presented on the fact sheet and spread awareness about the importance of sexual health promotion and HIV and STD prevention, particularly among LGB students who engage in sexual contact. The sexual health fact sheet also includes practical resources for schools, families, and youth to support positive sexual and reproductive health.

Schools and LEAs with questions about the fact sheet or other ways to support student sexual health should contact OSSE.SchoolHealth@dc.gov.

K-6 School Leaders: Help Reduce Chronic Absenteeism through the Whirlpool Care CountsTM Program

The Care CountsTM laundry program by Whirlpool presents an opportunity for schools to combat chronic absenteeism through one small but simple solution to a piece of the absenteeism problem: access to clean clothes. Does your school serve students in grades K-6? Nominate your school. It takes about 10 minutes to complete an application for a discounted combination washer/dryer. Once you submit the form, Whirlpool will follow up directly about the status of your application.

For more information or questions, please contact OSSE.SchoolHealth@dc.gov.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)
Subscribe Today! New Teaching and Learning Professional Development Newsletter for Educators
 
Subscribe to OSSE's Teaching and Learning PD Bulletin and provide your first name, last name, and school email address. To connect with a member of the Teaching and Learning team about professional development opportunities, please view their contact information. To view a full calendar of all upcoming training opportunities, please visit osse.dc.gov/events.

  Upcoming Teaching and Learning Professional Development Trainings
Peer Court Program as an Alternative to Suspension: Showcase for Interested Schools  (reminder)

Restorative practices in schools are a critical component of school culture and climate. This past spring and summer, schools across the District worked closely with YouthJustice, Inc. and OSSE in the Peer Court Learning Group program to create Peer Court programs based in restorative practices for their respective schools. The Peer Court program can be used as an alternative to suspension.
 
On Monday, Sept. 30, participating schools will gather at the Peer Court Learning Group Culture Conference to showcase their unique peer court designs, view a mock trial and engage with one another around operating restorative practice-based peer courts. This showcase is open to school leaders and staff across all DC schools who are interested in learning more about this program, and may be of particular interest to educators, counselors, deans, social workers, and behavior support staff serving grades 6-12. There will be opportunities to interact with the Peer Court schools and ask questions regarding their experiences and work.
 
This convening will take place on Monday, Sept. 30, 2019, 8:30 a.m.-1 p.m. at One Judiciary Square, 441 Fourth St. NW, Old Council Chambers. Register
 
For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.
Dates to Remember
September October
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
Subscribe to LEA Look Forward

To subscribe to OSSE's LEA Look Forward, please contact OSSE Communications at OSSE.Communications@dc.gov and provide your first name, last name, and email address.






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DC Office of the State Superintendent of Education · 1050 First St. NE · Third Floor · Washington, DC 20002 · USA