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Sept. 26-Oct. 2, 2018
In this issue...

New Reminders Professional Development Opportunities Dates to Remember
New
Updated Policies from OSSE’s Office of Enrollment and Residency

This year, OSSE’s Office of Enrollment and Residency (OER) reviewed and updated key policies relating to tuition payment, student exclusion, record retention, and monitoring. These updates are consolidated and presented on OSSE's website: “Policy Updates from the Office of Enrollment and Residency.”

Please note that despite the time of year, these updates are not directly related to the enrollment audit, nor do they substantively change current policies - they are simply intended to provide additional specificity and clarity beyond what is currently in regulation.

For questions, please contact OSSE.Residency@dc.gov.

The Fifth Annual DC Parent and Family Engagement Summit

OSSE is pleased to announce the fifth Annual DC Parent and Family Engagement Summit will be held on Saturday, Sept. 29, 2018, from 10 a.m.-3 p.m. at the Walter E. Washington Convention Center.
 
Information provided at the summit will engage, inform, and empower parents and families to effectively support the highest level of quality education for all the children in the District of Columbia. 

Please encourage parents and family members to join OSSE for this event.

Register

For more information or questions, please contact Valrie Brown at Valrie.Brown@dc.gov or at (202) 299-2093.

DC Science Assessment Content Review Opportunities

OSSE seeks content reviewers for the DC Science Assessment. Reviewers contribute their expertise as District educators at various stages in the assessment development process, such as reviewing new test questions and making recommendations regarding their content accuracy and alignment to content standards. Content reviewers are invited to participate in specific meetings on an as-needed basis, allowing them the flexibility to commit to attend meetings that fit their busy school/work/life schedules.
 
Upcoming opportunities:
  • DC Science Item Content Review (Tentative: Oct. 29-31, 2018)
  • Performance Level Descriptor Review (Tentative: January 2019)
  • Rangefinding (Tentative: June 2019)
  • Standard Setting (Tentative: September/October 2019)
Who can participate?
K–12 teachers with the following qualifications:
  • Three or more years of general teaching experience in grades kindergarten through 12 in science
  • Knowledge and experience with the Next Generation Science Standards (NGSS)
LEA administrators, content/program specialists, or university educators with the following qualifications:
  • Three or more years of experience as an LEA administrator, content/program specialist, or university instructor in the area of science
  • Knowledge and experience with NGSS
The first panel will focus on the content review of science assessment items aligned to content in grades 3-5, 6-8, and high school biology. OSSE anticipates the review will be conducted in person at a conference center in Washington, DC from Oct. 29-31, 2018. The date is subject to change.
 
Individuals who are on vacation, retired, or otherwise not in session may qualify for a daily stipend. If the educator’s school is in session, their LEA may request reimbursement to cover the cost of a substitute.
 
Educators who are interested in participating in the DC Science Item Content Review should complete this online form no later than Friday, Oct. 5, 2018. Pearson will correspond with applicants directly if selected for participation.
 
For questions questions, please contact Daniel Alcazar-Roman, science assessment specialist, at (202) 741-5991 or Daniel.Alcazar-Roman@dc.gov.

DC Science Bias and Sensitivity Review Opportunity

OSSE currently seeks general education teachers, teachers of English learner, special education teachers, specialists and administrators to participate in a DC Science Assessment Accessibility, Bias and Sensitivity Review. This will be a review of assessment items that have been developed for tests that will be administered in grade 5, grade 8, and high school biology.
 
The purpose of a bias and sensitivity review is to help ensure that the DC Science Assessments are fair for all groups of test takers, despite differences in characteristics including, but not limited to, disability status, ethnic group, gender, regional background, native language, race, religion, sexual orientation, and socioeconomic status.
 
Who can participate?
K–12 teachers with the following qualifications:
  • Three or more years of general teaching experience in grades kindergarten through 12
  • Experience teaching diverse student populations
LEA administrators, content/program specialists, or university educators with the following qualifications:
  • Three or more years of experience as an LEA administrator, content/program specialist, or university instructor in the area of science
  • Experience supporting teachers with diverse student populations
OSSE anticipates the review will be conducted in person at a conference center in Washington, DC on Nov. 1-2, 2018. The date is subject to change.
 
Individuals who are on vacation, retired, or otherwise not in session may qualify for a daily stipend. If the educator’s school is in session, their LEA may request reimbursement to cover the cost of a substitute.
 
Educators who are interested in participating should complete this online form no later than Friday, Oct. 5, 2018. Pearson will correspond with applicants directly if selected for participation.
 
For questions, please contact Daniel Alcazar-Roman, science assessment specialist, at (202) 741-5991 or Daniel.Alcazar-Roman@dc.gov.

Resolving Data Errors – Upcoming Demographic Conflicts Management Application Training

The Division of Data, Assessment and Research (DAR) will host two trainings on how to resolve demographic data errors in the State Longitudinal Education Data system (SLED).   

This application will help LEAs understand and navigate the Demographic Conflicts Management Application to support a streamlined and successful enrollment audit.

Trainings will be offered on the following dates:
  • Thursday, Oct. 11 at 1-2 p.m. (in-person)
  • Friday, Oct. 12 at 10-11 a.m. (online)
  • Monday, Oct.15 at 10-11 a.m. (online)
The same material will be covered at each of these sessions. Register

Pre-requisites
Attendees should have the following completed, prior to attending the trainings.
To obtain SLED credentials, view the schedule of upcoming SLED trainings. For assistance with entering information into eSchoolPLUS; guidance is provided on OSSE's website. For more information or questions, please email your LEA DAR Liaison.
Exit Management Trainings

The Division of Data, Assessment and Research (DAR) will host three trainings on the Exit Management Application located in the State Longitudinal Education Data system (SLED). This application will help LEAs understand and navigate the Exit management Application to support a streamlined and successful audit.

Trainings will be offered on the following dates:
  • Tuesday, Oct. 16, from 12:30-2 p.m. (in-person)
  • Tuesday, Oct. 30, from 10-11:30 a.m. (online)
  • Thursday, Nov. 8, from 10-11:30 a.m. (online)
The same material will be covered at each of these sessions. Register

Pre-requisites
Attendees should have the following completed, prior to attending the trainings.
To obtain SLED credentials, view the schedule of upcoming SLED trainings. Guidance is provided on OSSE's website for those who need assistance with entering information into eSchoolPLUS. For more information or questions, please email your LEA DAR Liaison.
Celebrate Growing Healthy Schools Month in October

Growing Healthy Schools Month celebrates the health of students in public schools throughout the District. During this annual celebration throughout the month of October, public schools are encouraged to coordinate activities aimed at engaging students with topics concerning nutrition, the environment, and being active. We encourage schools to leverage Growing Healthy Schools Month to institutionalize healthy school initiatives throughout the school year. Schools may register for Growing Healthy Schools Month. Once registered, schools will receive support with implementing activities and be eligible to apply for the Growing Healthy Schools Month Contests. The deadline for these contests is Wednesday, Oct. 31, 2018 by 3 p.m.

For more information or questions, please contact Elysia DiCamillo, at Elysia.DiCamillo@dc.gov.

Updated IDEA Part B Notice of Procedural Safeguards

Federal and state laws and regulations outline the procedural safeguards that are designed to ensure that children with disabilities with an individualized education program (IEP) receive a free appropriate public education (FAPE). The procedural safeguards notice advises parents and families of specific rights available through the Individuals with Disabilities Education Act (IDEA) and District of Columbia laws regarding special education. LEAs must provide the procedural safeguards notice to parents of students with disabilities at least annually, and also upon initial referral or parental request for evaluation, upon the first filing of a due process complaint during a school year, and upon request by the parent (5-E §DCMR 3020.1(a)). In light of changes in the initial evaluation timeline, OSSE has released an updated IDEA Part B notice of procedural safeguards. LEAs should provide parents with the updated document, which is available in the Special Education Data System (SEDS) and on OSSE’s website in English, Spanish, French, Amharic, Chinese, Korean, and Vietnamese.

For questions about the procedural safeguards notice, please contact OSSE.DSEpolicy@dc.gov.
Reminders
Webinar: Electronic Cigarettes & Youth Initiation

Electronic cigarette popularity has surged across the District of Columbia and has become the most commonly used form of tobacco among youth in the United States. Although this electronic cigarette trend is marketed toward kids, the dangers of electronic cigarettes aren’t well publicized. Youth are mistakenly sold on the idea that electronic cigarettes are “safer” than cigarettes, when in actuality electronic cigarettes can lead to cigarette smoking.

Join the District of Columbia Department of Health Tobacco Control Program and guest speakers from the Truth Initiative, Dr. Lauren Czaplicki and Sibohan Perks, on a webinar addressing electronic cigarettes and the youth consumption of them. At the conclusion of this webinar participants will learn:
  • How to identify electronic cigarettes
  • Health risks associated with electronic cigarettes
  • Advertising tactics marketed to youth
  • District youth prevalence rates
  • Educational resources to instruct youth
This webinar will take place on Thursday, Sept. 27, 2018, 2-3 p.m. Register

Who should attend: health teachers, health educators, physical education teachers, school health nurses, substance abuse counselors and organizations that engage youth

For more information about the webinar, please email Tobaccocontrol@dc.gov.

2018-19 School Year Metric Calculation Confirmation 

In December 2018, OSSE will release the DC School Report Card and STAR Framework. Prior to this release, OSSE will offer LEAs the opportunity to review the calculated value for each metric that will be represented on the upcoming School Report Card and STAR Framework through a process called Metric Calculation Confirmation.

The head of school is required to certify the data. In order to efficiently certify these data, OSSE is offering dedicated support to LEAs in two phases. At the beginning of each phase, OSSE will share data with LEAs to review and certify. Please note that Phase I is closing Friday, Sept. 28.

The phases are:
  • Phase I: Monday, Sept. 10-Friday, Sept. 28, 2018
    • Data must be certified by 5 p.m. on Friday, Sept. 28.
  • Phase II: Monday, Oct. 15-Thursday, Nov. 1, 2018
    • Any questions about the calculations must be submitted to the OST no later than Thursday, Oct. 25, 2018.
Please note that for data identified in the School/LEA Information Management System (SLIMS), charter LEAs must submit the change to PCSB for submission to OSSE. DCPS will submit changes directly to OSSE. 

For more information or questions, please contact Stephanie Davis at Stephanie.Davis3@dc.gov.

OSSE Releases Non-Regulatory Guidance Credit Recovery
 
OSSE recognizes that credit recovery is an important tool that can help students stay on track for graduation and that it should be used in a manner that truly supports student learning and does not compromise academic standards. Over the past several months, OSSE worked with the State Board of Education (SBOE) and other stakeholders to propose emergency and proposed regulations governing credit recovery across DC. While the SBOE rejected OSSE’s proposed regulations in July 2018, OSSE continues believe that guardrails on the use of credit recovery are critical and is issuing non-regulatory guidance to LEAs on the use of credit recovery for the 2018-19 school year.

OSSE strongly encourages LEAs to review this guidance and incorporate it into policies and practices as soon as possible. We look forward to continuing to work with LEAs, SBOE and other stakeholders in the future to ensure the appropriate policy framework for credit recovery.

For more information or questions, please contact Justin Tooley, special assistant for legislation and policy, at Justin.Tooley@dc.gov.

Faculty and Staff Data Collection Webinar and Drop-in Office Hours

The US Department of Education requires the annual collection of faculty and staff data. In an effort to better streamline data collection activities, OSSE will consolidate several faculty and staff data collections into a one-time data collection this school year that will satisfy a number of federal and local reporting requirements. OSSE is offering two opportunities to support data and human resource managers with the faculty and staff data collection in the form of a webinar and office hours. OSSE strongly encourages at least one data manager and human resource staff member from each LEA to participate.

Webinar on Faculty and Staff Data Collection: The overall goal of the webinar is for participants to learn the staff data requirements for the 2018-19 school year, how to use the Faculty and Staff Data Guidance, and data submission deadlines. The webinar was held on Wednesday, Sept. 26, 2018, 10 a.m.-12 p.m.

Faculty and Staff Data Collection In-Person Office Hours: The purpose of the office hours is for participants to receive in-person support from OSSE staff for their data submission. Office hours will take place on Thursday, Oct. 11, 2018. 9 a.m.-3 p.m. at OSSE, 1050 First St. NE, Room 523. No registration is required. Participants can drop in at any time during these hours.

For questions, please contact Laura Montas at Laura.Montas@dc.gov.

2019 Leadership Institute in Secondary Special Education Application Now Open

OSSE and American University invite applications to the 2019 Leadership Institute in Secondary Special Education, formerly the Secondary Special Education Master Teacher Cadre. The program runs from December 2018 to June 2019 and aims to support innovative, highly effective teachers who work with secondary special education populations to use evidence-based practices to integrate the Common Core State Standards and individualized education program (IEP) goals within the curriculum for secondary students with disabilities.

More specifically, this select group of DC teacher leaders will:
  1. Conduct an analysis of student data to determine the areas of greatest need among students with disabilities in his/her school;
  2. Develop a plan (including instructional strategies, assessments, and an evaluation) to instruct colleagues regarding the implementation of the chosen evidence-based practice;
  3. Present the plan for professional development (PD) at an American University-sponsored institute; and
  4. Evaluate the quality of the content of the PD plan, prepare to implement it in the fall of 2019, and gain the skills to evaluate its intended outcomes.
Sessions for the Leadership Institute in Secondary Special Education program are on Saturdays and will take place on the American University campus in Northwest DC. Participants who complete the program will receive a stipend of $2,000 and are eligible for up to 30 OSSE Professional Learning Units (PLUs).

Ideal candidates are general and special educators serving grades 7-12, who support students with disabilities. Interested educators should complete this online application no later than Friday, Oct. 19, 2018, at 5 p.m. Applicants will be notified of their selection by Friday, Nov. 9, 2018. All selected participants must have the support and recommendation of their administrator.

For questions, please contact Angela Awonaike at Angela.Awonaike@dc.gov.

2019 OSSE Scholars Application is Now Open

The 2019 OSSE Scholars application opened on Monday, Sept. 17. The application closes on Wednesday, Oct. 31, 2018 and interviews with eligible applicants will be scheduled, in collaboration with individual high school counselors, for the two weeks of Nov. 5-16, 2018. Students will be notified of their acceptance decision by Nov. 22.

As schools are assisting eligible students with their applications, please encourage them to be mindful of the following helpful tips:
  • There are two parts to the application. Students must first register by completing a brief registration form. Once submitted, they will receive a follow-up invitation via email within 24 hours asking them to create a username and password and complete the OSSE Scholars application.
  • Applicants should upload all requested documentation at the time of submission. Due to previous challenges with school-based staff in individual schools/LEAs being able to access Box to securely upload student data, this step is especially important during this application cycle.
  • A helpful FAQ Document has been uploaded to the OSSE Scholars webpage. Counselors and advisors are encouraged to review this document and share with eligible applicants.
The 2019 OSSE Scholars application is available here. Please encourage qualifies students to complete by Wednesday, Oct. 31, 2018.

For questions about OSSE Scholars, please contact Janel Young at Janel.Young@dc.gov.

Practice Public Speaking at the Frederick Douglass National Historic Site Annual Oratorical Contest

Every year in December, students in grades 1-12 participate in the Frederick Douglass National Historic Site's Annual Oratorical Contest. These young people learn a portion of a Douglass speech and recite it to a panel of judges on the auditorium stage. Many students choose speeches that mean something to them personally and connect with the work of Frederick Douglass. This activity could support curriculum goals for elementary, middle, and high school as well as provide a valuable enrichment experience.

This year's Oratorical Contest will take place Friday, Nov. 16 - Saturday, Nov. 17, 2018.

To apply, download and review the application packet, fill out the application form, and submit to FrederickDouglassNPS@gmail.com. Applications are due on Friday, Nov. 2, 2018 by 4 p.m.

For questions, please contact FrederickDouglassNPS@gmail.com or (202) 426-5961.

Nominate an Outstanding CTE Student for the US Presidential Scholars Program

The US Presidential Scholars Program was established by President Lyndon Johnson in 1964 and since that time, the program has honored more than 7,500 outstanding high school seniors. Beginning in 2016, outstanding students who demonstrate excellence in career and technical education (CTE) were included for recognition. The Presidential Scholars Commission will select up to 161 US Presidential Scholars this year. All scholars are honored for their accomplishments during the National Recognition Program, held in June in Washington, DC. US Presidential Scholars are guests of the commission during the National Recognition Program. The scholars are awarded the US Presidential Scholars medallion at a ceremony sponsored by the White House to commemorate their achievement.

Nominations are now being sought by OSSE's Office of Career and Technical Education for the 2019 US Presidential Scholars in Career and Technical Education recognition program “on the basis of outstanding scholarship and demonstrated ability and accomplishment in career and technical education fields.” Specific nomination criteria and directions for submitting nominations can be found on OSSE's website.

For more information or questions, please contact Richard Kincaid at Richard.Kincaid@dc.gov or (202) 442-4008.
Professional Development Opportunities
(Unless stated otherwise, all trainings are held at OSSE, 1050 First St. NE)

Restorative Justice October Community of Practice

During the 2018-19 school year, OSSE will partner with Restorative DC, a project of SchoolTalk Inc., to convene a monthly Community of Practice (CoP). The October CoP will focus on meeting the social, cultural, and linguistic needs of our schools, and will be held on Tuesday, Oct. 16, 2018, 9-11:30 a.m. at The Next Step Public Charter School, 3047 15th St. NW. In this CoP session, we open up a sharing space to deepen our awareness of the diversity of experiences and identities in our school and neighborhood communities. We will explore how to be more inclusive in our work and call forth the potential growth that comes with honoring and connecting across our differences.

The CoP is held on the second Tuesday of each month, from 9-11:30 a.m., and is open to LEAs that are currently implementing Restorative Practices or are interested in learning more about it. Participants will have opportunities to engage with other educators for peer support and professional development, while experiencing how circles can be used to build community and resolve issues collectively. Regular attendance by at least one representative from each LEA is encouraged. The location rotates each month to a different school campus or library. Please view all dates, topics, locations, and registration links on OSSE’s Restorative Justice resource page.

For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov.


Professional Development and Coaching Support for School Teams  (reminder)

OSSE is pleased to partner with FourPoint Education Partners to offer training and coaching support to school teams through three professional development series on the following topics:

  1. Mathematical Practice 2: Reasoning Abstractly and Quantitatively and Mathematical Practice 3: Construct Viable Arguments and Critique the Reasoning of Others
  2. Informative and Explanatory Writing
  3. Improvement Science

Each professional development offering will consist of two, three-hour face-to-face training sessions at OSSE followed by individualized coaching support at the participants’ school site to address the unique needs of their school. School teams are expected to participate in both training sessions and the coaching experience, as well as assess impact data on the implementation of training content.

School teams from public and public charter schools in DC are encouraged to participate. Each team should be led by the principal and two to four additional staff members. Participants will be eligible to receive six professional learning units (PLUs) for participation in the training sessions, and additional PLUs for the coaching. Coaching will occur one to two days per month, from October 2018 through March 2019. Please see the table below for more details on all three opportunities.

To apply, one representative from each school team should complete the online registration form (available when registering, see below) by Friday, Sept. 28, 2018, 5 p.m. to be considered for these opportunities, as space is limited. OSSE will notify all applicants of their acceptance decision by Wednesday, Oct. 3, 2018.

Achieving Greater Results: The Construction and Critique of Viable Arguments: Mathematical Practice 2 and 3

  • Audience: Grades K-5 school teams led by the principal and two to four additional participants to include: general education teacher(s), the mathematics instructional coach, teachers of students with disabilities or English learners.
  • Date: Friday, Oct. 12, 2018 (Session I) 8:30-11:30 a.m. or 12:30-3:30 p.m. | Tuesday, Jan. 8, 2019 (Session II) 8:30-11:30 a.m. or 12:30-3:30 p.m. Register
  • Coaching will occur one to two days per month, October through March.

If You Teach Them, They Will Write … Right? How to support students in writing across content areas using informational text.

  • Audience: Grades 6-12 school teams led by the principal and two to four additional participants to include: assistant principal of curriculum, math, science and social studies teachers (or other technical courses), instructional coaches, teachers of students with a disability or English learners.
  • Date: Wednesday, Oct. 10, 2018 (Session I) 8:30-11:30 a.m. or 12:30-3:30 p.m. | Wednesday, Jan. 9, 2019 (Session II) 8:30-11:30 a.m. or 12:30-3:30 p.m. Register
  • Coaching will occur one to two days per month, October through March.
Improvement Science: How to Address Chronic Absenteeism and Impact Graduation Rates
  • Audience: Grades 6-12 school teams led by the principal and two to four additional participants to include: assistant principal, dean of students, general education teacher(s), teacher of students with disabilities, English language students, or attendance counselor.
  • Date: Tuesday, Oct. 9, 2018 (Session I) 8:30-11:30 a.m. or 12:30-3:30 p.m. | Wednesday, Dec. 5, 2018 (Session II) 8:30-11:30 a.m. or 12:30-3:30 p.m. Register
  • Coaching will occur one to two days per month, October through March.

For questions, please contact Dr. Tiphanie Scroggins at Tiphanie.Scroggins@dc.gov.


2018-19 School Year Required Professional Development Schedule for SHSP Health Suite Staff  (reminder)

The DC Health School Health Services Program (SHSP) is committed to improving the health of students in the classroom and beyond. As part of this commitment, DC Health has the responsibility of ensuring school health suite staff maintain their skills and competencies through professional development. During the 2018-19 school year, health suite staff must attend planned professional development sessions on the below dates:

  • Tuesday, Nov. 6, 2018
  • Tuesday, Jan. 22, 2019
  • Friday, March 8, 2019
  • Thursday, April 4, 2019
  • 2019 Summer Nurse Learning Institute, TBD 2019

During this time, telephone coverage will be provided to school health suites. A nurse will be available by phone to provide advice on the course of action to be taken in the event of an illness or injury. Before the planned professional development day, your school nurse manager will provide you with specific information regarding your telephone coverage. In preparation for the above dates, DC Health asks that you work to ensure that an appropriate number of Administration of Medication (AOM)-trained school staff are available in the school building. If you have any questions regarding the above dates, please contact your school nurse manager.

For more information on the School Health Services Program, please visit the DC Health website. For more information on school health supports and resources from OSSE’s Division of Health and Wellness, please contact OSSE.Hydt@dc.gov.

Dates to Remember
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.
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