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                                                             May 15-21, 2020


Important Announcements
  • Coronavirus (COVID-19) Updates in the District
Professional Development, Leadership Opportunities & Events
  • Stay Informed of OSSE Professional Development Opportunities for Educators
  • DC Public Charter School Board Distance Learning Webinars
  • Faculty and Staff Data Collection: New Documents and Policy Webinar Training
Grants and Funding
  • Adult and Family Education Consolidated Competitive Grant  (reminder)
  • Nita M. Lowey 21st Century Community Learning Centers Grant Competition  (reminder)
 
Coronavirus (COVID-19) Updates in the District

Preliminary Allocations Released for Coronavirus Aid, Relief, and Economic Security Elementary and Secondary School Emergency Relief Fund: This week, OSSE released memos to LEA heads of school and grant/finance points of contact with preliminary allocations for the Coronavirus Aid, Relief, and Economic Security (CARES) Elementary and Secondary School Emergency Relief Fund (ESSER). OSSE applied to the US Department of Education for these funds and was approved for a total award of $42,006,354. Of this total, OSSE is federally required to grant 90 percent to LEAs based on the 2019-20 Title I, Part A (Title I-A) formula.  

 

Although ESSER funds are distributed to LEAs based on Title I-A allocations, they are not Title I-A funds. ESSER is its own, separate, flexible program to provide LEAs with emergency relief funds to address the impact of COVID-19. The allowable uses of funding are broad and include activities allowable under the following federal programs: Elementary and Secondary Education Act (ESEA), Individuals with Disabilities Act (IDEA), McKinney Vento Homeless Education Act, Carl D. Perkins Act, Adult Education and Family Literacy Act (AEFLA), as well as additional costs prompted by COVID-19 (e.g., sanitation supplies).  

 

OSSE plans to make CARES-ESSER awards in July 2020. In the coming weeks, our team will provide additional information on the formula grant application process in the Enterprise Grants Management System (EGMS). If you have reported to OSSE that you are a new or expanding charter school, this has been considered in preliminary allocations and will be updated in final allocations later this summer.

 

The period of availability for CARES-ESSER funds is March 13, 2020 through Sept. 30, 2022. This means LEAs will be able to request reimbursement for allowable costs incurred back to the date the president declared a national emergency, March 13, 2020. Additional information and preliminary allocations are provided in individual memos sent to LEAs. 

 

OSSE recognizes that the current situation is impacting all public schools, including those that did not receive Title I-A funds and is continuing to review options to meet those needs. 

 

For questions on the CARES-ESSR grant program, please contact OSSE.Cares@dc.gov.

Updated LEA Meal Provision Guidance: Please find Policy Updates and Questions and Answers related to COVID-19: LEA Meal Provision guidance updated May 12, 2020. This policy supersedes the OSSE policy on this topic released on March 24, 2020 and the Questions and Answers document released on April 20, 2020. A summary of major updates in the Q&A include:
  • Approvals to waive meal pattern requirements through May 31, 2020
  • Requirements to provide meal modifications for students with disabilities
  • Allows food service management contracts to extend through June 30, 2021
  • Allows sponsors to continue operating under current unanticipated closure requirements through June 30, 220
For questions, please contact OSSE’s nutrition programs team.

Nationwide Waiver of Local School Wellness Policy Triennial Assessments in the National School Lunch and School Breakfast Programs: The US Department of Agriculture (USDA) Food and Nutrition Service is establishing a nationwide waiver to support LEAs unable to complete a local wellness policy (LWP) triennial assessment by Tuesday, June 30, 2020 as a result of closures due to coronavirus (COVID-19). OSSE recognizes the impact COVID-19 school closures have had on District LEAs’ ability to complete a LWP triennial assessment and has elected to use this waiver.  
  • LEAs that are required to complete a LWP triennial assessment by Tuesday, June 30, 2020 may elect to receive a one-year waiver with a new deadline of Wednesday, June 30, 2021.
  • LEAs wishing to accept a new deadline must inform OSSE on or before Tuesday, June 30, 2020 by emailing OSSE.SchoolHealth@dc.gov citing “LWP waiver extension” in the subject line. OSSE will acknowledge receipt of the message.
  • OSSE must receive notice from LEAs wishing to utilize the one-year waiver by Tuesday, June 30, 2020.
LEAs are not required to utilize the one-year waiver and may choose to complete their local wellness policy triennial assessment by Tuesday, June 30, 2020. Completed triennial assessments and updates to LWPs may be sent to OSSE at OSSE.SchoolHealth@dc.gov. OSSE stands ready to provide support and assistance to LEAs regarding local wellness policies. OSSE plans to release a guide in the coming months to support the development of high-quality LWPs, including specific sections updated to reflect new considerations in light of coronavirus (COVID-19).

If you are not sure if your LEA local wellness policy triennial assessment is due or if you have questions, please email OSSE.SchoolHealth@dc.gov, citing “LWP waiver extension” in the subject line.

Pre-K Enhancement and Expansion Program (PKEEP) Closures Guidance: OSSE released updated guidance regarding closure policies and child outcome assessments for child care providers that participate in the Pre-K Enhancement and Expansion Program (PKEEP). If you have questions relating to this guidance please contact Eva Laguerre, interim assistant superintendent of Early Learning, at Eva.Laguerre@dc.gov.


New Webinar: Serving Students with Disabilities during Periods of Remote or Blended Learning: OSSE is pleased to announce a new webinar, Serving Students with Disabilities during Periods of Remote or Blended Learning. This webinar was created to provide school leaders, special education points of contact, and special education teachers with concrete resources they can reference as they work to mitigate regression and plan for recovery for all students, including and especially those receiving special education services. This session will take place on Wednesday, May 20, 2020, 1-3 p.m. Register

Please share this opportunity with your colleagues and administrators. For questions about these webinars, please contact Jennifer Carpenter at Jennifer.Carpenter@dc.gov.


2020 Graduate Together Celebration: Join a national effort to recognize and celebrate 2020 graduates this year on Saturday, May 16 at 8 p.m.! The Council of Chief State School Officers partnered with XQ Institute on Graduate Together: America Honors the High School Class of 2020, a one-hour primetime show paying tribute to graduates, their extraordinary teachers and their families. Former President Barack Obama is scheduled to deliver remarks. The show will air on ABC, CBS, FOX and NBC and will also be available through social media.

There will also be a national page on the Graduate Together website, with a list of all states and territories, including our very own Washington, DC. Be sure to check out DC's page for a special message from State Superintendent Hanseul Kang.


OSSE Guidance: For access to all COVID-19 related published guidance from OSSE, please visit OSSE's website.

For resources and information about the District of Columbia Government’s coronavirus (COVID-19) response and recovery efforts, please visit coronavirus.dc.gov.

 

Stay Informed of OSSE Professional Development Opportunities for Educators
OSSE's Division of Teaching and Learning provides a robust menu of professional development opportunities that are free to educators and staff in DC public and public charter schools.
Here are ways to stay informed of upcoming events and resources: 1) view the May 2020 Teaching and Learning PD Bulletin and subscribe today to receive the monthly newsletter and 2) register for trainings and see what’s coming up on the calendar by visiting OSSE's events calendar.

DC Public Charter School Board Distance Learning Webinars
The DC Public Charter School Board will host a series of webinars to support schools through this challenging time. To view a list of webinars, see DC PCSB’s calendar. Resources from previous webinars are also available. Upcoming webinars:
  • Friday, May 15, 2020, 1-2 p.m.
    • Managing Your Growing Inventory of Devices in the Midst of COVID-18
    • Audience: School leaders
    • Register
  • Friday, May 15, 2020, 2-3 p.m.
    • Strategies for Teachers: Helping Families Learn Math at Home
    • Audience: K-12 Math Educators
    • Email to Register
Faculty and Staff Data Collection: New Documents and Policy Webinar Training
Each year, every DC LEA must complete the Faculty and Staff Data Collection. LEAs must report vacant teaching positions as well as faculty and staff roster information, including the role and FTE percentage, for all instructional, administrative, and support staff in LEAs and schools filled by direct hire or by contracting. The data reported in this collection should represent the LEA’s faculty and staff roster and teaching vacancies as of the 2020-21 school year enrollment audit, Monday, Oct. 5, 2020.
 
As we discussed during the faculty and staff information session, for the 2020-21 Faculty and Staff Data Collection, OSSE will implement data quality checks with specific requirements for each field. In order to continue to support LEAs with this transition, OSSE has prepared resources found on OSSE's website.
 
OSSE will host the Faculty and Staff Data Collection policy webinar on Wednesday, June 3, 2020, from 1-2:30 p.m. The webinar will summarize all of the changes and updates to the 2020-21 school year collection to ensure your LEA has enough time to make the adequate changes to your internal data systems. Register

For policy questions regarding the faculty and staff collection, please contact Laura Montas-Brown at Laura.Montas@dc.gov or La' Shawndra Scroggins at LaShawndra.Scroggins@dc.gov. For data or application questions, please contact Stephanie Davis at Stephanie.Davis3@dc.gov.

Adult and Family Education Consolidated Competitive Grant  (reminder)
OSSE is pleased to announce the release of the Adult and Family Education (AFE) Consolidated Competitive Grant Request for Applications (RFA).
 
OSSE will award, on a competitive basis, Adult Education and Family Literacy Act (AEFLA) funding, Gateway to Careers funding and Workforce Investment Council (WIC) Career Pathways funding, in partnership with the District of Columbia Workforce Investment Council (WIC), to eligible providers of demonstrated effectiveness to offer Integrated Education & Training (IE&T) to District residents who are age 18 and older. To learn more about IE&T, prospective applicants are encouraged to review the IE&T: Program Design and Delivery in an Adult Career Pathway System webinar on OSSE's website.
 
Approximately $5.5 million will be awarded to eligible providers in response to the AFE Consolidated Competitive Grant RFA. OSSE expects to award multiyear funding to eight to 12 eligible providers of demonstrated effectiveness in the range of $250,000 to $500,000 per year, with a per customer amount of $5,000. Please review the RFA and accompanying documents and workbooks on OSSE's website. Eligible providers must submit their application in OSSE’s Enterprise Grants Management System (EGMS) by 3 p.m. on Thursday, May 21, 2020
 
For additional information, please email OSSE.AFETA@dc.gov.

Nita M. Lowey 21st Century Community Learning Centers Grant Competition  (reminder)
OSSE is now accepting applications for the Nita M. Lowey 21st Century Community Learning Centers (21st CCLC) grant competition. Applications must be submitted in OSSE’s Enterprise Grants Management System (EGMS) by 3 p.m. on Friday, June 12, 2020 in order to be eligible for review.

Eligible agencies include LEAs, community-based organizations, other public or private entities, or consortia of two or more of such agencies or organizations. Organizations that initially received awards in fiscal year 2019 (FY19) or FY20 and are scheduled to receive a 21st CCLC continuation grant award in FY21 are ineligible to apply at this time. Organizations that initially received awards in FY18 and may be applying for a no-cost extension are eligible to apply.

The total funding available for 21st CCLC awards is $8.55 million. The 21st CCLC grant award period will begin July 1, 2020. Successful applicants will be funded for two additional years (FY22 and FY23) subject to funding availability. Applicants will need to create an EGMS username and password to access the 21st CCLC application. The 21st CCLC Request for Applications and application submission guidance are available on OSSE’s webpage. For questions, please contact OSSE at 21stcclc.Info@dc.gov or (202) 442-3255.

 
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.


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