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                                                             Aug. 21-27, 2020


2020-21 Start of School Campaign
  • Enrollment Audit Process, Implications, and Deadlines: Makeup Course for LEA Enrollment Audit POCs  (reminder)
  • Start of School Checklists for LEA Leaders and LEA-Level Points of Contact Now Available  (reminder)
  • 2020-21 Start of School Training Series Resources Now Live  (reminder)
Important Announcements
  • Weekly OSSE School Reopening Health and Safety Calls
  • Pre-K 3 and Pre-K 4 English Learner Screening Q&A Session
  • IDEA Part B State Complaints Letter of Decision Proactive Disclosure Notification
  • Help Shape DC Education Policy – Join the Title I Committee of Practitioners  (reminder)
  • Continuous Education Resources for LEAs  (reminder)
  • Updated Resource: Health and Safety Reopening FAQs  (reminder)
  • Important Immunization Reminder and Requirements for In-Person Learning  (reminder)
  • DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended  (reminder)
Professional Development, Leadership Opportunities & Events
  • New Release! Fall 2020 PD Catalog
  • Youth Mental Health First Aid – Virtual Workshop  (reminder)
  • Technical Assistance Session: Incident Reporting Requirement for Nonpublic Schools  (reminder)
Grants & Funding
  • CARES-ESSER: FY21 Application Release and FY20 Application Deadline Approaching  (reminder)
  • SOAR and Recovery Funding Update  (reminder)
Important Dates & Deadlines to Remember

Enrollment Audit Process, Implications, and Deadlines: Makeup Course for LEA Enrollment Audit POCs
This session will serve as a refresher training on the enrollment audit and its application, purpose and timeline. The session will also include tips for how to prepare effectively for the 2020-21 school year audit, including updates related to COVID-19 guidance. This session is mandatory for all Enrollment Audit POCs who did not participate in the July 20 Start of School Enrollment Audit POC Training. The virtual training session will take place on Tuesday, Aug. 25, 2020, 1-2 p.m. Register

For questions, please contact Diamond Bynum at Diamond.Bynum@dc.gov.

Start of School Checklists for LEA Leaders and LEA-Level Points of Contact Now Available  (reminder)
To ensure that LEAs are fully prepared to welcome students for the 2020-21 school year, OSSE has created checklists that outline some of the most critical tasks for LEA leaders and their LEA-level points of contact (POCs) to complete.
 
These checklists, available on the 2020-21 Start of School Campaign website, reinforce the information available for each of this year’s priority areas by providing an easy-to-use reference for LEA leaders, data managers and the LEA-level POCs for English learners, faculty and staff data collection, No Shots, No School, special education, and transportation.
 
Additional information about the 2020-21 Start of School Campaign, including full details and resources for each priority area, registration for summer trainings, and a comprehensive list of dates and deadlines for getting start-of-school-ready should visit OSSE's website.

2020-21 Start of School Training Series Resources Now Live  (reminder)
To support the development opportunities being offered this summer, OSSE has released a new section of the Start of School website devoted to the 2020-21 Start of School training series. Organized by priority area, this central hub provides LEA POCs with a one-stop shop for accessing the dates and objectives of each training opportunity, registration links, presentation materials, and webinar recordings.
 
Planned to make certain that each LEA has a team of skilled POCs who can leverage student-level data from multiple systems to meet state and federal requirements and effectively serve students on the first day of school, the training series includes orientation sessions for:
  • LEA Data Managers,
  • English Learner Coordinators,
  • Enrollment Audit POCs,
  • Special Education POCs, and
  • Transportation POCs.
As a reminder, if your LEA has hired any staff within the last two years in one or more of the aforementioned roles, those staff members are strongly encouraged to view the recording of the “New LEA POC Orientation Training” associated with their role(s). In addition, OSSE has facilitated regular touchpoints throughout the summer for all start-of-school LEA roles, and additional deep-dive training topics for specific roles pertaining to serving special populations.
 
For questions regarding these trainings, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov.
 
 
Weekly OSSE School Reopening Health and Safety Calls
OSSE, in partnership with DC Health, PCSB, DCPS and the Office of the Deputy Mayor for Education is hosting a series of technical assistance calls for LEAs and school leaders on the implementation of health and safety guidance during the reopening period.

These weekly Monday calls will take place from 1-2 p.m. The next meeting will be held on Monday, Aug. 24. The discussion will review the updates to the DC Health and OSSE Health and Safety Guidance and include a deep dive on providing and meeting Healthy Schools Act (HSA) requirements related to health education, physical education, and physical activity. [Register] The audience for these calls includes LEA leaders, principals and other administrators and school health points of contact.  

The Monday calls will include, but not be limited to:
  • Deep dives on topical areas within DC Health and OSSE’s health and safety guidance;
  • Discussion of resources from OSSE, DC Health, PCSB and DCPS to support implementation of the health and safety guidance;
  • Answers to live and previously submitted questions; and
  • Opportunity for attendees to share promising practices related to the implementation of health and safety guidance within their reopening plans.
For more information or questions, please contact Marie Williams at HannahMarie.Williams@dc.gov.

Pre-K 3 and Pre-K 4 English Learner Screening Q&A Session
OSSE is holding a Q&A session for English learner (EL) coordinators and assessment coordinators to preview the Pre-IPT Oral Remote and learn about how it is administered. In this session, Ballard and Tighe will provide a demo of the Pre-IPT Oral Remote and there will be opportunities to ask questions about pre-K EL screening procedures. OSSE has added the Pre-IPT Oral Remote to its list of State-Approved EL Identification Assessments for grades pre-K 3 and pre-K 4. This assessment can be administered remotely and can serve as the full EL identification assessment for grades pre-K 3 and pre-K 4. The addition of the Pre-IPT Oral Remote will enhance LEAs’ ability to conduct full and timely EL identification for pre-K 3 and pre-K 4 students, even during distance learning.

The Q&A session will take place on Wednesday, Aug. 26, 2020 2-3 p.m. [Register] For more information about full EL identification procedures and provisional EL identification for the 2020-21 school year, please refer to the Provisional Pre-K-12 English Learner Identification Procedure During Distance Learning. For questions, please contact Jennifer Norton at Jennifer.Norton@dc.gov.

IDEA Part B State Complaints Letter of Decision Proactive Disclosure Notification
On July 1, 2020, OSSE began proactively disclosing IDEA Part B State Complaint Letter of Decision (LODs), available on OSSE’s website. OSSE will proactively disclose LODs through the agency website in order to promote transparency of information to stakeholders. Proactive LOD disclosure will be conducted according to the process described in the Proactive Disclosure Guidelines, including protection of all personally identifiable information of students and families. On a monthly basis, OSSE will upload and publish to the agency website all LODs that have been issued, redacted, and reviewed in the previous month.

For more information or questions, please contact Kirstin Hansen at Kirstin.Hansen@dc.gov.

Help Shape DC Education Policy – Join the Title I Committee of Practitioners: DCPS Teacher, Private School Representative and School Improvement Specialist Needed  (reminder)
OSSE is requesting applications from current DCPS teachers, private school representatives and school improvement specialists interested in serving on the State Title I Committee of Practitioners. The Every Student Succeeds Act (ESSA) requires each state education agency to maintain a State Title I Committee of Practitioners. In DC, this committee serves as an advisory body that will support OSSE in carrying out its responsibilities under ESSA for the District of Columbia.
 
The membership of the State Title I Committee of Practitioners must meet certain federal requirements to ensure that different stakeholders are represented, such as principals, teachers and specialized instructional support personnel from both public and public charter schools.
 
There are vacancies for current DCPS teacher, private school representative and school improvement specialist who plan to remain in their positions through the 2020-21 school year. Please consider applying, or distributing this announcement to your networks and those who may be interested.
 
All application materials can be found on the OSSE website. To apply, please submit the completed application and a current résumé, to OSSE.CoP@dc.gov by Friday, Aug. 28, 2020. The first meeting for the incoming member will be on Thursday, Sept. 17, 2020, from 4-6:30 p.m.
 
For additional questions or would like more information, please contact Bonnie Bacon at Bonnie.Bacon@dc.gov.


Continuous Education Resources for LEAs  (reminder)
OSSE recently added additional resources to support LEAs in implementing the Guiding Principles for Continuous Education. These resources are organized in a crosswalk style by pillar and guiding principle, and include OSSE guidance and support documents, specific upcoming point-in-time trainings, as well as a select number of carefully curated external resources. Visit the updated resource crosswalk on OSSE's website to learn more.

For questions, please contact La' Shawndra Scroggins at Lashawndra.Scroggins@dc.gov.

Updated Resource: Health and Safety Reopening FAQs  (reminder)
The resource with Frequently Asked Questions on the Health and Safety Reopening Guidance was updated on Aug. 6. This resource is a companion to the Health and Safety Policy Guidance, which is also available on the COVID-19 Guidance and Resources webpage. We will continue to update both documents throughout the COVID-19 recovery period. For questions related to this guidance, you can submit your questions or contact David Esquith, director of policy, planning and strategic initiatives, at David.Esquith@dc.gov.


Important Immunization Reminder and Requirements for In-Person Learning  (reminder)
As a result of the coronavirus (COVID-19) public health emergency, District physicians have recorded an extremely low rate of pediatric immunization administrations this year. According to DC Health, the rate of pediatric immunization administrations has dropped by 70 percent in the District as families have avoided or not had access to well-child care during the emergency period. Due to this, many children in the District are not fully immunized, creating a high risk for an outbreak of a vaccine-preventable infectious disease such as measles among our students. DC Health has advised that such an outbreak of another infectious disease could be as much, or even more, of a public health risk for school communities than COVID-19 itself, and would add another complex obstacle for school operations this year.

The COVID-19 pandemic has emphasized the importance of protecting children against contagious diseases. Now, more than ever, families should make appointments and receive their necessary immunizations and flu shots. DC Health is prepared to support schools and families by providing more information on the importance of immunizations and details on where to access immunizations in the District. A list of health providers and locations offering pediatric immunizations is available on the DC Health website. Health providers are prepared to continue accepting appointments for administering immunizations throughout the duration of the health emergency and are taking protective measures to ensure safety of patients.

Due to the dangerously low pediatric immunization compliance and in an effort to protect the health and safety of all students, DC Health and OSSE have advised that all schools are to adopt the Immunization Policy for In-Person Attendance beginning in the 2020-21 school year. This includes notifying and potentially removing non-compliant students from in-person instruction after a 20-school day period due to the public health risks of in-person congregation without up-to-date immunizations. We request your assistance with communicating immunization requirements to all families now to give them as much time as possible to make appointments with their health care providers before the start of school.


OSSE's website has resources, training and information available for schools and families to support meeting immunization requirements. For questions about the Immunization Policy for In-Person Attendance, please contact OSSE.SchoolHealth@dc.gov. For questions about immunization information, data, and locations where families can receive immunizations, schools can contact DC Health at SHS.Program@dc.gov or visit the DC Health Immunization Program webpage.

DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended  (reminder)
OSSE is extending the deadline for applicants to complete the DCTAG application and submit all supporting documentation from Monday, Sept. 7, 2020 to Friday, Nov. 13, 2020. View official notice on OSSE's website.

The DCTAG application opened Saturday, Feb. 1, 2020 for the 2020-21 academic year, which includes the fall 2020 and spring 2021 semesters. Applicants must submit certain supporting documentation to prove domicile in the District of Columbia. A prior year’s Certified D-40 Tax Return from the DC Office of Tax and Revenue (OTR) is a commonly used document to demonstrate domicile.

In response to the coronavirus (COVID-19), Mayor Bowser and OTR extended the District of Columbia’s tax filing deadline from April 15, 2020 to July 15, 2020. OSSE’s extension of the DCTAG application deadline to Friday, Nov. 13, 2020 will allow families taking advantage of the extended tax filing deadline to use the Certified D-40 Tax Return to demonstrate domicile for DCTAG. Also, DCTAG has been allowed to make an exception to accept non certified D-40 taxes for the 2020-21 school year only. For students who are planning to apply for DCTAG for the 2021-22 school year, the certified 2019 D-40 and the certified 2020 D-40 will be required.


For more information, please visit the DCTAG website.

New Release! Fall 2020 PD Catalog
OSSE's Division of Teaching and Learning (TAL) is pleased to announce the release of their Fall 2020 PD Catalog, which includes a robust offering of professional learning opportunities that are now open for registration. All OSSE TAL PD trainings are listed within the OSSE Training Registration application. In addition to the catalog, educators can stay informed of PD opportunities by viewing the monthly TAL PD Bulletin. For questions, please contact the relevant member of the TAL PD Team.


Youth Mental Health First Aid – Virtual Workshop  (reminder)
Youth Mental Health First Aid USA is a public education program that introduces participants to the unique risk factors and warning signs of mental health problems in adolescents, builds understanding of the importance of early intervention, and teaches individuals how to help an adolescent in crisis or experiencing a mental health challenge.

This blended-learning course teaches participants the risk factors and warning signs of a variety of mental health challenges common among adolescents, including anxiety, depression, psychosis, eating disorders, attention deficit hyperactivity disorder, disruptive behavior disorders, and substance use disorder.

The workshop will be held on Monday, Aug. 31, 2020, from 9 a.m.-3 p.m. [Register] Participants are required to complete a two-hour self-paced intro course prior to attending the virtual training. All pre-work and virtual details will be provided to participants one week prior to their training date.

For questions, please contact Claudia Price at Claudia.Price@dc.gov.

Technical Assistance Session: Incident Reporting Requirement for Nonpublic Schools  (reminder)
In the 2018-19 school year, OSSE introduced a new incident reporting requirement. To ensure a smooth start to the 2020-21 school year, OSSE invites local education agencies and nonpublic school staff who interact with District students in nonpublic school settings to webinars to review incident reporting for nonpublic school (day and residential). The trainings will include in-depth review of the incident reporting monitoring process, a review of the District of Columbia requirements pertaining to incident reporting, one-on-one technical assistance, and updates on requirements related to reporting in light of COVID-19. Please register for the following options:
  • Staff new to incident report reviews: Monday, Sept. 14, 2020, from 9-10:30 a.m. Register
  • Returning staff with familiarity on incident report reviews: Wednesday, Sept. 16, 2020, from 9-10 a.m. Register 
Webinars will be recorded and posted on OSSE's website.
 
For questions, please contact Sharon Powell at Sharon.Powell@dc.gov or (202) 727-8193.

 

CARES-ESSER: FY21 Application Release and FY20 Application Deadline Approaching  (reminder)
The Coronavirus Aid, Relief, and Economic Security (CARES) Act Elementary and Secondary School Emergency Relief Fund (ESSER Fund) final allocations are now available on OSSE’s website and include updates based on new and expanding public charter schools.

The CARES-ESSER fiscal year 2021 (FY21) grant application will be released in the Enterprise Grants Management System (EGMS) on Monday, Aug. 24, 2020. The FY21 CARES-ESSER application is for costs planned for Oct. 1, 2020 through Sept. 30, 2021 and will follow the same structure as the FY20 application. The FY21 CARES-ESSER application overview webinar will be held on Monday, Aug. 31, 2020, at 10 a.m. [Register] Eligible LEA staff responsible for CARES-ESSER grant planning and submission are encouraged to attend. The webinar will also be posted on OSSE's CARES webpage shortly after Aug. 31.

The period of availability for CARES-ESSER grants is March 13, 2020 through Sept. 30, 2022, and LEAs have flexibility in how these funds are distributed across FY20, FY21 and FY22. The default allocation that will be loaded into your FY21 application is 40 percent of your LEA’s total allocation (unless you have already spent beyond this threshold or requested an update). However, this grant program is flexible and an LEA can request adjustments to allocations across FY20, FY21 and/or FY22, not to exceed the LEA’s total allocation. Changes in how funds are organized across fiscal years can be requested by completing this LEA Request Form: CARES-ESSER Allocation Adjustment.
 
LEAs that have not done so already may still submit applications for FY20 CARES-ESSER funds in EGMS through the application deadline of Wednesday, Sept. 30, 2020. The FY20 application budget is for eligible costs incurred between March 13, 2020 and Sept. 30, 2020. Any unspent funds budgeted for FY20 in EGMS will carry over into FY21 after FY20 closeout is complete. However, if you do not plan to spend down the default allocation by Sept. 30, please submit an allocation adjustment form by Friday, Sept. 11, 2020 to enable your desired FY21 allocation to be loaded and available for budgeting by Friday, Sept. 18, 2020.

 
Additional CARES and Recovery Funding updates are included in a letter issued to LEA leaders, federal grant managers, and fiscal points of contact sent earlier this week that is also available on OSSE's website. For questions on the CARES-ESSER grant program, please contact OSSE.Cares@dc.gov.

SOAR and Recovery Funding Update  (reminder)
OSSE recognizes that the current situation is impacting all public schools, including those that do not receive Title I-A funds. In an effort to meet the needs of all schools, OSSE was recently approved by the US Department of Education (USED) to amend our Scholarships for Opportunity and Results Act (SOAR) grant program to provides CARES Equivalent allocations to LEAs not eligible for Title I-A funding, including adult and early childhood charter LEAs. The amendment impacts federal fiscal year 2020 (FFY20) that have not yet been released.
 
In anticipation of the new SOAR grant award from USED, and to support your budget planning for the upcoming school year, the planned federal fiscal year 2020 Academic Quality/Facilities, Early Childhood and CARES Equivalent allocations are located on OSSE's website. The application for these funds is expected to release in late October.

 
Additional CARES and Recovery Funding Updates are included in a letter issued to LEA leaders, federal grant managers, and fiscal points of contact earlier this week that is also available on OSSE's website. For questions or need technical assistance, please contact your grant managers or OSSE.Grants@dc.gov. For questions specific to the CARES Act, please contact OSSE.CARES@dc.gov.

August
September
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.


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