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                                                           Sept. 4-10, 2020


2020-21 Start of School Campaign
  • LEA Enrollment Audit Child Count Application Make-Up Training Session
  • 2020-21 Start of School Training Videos On-Demand
  • Start of School Checklists for LEA Leaders and LEA-Level Points of Contact Now Available  (reminder)
Important Announcements
  • Q&A with the Office of Multilingual Education/English Learner Supports Team
  • 2020-21 School Year Restorative Justice Technical Assistance Application (New & Renewal)
  • Third Supplemental Payment Receipt for Charter LEAs Now Available
  • Join the My School DC Parent Advisory Council
  • New Special Education Resource Hub for Families of Students with Disabilities  (reminder)
  • School Health and Safety Reopening Guidance Technical Assistance  (reminder)
  • ACCESS for ELLs 2.0 and Alt ACCESS Results Released in SLED and Qlik  (reminder)
  • 2020-21 State Title III Advisory Committee Recruitment  (reminder)
  • Important Immunization Reminder and Requirements for In-Person Learning  (reminder)
  • DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended  (reminder)
Professional Development, Leadership Opportunities & Events
  • Upcoming Virtual PD Sessions for DC Educators
  • COVID-19, IDEA, and the Delivery of Services in Nonpublic Schools
  • LEA Special Education Points of Contact Webinar  (reminder)
  • 2020-21 Community Schools Community of Practice  (reminder)
Important Dates & Deadlines to Remember
 
LEA Enrollment Audit Child Count Application Make-Up Training Session
This session will serve as a refresher training on the Enrollment Audit Child Count Application (EACCA) purpose and functionality. The session will also include tips for how to prepare effectively for the 2020-21 audit, including updates related to COVID-19 guidance. This session is mandatory for all Enrollment Audit POCs who did not attend the first EACCA training. The virtual training session will take place on Tuesday, Sept. 8, 2020, 9-11 a.m. Register

For questions, please contact Diamond Bynum at Diamond.Bynum@dc.gov.

2020-21 Start of School Training Videos On-Demand  (reminder)
OSSE has released a new section of its Start of School website devoted to the 2020-21 Start of School training series. Organized by priority area, this central hub provides LEA points of contact (POCs) with a one-stop shop for accessing the video recordings and materials for each Start of School training opportunity held this summer. Training series is specifically available for: 1) LEA Data Managers, 2) English Learner Coordinators, 3) Enrollment Audit POCs, 4) Special Education POCs, and 5) Transportation POCs.
 
The objective of these trainings is to ensure that each LEA has a team of skilled POCs who can leverage student-level data from multiple systems to meet state and federal requirements and effectively serve students on the first day of school. The training series includes orientation sessions for brand new POCs, as well as deep dive content sessions for all levels of POCs.
 
For questions regarding these trainings, please contact Annette Thacker-Bartlett at Annette.Thacker@dc.gov.

Start of School Checklists for LEA Leaders and LEA-Level Points of Contact Now Available  (reminder)
To ensure that LEAs are fully prepared to welcome students for the 2020-21 school year, OSSE has created checklists that outline some of the most critical tasks for LEA leaders and their LEA-level points of contact (POCs) to complete.
 
These checklists, available on the 2020-21 Start of School Campaign website, reinforce the information available for each of this year’s priority areas by providing an easy-to-use reference for LEA leaders, data managers and the LEA-level POCs for English learners, faculty and staff data collection, No Shots, No School, special education, and transportation.
 
Additional information about the 2020-21 Start of School Campaign, including full details and resources for each priority area, registration for summer trainings, and a comprehensive list of dates and deadlines for getting start-of-school-ready should visit OSSE's website.
 
 
Q&A with the Office of Multilingual Education/English Learner Supports Team
OSSE is available to provide support to LEAs about English learner (EL) identification, services and policies. LEA EL coordinators are invited to join a Q&A session to discuss EL policy and practice questions with the Office of Multilingual Education in OSSE’s Division of Teaching and Learning. This will be a semi-structured session that includes time for participants to interact and discuss common challenges and solutions to effective distance learning practices that support engagement and success for EL students. The session will take place on Friday, Sept. 11, 2020 11 a.m.-12 p.m. Register

EL coordinators may also contact Dr. Jennifer Norton at Jennifer.Norton@dc.gov to schedule an individual technical assistance session.

2020-21 School Year Restorative Justice Technical Assistance Application (New & Renewal)
OSSE will continue to fund technical assistance for DC schools interested in implementing Restorative Justice. Restorative DC, a program of SchoolTalk, will provide assistance specific to the needs of the applying school. All public and public charter schools serving grades K-12 in the District of Columbia are encouraged to apply using this online application form. This opportunity is open to:
  • Schools interested in learning about Restorative Justice and exploring how these practices might benefit your school;
  • Schools that want support in building a Restorative Justice foundation as a proactive tool for improving school culture and climate;
  • Schools that want support in using Restorative Justice to respond to harm and address discipline processes and practices; or
  • Schools that have a strong Restorative Justice foundation, but would like assistance in expanding efforts or integrating new leadership or staff.
The 2020-21 school year technical assistance will include: 1) Planning and resource mapping to identify schools needs and alignment with existing programs and frameworks; 2) Professional development for staff in proactive and responsive practices; and 3) Modeling and coaching for individual skill-building and applications of restorative practices. During fall 2020, all technical assistance will be virtual.

Please complete the online application form by Tuesday, Sept. 15, 2020, 11:59 p.m. For questions, please contact Jessica Dulay at Jessica.Dulay@dc.gov or Restorative DC at RDC@schooltalkdc.org.

Third Supplemental Payment Receipt for Charter LEAs Now Available
The third supplemental payment for the 2019-20 school year was deposited to public charter LEA bank accounts on Aug. 31. These supplemental payments are for public charter schools that have students with new or increased individual education program (IEP) designations, new English learner (EL) designations, and/or new at-risk designations made after the October 2019 enrollment audit. The third supplemental payment is for new or increased designations between April 16, 2020 and June 17, 2020. A statement with the specific demographic data associated with your first supplemental payment is posted in your school’s online, secure folder.

In order to access the supplemental payment receipt files in your LEA’s Box.com folder, you need to be designated as either the “Chief Financial Officer” or “LEA Finance/Grants Manager” in eSchoolPLUS. For help in adding or changing roles in eSchoolPLUS consult OSSE’s LEA Points of Contact Guide or ask your LEA Data Manager for support.

For questions, please contact Ryan Aurori, senior advisor for budget and finance, at Ryan.Aurori@dc.gov.

Join the My School DC Parent Advisory Council
My School DC – the common application and public school lottery for DC Public Schools (DCPS) and public charter schools in DC (pre-K 3-Grade 12) – is actively recruiting for parents and guardians from wards 1, 4, 6 and 8 to participate in its Parent Advisory Council.

Parent voices are critical to ensuring that My School DC is an equitable and valuable resource for families. Representatives who serve on the My School DC Parent Advisory Council learn about My School DC priorities, provide input on the design and implementation of policies, programming, and new initiatives, serve as ambassadors of information to their respective schools and communities, and advise the Common Lottery Board – My School DC’s governing body – on major policy decisions. The PAC is comprised of volunteers from all eight Wards of the District who represent both DCPS and public charter schools.

To maintain cross-sector parity, My School DC seeks parents and guardians of students enrolled in a DCPS school for school year 2021-22. All interested individuals can apply at bit.ly/SY21-22PACApp. Please review the membership criteria and meeting schedule prior to applying. For questions, please contact Aryan Bocquet at Aryan.Bocquet@dc.gov.


New Special Education Resource Hub for Families of Students with Disabilities  (reminder)
OSSE has launched a new online Special Education Resource Hub to provide students and families with answers to common questions around what to expect this school year and information on how parents and family members can best support their students. We have partnered with parents, organizations across DC and national special education experts to make this as useful and accessible as possible for families (including translation into multiple languages). Please help to spread the word about this new resource, which can be found at bit.ly/SPEDResourceHub!

For questions, please contact Sarah Martin at Sarah.Martin@dc.gov.

School Health and Safety Reopening Guidance Technical Assistance  (reminder)
OSSE's Health and Wellness Division is offering the following technical assistance:
  • Office hours to provide one-on-one support and answer schools’ questions about OSSE's Health and Safety Re-Opening Guidance for Schools. Register for a time slot. An OSSE team member will contact you at your chosen time to answer your questions directly.
  • Weekly technical assistance calls led by OSSE and in partnership with DC Health, PCSB, DCPS, and the Office of the Deputy Mayor of Education. The online calls provide support regarding the implementation of health and safety guidance during the reopening period. These Monday calls take place from 1-2 p.m. and will resume on Monday, Sept. 14. [Register] The Monday, Sept. 14 call will include a deep dive on mental and behavioral health. The audience for these calls includes LEA leaders, principals and other administrators, and school health points of contact. 
  • Question submission form which schools and LEAs may use to submit questions to OSSE regarding health and safety re-opening guidance. Submit a question via the Google Form.
For more information, please contact OSSE.HealthandSafety@dc.gov.

2020-21 State Title III Advisory Committee Recruitment  (reminder)
OSSE is requesting applications from candidates interested in serving on the 2020-21 State ESEA Title III Advisory Committee. Title III of the Elementary and Secondary Education Act of 1965 (ESEA) provides funding to ensure that English learners attain English proficiency and achieve at high academic levels and can meet the same challenging state academic standards that all children meet. Title III requires that each state education agency in developing its Title III state plan consult with LEAs, teachers, administrators of Title III programs, parents of English learners, and other relevant stakeholders. In addition to providing consultation on the state plan, the State Title III Advisory Committee serves as an advisory body to support OSSE in carrying out its responsibilities under Title III of the ESEA for the District of Columbia. To ensure that a range of stakeholders are represented, OSSE is seeking applications from:
  • School and LEA administrators
  • Educators from institutions of higher education
  • Other members of community organizations 
Previous committee members are eligible to participate again. Please apply by Friday, Sept. 18, 2020 by completing this online application. For more information, please contact Jennifer Norton, manager for English learner supports, at Jennifer.Norton@dc.gov.

ACCESS for ELLs 2.0 and Alt ACCESS Results Released in SLED and Qlik  (reminder)
As you know, LEAs received ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs LEA online data files in WIDA AMS on Friday, Aug. 7 for the first round of reporting.
  • LEA Test Coordinators have access to the LEA level data files.
  • Test Administrators do NOT have access to data files.
  • To access the ISRs in the WIDA AMS system, log into WIDA AMS, then select All Applications> Report Delivery> Test Results> Show Results.
The second round of data files and online student reports will be made available to LEAs in WIDA AMS on Tuesday, Sept. 22.
 
Individual results for students who took ACCESS and Alternate ACCESS are now available in SLED and Qlik for LEAs that returned their secure materials to DRC by July 2. For each student, the following results are available online and in a downloadable spreadsheet (in Qlik): Overall Proficiency Level; Listening Proficiency Level; Speaking Proficiency Level; Reading Proficiency Level; Writing Proficiency Level; Comprehension Proficiency Level; Oral Proficiency Level; and Literacy Proficiency Level. The 2020-21 EL and EL-Monitored Statuses have also been updated in the Early Access to English Learner Data Qlik application. Further updates will be made in September for materials returned by Aug. 17.
 
For questions about ACCESS scores in SLED and Qlik or gaining access to either site, please complete an OSSE Support Tool ticket.


Important Immunization Reminder and Requirements for In-Person Learning  (reminder)
As a result of the coronavirus (COVID-19) public health emergency, District physicians have recorded an extremely low rate of pediatric immunization administrations this year. According to DC Health, the rate of pediatric immunization administrations has dropped by 70 percent in the District as families have avoided or not had access to well-child care during the emergency period. Due to this, many children in the District are not fully immunized, creating a high risk for an outbreak of a vaccine-preventable infectious disease such as measles among our students. DC Health has advised that such an outbreak of another infectious disease could be as much, or even more, of a public health risk for school communities than COVID-19 itself, and would add another complex obstacle for school operations this year.

The COVID-19 pandemic has emphasized the importance of protecting children against contagious diseases. Now, more than ever, families should make appointments and receive their necessary immunizations and flu shots. DC Health is prepared to support schools and families by providing more information on the importance of immunizations and details on where to access immunizations in the District. A list of health providers and locations offering pediatric immunizations is available on the DC Health website. Health providers are prepared to continue accepting appointments for administering immunizations throughout the duration of the health emergency and are taking protective measures to ensure safety of patients.

Due to the dangerously low pediatric immunization compliance and in an effort to protect the health and safety of all students, DC Health and OSSE have advised that all schools are to adopt the Immunization Policy for In-Person Attendance beginning in the 2020-21 school year. This includes notifying and potentially removing non-compliant students from in-person instruction after a 20-school day period due to the public health risks of in-person congregation without up-to-date immunizations. We request your assistance with communicating immunization requirements to all families now to give them as much time as possible to make appointments with their health care providers before the start of school.


OSSE's website has resources, training and information available for schools and families to support meeting immunization requirements. For questions about the Immunization Policy for In-Person Attendance, please contact OSSE.SchoolHealth@dc.gov. For questions about immunization information, data, and locations where families can receive immunizations, schools can contact DC Health at SHS.Program@dc.gov or visit the DC Health Immunization Program webpage.

DC Tuition Assistance Grant (DCTAG) 2020-21 Deadline Extended  (reminder)
OSSE is extending the deadline for applicants to complete the DCTAG application and submit all supporting documentation from Monday, Sept. 7, 2020 to Friday, Nov. 13, 2020. View official notice on OSSE's website.

The DCTAG application opened Saturday, Feb. 1, 2020 for the 2020-21 academic year, which includes the fall 2020 and spring 2021 semesters. Applicants must submit certain supporting documentation to prove domicile in the District of Columbia. A prior year’s Certified D-40 Tax Return from the DC Office of Tax and Revenue (OTR) is a commonly used document to demonstrate domicile.

In response to the coronavirus (COVID-19), Mayor Bowser and OTR extended the District of Columbia’s tax filing deadline from April 15, 2020 to July 15, 2020. OSSE’s extension of the DCTAG application deadline to Friday, Nov. 13, 2020 will allow families taking advantage of the extended tax filing deadline to use the Certified D-40 Tax Return to demonstrate domicile for DCTAG. Also, DCTAG has been allowed to make an exception to accept non certified D-40 taxes for the 2020-21 school year only. For students who are planning to apply for DCTAG for the 2021-22 school year, the certified 2019 D-40 and the certified 2020 D-40 will be required.


For more information, please visit the DCTAG website.

Upcoming Virtual PD Sessions for DC Educators
OSSE's Division of Teaching and Learning (TAL) is pleased to announce the release of their Fall 2020 PD Catalog, which includes a robust offering of professional learning opportunities that are now open for registration. All OSSE TAL PD trainings are listed within the OSSE Training Registration application. In addition to the catalog, educators can stay informed of PD opportunities by viewing the September 2020 TAL PD Bulletin. For questions, please contact the relevant member of the TAL PD Team.

COVID-19, IDEA, and the Delivery of Services in Nonpublic Schools
OSSE invites District of Columbia LEAs and nonpublic special education school staff who serve District of Columbia students with disabilities in nonpublic school settings to a two-part webinar to review existing guidance related to the delivery of instructional and related services under the Individuals with Disabilities Education Act (IDEA). Please register for the following options:
  • Webinar Part 1: Monday, Sept. 21, 2020, from 10:30 a.m.-12 p.m. Register
    • The first part will focus on reviewing coronavirus (COVID-19)-related guidance on individualized education program (IEP) service delivery, implementing distance learning and hybrid educational programming, and other IEP and special education compliance topics. This session will also provide an example of the collaborative implementation of a nonpublic school’s distance learning plan in conjunction with an LEA.
  • Webinar Part 2: Monday, Sept. 21, 2020, from 1-2:30 p.m. Register
    • The second webinar session will include a review District of Columbia regulatory requirements pertaining to nonpublic schools safety measures and delivery of services, an answering of programming and payment, attendance reporting, and transportation questions recently conveyed to OSSE.
Webinars will be recorded and posted on OSSE's website. For questions, please contact Edgar Stewart at Edgar.Stewart@dc.gov or (202) 741-0259.

LEA Special Education Points of Contact Webinar  (reminder)
On Wednesday, Sept. 16, 2020, from 10-11 a.m., OSSE will host its next monthly webinar training for all LEA Special Education Points of Contact (LEA SE POCs). During this training, OSSE will provide important information relevant to your role as the LEA SE POC, according to the following agenda:
  • Policy Updates
  • Monitoring Updates
  • Transportation Updates
  • SEDS Updates 
Please Note: All LEA SE POCs are expected to participate in each month’s webinar, and share any relevant content, updates, or announcements with LEA staff following the broadcast. If you are not already signed up for the webinar series, please register here.
 
For questions about this webinar, please contact Tiffany Ingram at Tiffany.Ingram1@dc.gov.

2020-21 Community Schools Community of Practice  (reminder)
For the 2020-21 school year, OSSE will host a series of community of practices (CoPs) related to community schools. The CoPs will be offered on a bi-monthly basis through April 2021. The sessions are open to all District of Columbia schools that are interested in receiving training and technical assistance on creating and sustaining a community school model.

The first virtual session will occur Monday, Oct. 19, 2020, from 10 a.m.-12 p.m. The session will focus on Introduction to Community Schools: A Results Framework and will introduce community schools with a focus on results that are essential for student success. Register

For more information or questions, please contact Melissa Harper-Butler at Melissa.Harper-Butler@dc.gov or (202) 478-2409.

 

September
OSSE Leadership Team and OSSE Contact Resources

OSSE Key Points of Contact for LEAs
OSSE Organizational Chart

OSSE will continue to update and redistribute these resources quarterly. If you have a question not addressed in these resources, please contact OSSE Communications at OSSE.Communications@dc.gov.


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