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Burghfield Sailing Club
Hangar Road, Theale,
Reading
RG7 4AP

Burghfield Sailing Club
 
Proposed update and changes of the Constitution November 2015
 
 
GENERAL
 
The document has been amended to correct typographical errors and updated to be gender neutral.  At some time during the updating from the hard copy booklet constitution and the current electronic version a number of typographical errors have occurred in addition to the regular changes as the result of an AGM.  These include, spelling, punctuation and uncertain formatting.  The document has been corrected and will be posted on the website after the AGM.
 
It is proposed that the following changes are made to the Constitution. 
 
OBJECTS
2 e) To maintain a close relationship with the Berkshire Sail Training Centre, in order that the objects of both the Club and BSTC shall be furthered and work towards a single site entity.
 
Purpose: To reflect discussions at the last AGM and subsequent Committee meetings.  No commitments will be made without approval at an EGM.
 
MEMBERSHIP
j)            ASSOCIATE MEMBERSHIP
         Open to persons, at the discretion of the committee, who have an interest in sailing and are prepared to do rostered duties but do not actively participate in the sport who shall be entitled to use the facilities of the Club but shall not have:

  1. the right to vote at any General Meeting;
  2. the right to serve on any Committee;
  3. the right to bring or store any boat within the Club's boat park;
  4. the right to sail or crew any boat on the Club's water unless on duty.
Purpose: For example to allow members to remain once they are unable to sail.
 
NOTIFICATION OF CHANGE OF ADDRESS OR STATUS
13   a) Members are responsible for notifying the Secretary in writing of any change of address, e-mail, telephone or status.
 
Purpose: To allow for modern communication.
 
FEES AND SUBSCRIPTIONS
15   Memberships other than Temporary Memberships or Winter Memberships shall last for one year and shall be due for renewal from the due date of subscription.
 
a)         The fees and subscriptions shall be as laid down in in Appendix C.
 
b)         Junior and Young Person Members who cease to qualify for such membership during their membership year shall retain their status as Junior or Young Person Member until they renew their memberships, at which time they shall pay at their new subscription rate and pay the Transfer Fee if transferring to Full Membership.
 
16   If Memberships are not renewed within one calendar month of their renewal date, they shall lapse. Such memberships may be reinstated only on full payment of the re-joining fee and fees due, at the discretion of the Committee.
 
Purpose: To move towards rolling annual memberships.
 
FUNDS
45   Club funds shall be banked with a bank or other organisation approved by the Committee and all cheques shall be signed by any two of five to seven persons appointed by the Committee.  Any electronic payments, standing orders or direct debits for regular expenditure to be authorised by any two of between five and seven signatories, one of who must be a committee member.

Purpose: To update payment processes
 
GENERAL MEETINGS
50   The Annual General Meeting shall be heard as soon after the end of the Club's financial year as possible (preferably not later than 1st December) to receive the annual report and statement of account, to elect the Committee, and Fleet Captains (by their respective fleets), to appoint auditors, to elect Honorary Life Members and to conduct such business as may be necessary. Fifteen months shall not elapse between General Meetings.
 
Notice of the Annual General Meeting and preliminary agenda shall be given to all Members at least twenty-one days prior to the date of the meeting by email.  Any member wishing to receive notification by post should advise the secretary beforehand accordingly. Notification of any other business must be received in writing by the Secretary at least fourteen days prior to the meeting and a copy of the final
 
Purpose: To allow for modern communication
 
RULES, BY-LAWS AND APPENDICES
67   These Rules may be altered by resolution at the AGM or an EGM provided that the resolution shall not be passed unless carried by a majority of at least two-thirds of the Members present and voting at the general meeting, the notice of which contained particulars of the proposed alteration or addition. Notice of any proposal to change the Rules shall be circulated to all Members at least fourteen days prior to the meeting.
 
The Committee shall have power to make, repeal and amend operating rules, by-laws and appendices as it may from time to time consider necessary for the wellbeing of the Club. Such rules, by-laws and appendices and any repeals or amendments to them shall have effect until set aside by the Committee or a subsequent AGM.
 
Purpose: To clarify members to be present and voting and to allow routine club management to progress within the Constitution.  By-Laws are set out at serial 81 onwards and need to reflect issues at the time.
 
APPENDIX C
Unless varied for a specific purpose and/or event by the Committee, fees for 2016 shall be:
 
ANNUAL FEES AND SUBSCRIPTIONS 2016
   
Subscriptions  
Full / Family £195
Senior sailors (65 years+) £98
Junior (16-18yrs) £60
Young Person's (18-24yrs) £60
Crewing £85
Radio Sailing £95
Overseas £68
Associate £49
Winter (November to March) £85
Club duty waiver fee  (see rule 8a) £100
Late renewal fee £35
   
Joining Fee  
Full  / Family £60
Senior sailors (65 years+) £30
Re-joining fee (within 5 years) £35
   
On Site Storage  
Boat / Board registration (each) £10
Boat park £85
Optimist boat park £45
Optimist rack £30
Topper rack £45
Sailboard rack £30
Trailer storage £40

 
Crewing members transferring to Full must pay full Entrance fee. New members joining and past members re-joining after an absence of one to five years shall pay a proportion of annual fees, at the discretion of the Committee.

ANNUAL GENERAL MEETING
TO BE HELD IN THE CLUBHOUSE
ON THURSDAY 19TH NOVEMBER 2015 AT 19.30 HRS
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