Captioning and Translating School Events

In this article we’ll expand the use of Streamer™ to situations outside of the classroom, such as an all-school assembly or supporting home-bound students. Let’s get started.

Morning Announcements

Does your student want to try out for the basketball team, but they’re concerned they won’t hear the morning announcement of when the tryouts are happening? Or maybe they’re missing out on other after school opportunities simply because they can’t hear the information on what is being offered? With Streamer it’s easy to caption and/or translate morning announcements. Most schools simply set up an “Events” captioning room that all students can access. This allows every student to view the captioning and to also receive any document that you want to be included with the announcement such as a flyer or information sheet they can bring home to their family (just drag-n-drop the document into the transcript window and it’s sent to every student).

To set this up, have a computer that’s connected to Streamer™ located in the office where the announcements are being made. That computer automatically captions what’s being said, and each student in every classroom (and those homebound as well) can view the captioning on their own device. If your announcements also includes slides, you can use the Overlay tool to superimpose the captioning on top of the slides.

All School Assemblies for Students

A single subscription can be used to support every student that would like to see a captioning and/or translation of the event. The most common way to do this is to connect a device (e.g., laptop) that is running Streamer™ directly into the PA system of your auditorium. Most PA systems have an audio-out port. Simply connect that to the mic-in port on your computer and you’re all set. Everything said during the presentation will be automatically captioned. Students can now login to Streamer™ using their own personal account (or a shared account), jump into the Streamer™ room and see the captioning and/or hear the translation.

Shared User Accounts

Shared accounts are helpful for situations with large audiences where guests (e.g., parents) are in attendance. Perhaps this is a school band performance, a student theater production, or announcements being made at the Friday night football game or during a graduation commencement event. Instead of each person creating their own User Account - and you then having to give each of those accounts access to your Streamer Room - with a Shared Account everyone logs into Streamer™ using the same Account Name and password. For example, you could set up an account called MyRoom-Guest (where MyRoom is the name of the room you want them to use). At the beginning of your presentation you can let everyone in attendance know that to view a captioning they can just go to and login using that account. Here is a video showing you how that's done, and here are some example slides you can use (and here is a PowerPoint version of those slides).

Here are some additional tips for setting up and using Shared Accounts:
  • After you have created the new shared account, exit Streamer™, log back in using your Admin account, jump into your Room and type /makenormal @user where user is the name of your guest account. This removes the text and command box for that account, meaning guests can only view the captioning. With a “normal” account, users cannot caption their speech nor enter text into the transcript, nor can they change the password or language settings for the account. Basically, with a Normal User account they can only view the captioning, just like someone does if they're viewing captioning on a television set. If during your presentation or meeting you do want to open up the account for questions from the audience, simply type /makesuper @user and the text box is displayed once again.
  • You can also use shared accounts to support a multi-lingual audience. For example, for a webinar you may have attendees that would prefer to hear what you’re saying in Spanish, Arabic or Japanese. To do this, when you set up the shared account select the desired language and name the account something like MyRoom-Arabic. At the start of your presentation you can list all the various shared accounts that you’ve created and guests can pick the one that works best for them. That way every attendee will view and hear what you’re saying in their own preferred language.
  • If you want guests to have the ability to download a transcript, use your Admin account to jump into the room and type /setdownload yes. If you’d rather they not have that ability, type /setdownload no. See the online help menu for a complete description of the /setdownload command.
  • And remember you can easily share documents with all attendees by simply dragging and dropping the item into the transcription window.
User Streamer in Reduced-Lighting Auditoriums

If the event is happening in an auditorium with dimmed lighting, the /setdisplay feature is something you may want to use. By default, each Streamer™ account is set to black text on a light gray background. That works great in bright situations like classrooms. If, however, you’re using Streamer™ in a darkened auditorium, then type /setdisplay dark into the text box and the display is changed to yellow text on a dark blue background. The captioning is still very easy to read, but now each person’s screen will not give off a white glow. To switch back to the default setting type /setdisplay bright. See the online help menu for a complete description of the /setdisplay command.

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