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December 2019: Clearinghouse Access

How do I know if I am registered?

Some of you have e-mailed, asking how you can be certain that you are registered on the Clearinghouse.  Here’s what you need to do:

  1. Go to https://clearinghouse.fmcsa.dot.gov/
     
  2. In the upper right, click “Login”
     
  3. Enter your e-mail address and password
     
  4. Click “Sign In”
    FMCSA will now send a security code to your cell phone (text) or to your e-mail.
    That is a one-time security code, valid for 10 minutes.
     
  5. Enter the code, and then click “Submit”
    That will take you to a screen that says “Register Now”.  That’s confusing.  Ignore it.
     
  6. Up in the right-hand corner you should see “Log Out (with your first name)”
    That means you are IN.
     
  7. Click on “My Dashboard”.
     
  8. Then click on “Edit Profile”.  (This is where you would change your phone # or your e-mail address).

 
There’s no more on these pages, because the Clearinghouse doesn’t go live until January 6.  Feel free to bop around on this website to see what else is here. 

Getting Additional Help
If you click on the “Contact” button at the top, you’ll go to a page where you can scroll down to “Clearinghouse Help”…where you can send an e-mail with a question.  On that e-mail, you’ll see a field for “USDOT Number”.  Ignore it.  That is for employers only.  Every DOT employer has a unique identifying number.  (It really should say “Employers only”.)

Clearinghouse Email Sign-Up
On this page you can click on “Subscribe”, and check the boxes indicating what information you would like to receive from the Clearinghouse.  Since I want to know everything about this regulation, I checked all the boxes.  I don’t expect my Inbox to be flooded.
 
Click “Log Out” (upper right), and you are done.

Confirm Your Registration 
Even if you are certain that you are registered, I suggest that you do this right now.  And do it again later today, and then again tomorrow.  In these next days, make a point of going to the Clearinghouse several times a day, so that you are familiar with how the site works, and how you get into it.  Memorize your password, or know where you can find it.  If you need to get to a driver’s record while the driver is sitting in your office, you should do it effortlessly.  Don’t make the driver wonder if you know what you are doing!  And make sure your cell phone with your texted security code isn’t sitting on your dresser at home.  If it is, you need to switch at that moment to e-mail notification.

Go to the Clearinghouse Site
There’s a lot to think about in this e-mail.  I suggest you print it and keep it on top of the pile on your desk for the next week or so.
 
And again, Happy Holidays!

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Until next time,

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Lee Mauk  |  SAPlist.com and SAPlist U
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