In this issue:                                                                    September, 2015

Procurement Leaders Conference a success
What’s happening with LEAP?
An examination of low procurement in local government
MAV Procurement contract management training series
Your feedback for 2015 courses
Contract update
Human resource steering committee members sought
Contract extensions
Contracts access

Procurement Leaders Conference a success

Our second Procurement Leaders Conference was held on 3-4 September at the Novotel Forest Resort Creswick. The focus was on trends and innovation in procurement – particularly around collaboration and technology.

The conference kicked off with a sector update from MAV CEO, Rob Spence. Delegates then had the opportunity to hear about collaboration in the Barossa Region in South Australia (presented by Joanne Wilson), as well as opportunities identified through the LEAP Program - hearing about the experiences of Casey and Stonnington councils' journeys so far. This was followed by an open forum/workshop identifying the challenges and impediments procurement faces when implementing improvement strategies, and how these might be overcome.

Day two began with an open panel discussion on what councils are doing in the social procurement space, including collaboration in the Geelong ‘G21’ region. Other topics covered were transactional efficiencies (including a council case study from Ballarat), an examination of low-value, sub-tender procurement, and a session on fraud prevention in the workplace.

The conference provided a unique opportunity for procurement professionals to network and share ideas, processes, and challenges.

Overall the feedback was positive, with a number of outputs which we look forward to implementing in the next 12-months, and some great suggestions for the content of next year’s conference.

We would like to thank everyone that attended.

What’s happening with LEAP?

There are now 21 councils participating in the LEAP Program. As of September the four councils that signed on in July have their spend analysis dashboards ready, and their spend data is presented in a meaningful and accessible way which they couldn’t access before due to system limitations.

In the next few weeks these councils will have their first spend analysis workshops where opportunities are identified and a tailored LEAP plan drafted based on their priorities for improvement in the next 12 months.

Benefits for councils and regions participating in the MAV LEAP Program include:

  • Visibility of category and contract savings opportunities
  • Informing regional collaborative procurement projects
  • Driving a shared services delivery of procurement and other core services
  • Delivering targeted support to each council and region to continuously improve
  • Ability to monitor compliance with policy and probity performance.

For more information on the MAV LEAP program, or to arrange an information session/demonstration at your council, please contact Rachel Ferretto.

An examination of low procurement in local government

ArcBlue Consulting has released a research paper about procurement in Australian local government which was sponsored by Vendor Panel.

The research was conducted with the support of the National Procurement Network, which MAV Procurement is a part of, and also with ArcBlue who ran this as an independent research and analysis project.

MAV Procurement contract management training series

With the year coming to an end, we are running our last scheduled training program Managing Contractor OHS on 6 November from 9am-4.30pm.

This course focuses on providing specific guidance to contract managers regarding their responsibilities to manage contract OHS.

Aligning with other courses in this series, contractor OHS management is designed to highlight the importance of OHS considerations throughout every stage of the procurement cycle.

Registrations can be made online.

Your feedback for 2015 courses

It has been a successful year for the MAV Procurement contract management training series. To continue to provide courses that assist you in the procurement sector, and to also help us develop further programs for next year, we kindly ask for you to complete our survey.

Thank you for your ongoing support.

Contract update

NPN Fleet contracts: tenders awarded

As advised in last month’s bulletin, the NPN Fleet contracts listed below expired on 30 September:

  • BUS213-0511 – Earth Moving and Material Handling Equipment
  • BUS205-0111 – Small Plant and Machinery
  • BUS212-0511 – Road and Bridge Making Equipment
  • BUS229-0712 – Truck Bodies and Trailers

These contracts have now been retendered and awarded, merging the four previous NPN Fleet contracts into two new contract arrangements, and removing a lot of duplication of vendors across these contracts. The new panels are listed below:

  • NPN 1.15 – Specialised Trucks and Bodies: combines contracts BUS229-0712 and BUS212-0511
  • NPN 2.15 – Plant Machinery and Equipment: combines BUS213-0511, BUS205-0111

All successful vendors have been notified and the panels commenced from 1 October. Suppliers will be made available in Vendor Panel as agreements are finalised by the NPN lead agency.

For further information on these contracts and to request access, please email MAV Procurement.

ICT Professional Services & Leasing

The ICT Professional Services & Leasing tender (ES8111) was released to market on 12 September and closed on 5 October. This project aims to offer councils an alternative to the State Government’s eServices panel, which no longer meets local government tendering requirements.

Tender evaluation and recommendations will be completed in October and November with a view to making this panel available to councils from December.

For further information, contact Paul Taylor.

Contaminated Land and Landfill Consultancy & Environmental Audit Services

Request for tender for the provision of Contaminated Land and Landfill Consultancy Services and Environmental Audit Services (CL7700) closed on 5 October.

Tender evaluation will be completed by 31 October with contract implementation due by 30 November.

For councils interested in being kept up-to-date on the status of this tender, and to receive a copy of the tender evaluation recommendation paper, please complete the Council Expression of Interest Form and return to Alison Hawkins.

Marketing and Print Services tender

The Marketing and Print Services (MB8210-2015) tender evaluation is almost complete, with the new contract to commence on 15 November.

The categories covered under the new arrangement are:

  • Media services
  • Advertising services
  • Design services
  • Print services

More information will be provided in the coming weeks. If you would like to access the contract please contact Rachel Ferretto.

Debt Recovery Services

The current contract for Debt Recovery Services (DR8410) will expire on 28 February 2016. In order to assist us with an improved arrangement, please provide feedback on the current arrangement through our short survey.

Indicative timeframe for the project is:

  • Tender release: mid-October
  • Evaluation: mid-November - December
  • Agreements: January
  • Contract commences: 1 March 2016

If your council would like to access the contract, please contact Rachel Ferretto.

Recruitment Services

MAV Procurement continues to work on the contract replacement program for Recruitment Services contract RS8017-2015 which expires on 31 October. As previously communicated, a two-stage RFT process is being undertaken to cover the recruitment requirements for the sector. Please refer to the individual stage updates below.

Stage One - Recruitment Neutral Vendor Managed Service RS8017-2015NV

The evaluation process for stage one of the Recruitment Neutral Vendor Managed Service has been completed with a contract awarded to Comensura Pty Ltd. This will be a sole supply contract covering the needs of the temporary hire segment only.

Contract negotiations are currently underway and will be in place by 31 October.

The MAV will be holding two information sessions on ‘What is Neutral Vendor Managed Service’ for human resource and procurement staff on the 16 and 20 October. Comensura will answer questions and provide an overview of the system and the benefits. Invitations will be issued shortly.

To receive a copy of the RFT recommendation papers please complete the EOI and return to Alison Hawkins.

Stage Two - Permanent Recruitment RS8017-2015PR

The existing contract for Recruitment Services will expire on 31 October.

A publication date is now anticipated for mid-October with contract commencement planned for early December.

For further information, contact Alison Hawkins.

Human resource steering committee members sought

MAV Procurement is seeking human resource representatives from councils to establish a steering committee to guide the specification and tender evaluation process for a permanent recruitment contract (RS8017-2015PR).

The current steering committee members from the current contract are unable to continue in this capacity for an additional tender.

We are seeking human resource expertise to ensure this panel of suppliers will meet the needs of councils.

For further information, contact Alison Hawkins.

Contract extensions

Workwear and Personal Protective Apparel

Workwear and Personal Protective Apparel (NPN3.11) has been extended for an additional 12 months. The expiry date is now 30 September 2016. This contract supplies workwear which includes protective footwear, high visibility apparel, hats and personal protective apparel.

For details regarding contract, product information and pricing please refer to Vendor Panel.

If you have any questions regarding this contract please contact Alison Hawkins.

Please note this contract is separate to NPN2.11-2 Corporate Wardrobe.

Fuels and Lubricants

The current NPN Fuel and Lubricants (C031-12) contract has been extended for an additional 12 months. The new expiry date will be 30 September 2016.

For details regarding contract, product information and pricing please refer to Vendor Panel.

If your council is not already taking advantage of these contracts you are now able to do so by returning the contract access request form.

Contracts access

To gain access to MAV contracts that you have not already signed up to, please download our contracts access request form and return to

For a copy of our MAV Procurement Contract Overview Guide please contact us at

This document provides details of all current MAV Procurement contracts, including scope, contract term, suppliers, councils who participated in the tender process and the MAV contact.

Upcoming MAV events...

16 October

Maternal and child health nurses conference

22 October

MAV Annual Conference and Dinner

6 November

Managing contractor OHS management course


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