In this issue:                                                                     March, 2017

MAV Procurement Training
eLearning Program
Contract updates
Yammer Network

MAV Procurement Training

The next course in our MAV Procurement Contract Management and Excellence Series is Evaluation, Supplier Selection and Contract Establishment on Thursday 27 April.

This one-day course supports supplier selection and evaluation techniques aligned to probity and value for money. Learn key tips on setting up evaluation criteria for the quotation and tender stage, to ensure the right supplier is selected.

Designed for staff either currently involved in quotation/tender evaluations or about to do so, participants will come away with practical skills applicable in the local government context.

Elements of this course link with:

  • Spend Analysis
  • Planning and Specification Development
  • Managing Contracts in Local Government
  • Contractor OHS Management.

Who should attend?

Local government managers and officers whose role requires them to purchase goods, or be part of evaluation panels.

Event details

Date: Thursday 27 April
Time: 9am to 5pm (lunch included)
Venue: Municipal Association of Victoria,
Room 1201, Level 12, 60 Collins Street, Melbourne, Vic 3000
Price: $390

To register, visit our website. For further information, contact Zara Ahmed.

eLearning Program

MAV Procurement has now launched the eLearning Hub to three Victorian councils.

We currently have 27 councils trialling the platform.  The trial logins are valid for two weeks and allow you to run through all three modules to see if it is suitable for your council.

We have a number of different packages that you can purchase and will continue to develop courses that are applicable for local government in Victoria.

To arrange a trial login, contact Zara Ahmed. For further information on the MAV Procurement eLearning Hub, visit our website.

Contract updates

BP8411-2017 Bill Payment Services

The tender for bill payment services has now closed and is under evaluation.

The indicative timeline for this tender is:

Evaluation complete: Mid-April
Contracts signed: Late April
New contract commencement: 1 June 2017

If you would like more information on this tender or to express your council’s interest, contact Rachel Ferretto.

EA4323-2016 Provision of a solution for electronic assessment and approval of council permit applications

The tender for electronic assessment and approval of council permit applications is currently under evaluation.

The tender has two parts: part one relates to a workflow solution that has the capability to integrate with existing council systems and part two is seeking e-approvals and electronic signature solutions.

Evaluation complete: Late March
Contracts signed: April
New contract commencement: 1 May 2017

If you would like to express your council’s interest and to receive a copy of the recommendation once the tender is evaluated, contact Rachel Ferretto.

PP4924-2016 Parks and Playgrounds Contract Launch (information session)

In late April we will hold an information session for councils interested in the new parks and playgrounds contract.

More information will be provided on this session shortly.

MAV Procurement and the Solar Savers program

MAV Procurement is conducting a tender for the supply and installation of solar PV systems for pension card households on behalf of the state-funded Solar Savers project, led by partners:

  • the Central Victorian Greenhouse Alliance (CVGA)
  • the Eastern Alliance for Greenhouse Action (EAGA)
  • the Northern Alliance for Greenhouse Action (NAGA)
  • the South East Councils Climate Change Alliance (SECCCA), including 20 Victorian councils.

The supply and installation could also potentially extend to other councils in Victoria.

DT9314-2017 – Demographic Resources

The existing demographic resources contract is due to expire on 31 July. Recent consultation with councils and suppliers has indicated the need to maintain a panel of suppliers for demographic resources during 2017 due to the upcoming release of Census data.

Agreement has been obtained from all suppliers to extend the existing contract for six months to enable the Census data to be incrementally updated during 2017. 

Suppliers have agreed on the commitment that a new RFT process will be undertaken in the second half of the year. We are now seeking to establish a steering group to commence the RFT process for the replacement panel.

It is expected the tender process will be undertaken between June and September. 

Please provide your interest in this RFT online.

If you would like to assist with the development of the tender specification, which will include engagement with existing and external suppliers to ascertain market changes and system developments for population forecasting tools; or for further information contact Alison Hawkins on 9667 5518.

NPN3.11-2 Workwear and Personal Protective Apparel

The Workwear and Personal Protective Apparel Panel is up and running on VendorPanel with 18 suppliers currently available to councils.

The supply of workwear and personal protective apparel includes footwear, hand protection, eye protection, hats, shirts, jumpers, jackets, trousers, shorts and socks.

To access the contract on VendorPanel and to receive further information, please download and fill in our Contract Access Form and return to MAV Procurement.

For further information, contact Alison Hawkins.

MS4333-2017 Microsoft Licensing

The RFT for a new panel of licensing solution partners (LSPs) is currently out to market with submissions closing 31 March at 2pm.  We aim to have contracts signed with all appointed LSPs by the end of April.

For further information, contact Paul Taylor.

BUS242-1013 Civil Works: Roads, Bridges and Road Resurfacing

The evaluation report for the civil works contract is available for review and agreements are currently being finalised with the appointed suppliers. 

This contract will be made available to councils once all agreements have been received which should be completed promptly.

For further information, or if you would like to obtain a copy of the report, contact Paul Taylor.

EC8310-2017-EL Electricity

MAV Procurement will shortly communicate with councils regarding the tender timeline and processes for the upcoming electricity tender(s) covering small tariff sites (existing contracts expire 30 June), large buildings & facilities, street lighting and green power (existing contracts expire 31 December).

If your council is interested in participating in this tender, or if you would like further information, contact Paul Taylor.

Yammer Network

Want the latest procurement news as it rolls in? MAV Procurement has its own Yammer page!

The purpose of the evolving group is to share procurement news from all areas of local government and to stay connected with trends and stories as a sector.

MAV Procurement posts all contract updates as they come in and are online to answer your questions.

To join the network, contact Zara Ahmed.

Upcoming MAV events...

29 March - 25 May

Procurement & Contract Management Excellence Series

26 April

Sharing Economy Masterclass & Workshop

25 - 26 May

Future of Local Government National Summit


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