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In this issue:                                                                     July, 2015

Procurement Leaders Conference: registrations open
What’s been happening with LEAP?
MAV Procurement Training Program
Contract update
Contract extensions
Contracts access
Supplier updates
A-Play: New playground installation at Cardinia Shire Council
Events

Procurement Leaders Conference: registrations open

MAV Procurement is excited to be hosting the second annual Procurement Leaders Conference on 3-4 September. The conference will be held at the Novotel Forest Resort Creswick, and will focus on the latest trends and innovations in procurement.

Procurement is one of the fastest growing professions in the local government sector. With uncertain economic conditions, councils recognise the value and importance of strategic procurement to assist in delivering valuable services to the community.

The conference will provide a unique opportunity for current and aspiring procurement leaders to undertake an intensive program designed to showcase the latest examples of innovative approaches in procurement strategy being applied within both the government and private sectors.

It will be led by skilled facilitators and includes presentations, workshops and discussions with highly respected leaders from a variety of disciplines.

Registrations can be made online.

What’s been happening with LEAP?

On 8 July MAV Procurement and representatives from LEAP participating councils met to discuss their journey in the program so far, as well as sharing ideas around process improvement and reporting.

The session provided a valuable insight into LEAP council opportunities and trends identified in their data (both operating and capital program expenditure), benchmarking and looking at what data requirements will assist further in enabling collaboration between councils of similar size.

Benefits for councils and regions participating in the MAV LEAP Program include:

  • Visibility of category and contract savings opportunities
  • Inform regional collaborative procurement projects
  • Driving shared services delivery of procurement and other core services
  • Delivery of targeted support to each council and regions to continuously improve
  • Ability to monitor compliance with policy and probity performance.

If you would like to be a part of the LEAP program, or to arrange an information session/demonstration at your council, please contact Rachel Ferretto.

MAV Procurement Training Program

Managing Contracts in Local Government:

The next training session being held at the MAV is Managing Contracts in Local Government on 26 August.

This session will help participants identify the importance of all phases of the procurement life-cycle to ensure effective contract management outcomes.

This course is suitable for local government managers and officers whose role requires them to be directly or indirectly involved in contract management.

It will be held at the MAV office, Level 11, 60 Collins Street, Melbourne. Registrations can be made online.

Spend Analysis Essentials:

Registrations are now open for our Spend Analysis Essentials for Savings, Efficiencies, Compliance & Collaboration course on 28 August.

Category reviews, supplier reviews, compliance and probity reviews, savings opportunities, and contracting opportunities are all covered as part of this workshop, as well as an opportunity to use the ArcBlue Dashboards.

It will be held at the MAV office, Level 12, 60 Collins Street, Melbourne. Registrations can be made online.

Contract update

Unaddressed Mail Services contract is now live and on Vendor Panel

The contract focuses on the delivery of unaddressed mail/direct mail. Council newsletters, catalogues, brochures, letters and mail will be addressed ‘to the resident/to the householder’ etc.

Availability: All MAV member councils
Suppliers: Australian Postal Corporation
Start date: 1 August 2015
End date: 31 July 2018
Extensions: 2 x 12 months
Contract Access: UM1603-2015 access request form must be completed and returned to MAV Procurement.
Engagement process: Public Tender Process was undertaken. Contract is s.186 Compliant.

For further information please contact Rachel Ferretto.

Corporate Wardrobe

National Procurement Network contract (NPN2.11-2) for the provision of Corporate Wardrobe is now in effect.

The contract is for two years, available to all MAV member councils, and provides for the following corporate wardrobe categories:

  • Suiting
  • Separates
  • Knits, casuals and polar fleece
  • Corporate footwear
  • Additional services
  • Corporate logos
  • Onsite services
  • Made to measure services
  • Post pick embroidery
  • Stock services
Suppliers:
  • Total Image Group
  • Bizwear Pty Ltd
  • Southern Cross Safety and Workwear Pty Ltd
  • Aceit
  • Rodney Mark
  • The Workwear Group
  • Akubra
  • Brandworx

Start date: 15 July 2015
End date: 15 July 2017
Extensions: 2 x 12 months
Contract Access: A Contract Access Request form must be completed and returned to MAV Procurement.
Engagement process: Direct Supplier Engagement. Public Tender Process was undertaken. Contract is s.186 Compliant.

Participating states in this contract are QLD, NSW, SA, Vic, NT, Tas and WA.

Marketing and Print Services tender

The current MAV Procurement contract for Marketing Services (MB8210) expires on 14 November. As a result of a council feedback survey, the scope of the new contract has been increased to include Design and Print Services in addition to Media and Advertising services. The Tender was released to market on 8 July and will be closing on 29 July (2pm AEST).

The indicative timing for this project is:

  • Evaluation: Early August – Early September
  • Agreements: Mid-September – October
  • Contract Commences: 15 November (for Advertising and Media Categories)
  • Design and Print Category contract start dates TBA.

If you would like to access the contract, please contact Rachel Ferretto.

Contaminated Land and Landfill Consultancy Services and Environmental Audit Services

Request for Tender for the provision of Contaminated Land and Landfill Consultancy Services and Environmental Audit Services (CL7700) will be published during August.

For councils interested in being kept up to-date on the status of this tender please complete the Council Expression of Interest Form and return to Alison Hawkins.

Recruitment Services: now underway

The existing contract for Recruitment Services (RS8017) will expire on 31 October.

To meet the future and varying needs of recruitment services across the sector, MAV Procurement will be undertaking a staged process to replace this panel.

Two tenders will be run over the next quarter to accommodate the needs and requirements of the sector.

The first tender for the provision of a Neutral Vendor Managed Service for the temporary labour hire segment was advertised on 25 July, with an indicative contract start due on 1 October.

The second tender will be for Permanent Recruitment Services for Officer Level and above. A publication date is anticipated for mid-September with contract commencement approximately early December.

For further information or a copy of the EOI, please contact Alison Hawkins.

NPN Fleet contracts: retendering

A number of NPN Fleet contracts will be expiring on 30 September and are currently being retendered by the National Procurement Network.

The replacement contracts intend to merge four current NPN Fleet contracts into two new contract arrangements, and will commence on 1 October.

Current Contracts:

  • BUS213-0511 – Earth Moving and Material Handling Equipment
  • BUS205-0111 – Small Plants and Machinery
  • BUS212-0511 – Road and Bridge Making Equipment
  • BUS229-0712 – Truck Bodies and Trailers

New Replacement Contracts:

  • NPN 1.15 – Specialised Trucks and Bodies: Combines contracts BUS229-0712 and BUS212-0511
  • NPN 2.15 – Plant Machinery and Equipment: Combines BUS213-0511, BUS205-0111 and BUS212-0511

For further information on these upcoming contracts, please email procurement@mav.asn.au.

Mobile Garbage Bins

Councils please note, the NPN Mobile Garbage Bins contract (NPN1.11-2) was not advertised in newspapers in Victoria, and as such the contract does not meet the tendering requirements of the Local Government Act regarding public notices. Access has been provided to councils on a qualified supplier basis only; with spend requirements to be less than the tender threshold set out in the Act over the intended term.

Councils wishing to purchase items over and above this threshold will be required to go out to tender for their requirement(s) to ensure compliance with the Act.

The Mobile Garbage Bins panel has 13 suppliers statewide. To access this panel please download our contracts access request form and return to procurement@mav.asn.au.

Contract extensions

Demographic Resources

Demographic Resources (DT9314) contract has been extended for a further 12 months. The revised expiry date is 31 July 2016.

Services provided under this contract include economic profiling and forecasting, demographic profiling and population forecasting.

Please contact Alison Hawkins for further information.

If you would like to access the contract, please fill out our contracts access request form and return to procurement@mav.asn.au.

Contracts access

To gain access to MAV contracts that you have not already signed up to, please download our contracts access request form and return to procurement@mav.asn.au

For a copy of our MAV Procurement Contract Overview Guide please contact us at procurement@mav.asn.au.

This document provides details of all current MAV Procurement contracts, including scope, contract term, suppliers and councils who participated in the tender process and the MAV contact.

Supplier updates

Vertel - National DMR Tier III Land Mobile Radio Network reaches Victoria

Vertel has a long history providing two-way radio communication services to councils across the country and is excited to offer access to a brand new network to MAV members – a DMR Tier III network.

The Victorian coverage represents the second phase of this national communications network and was finalised in June. This network utilises Vertel’s innovative Carrier Ethernet network as its backbone, and is designed to the latest international standards. DMR Tier III supports a range of applications and features crucial to the management of large local government areas including GPS tracking, call prioritisation, messaging and safety features such as duress and man down alarms.

The initial Victorian network uses five strategically located sites to provide consistent coverage from Melbourne to Geelong and all surrounding areas. The first phase of the network build connected key regional centres in NSW. In the coming months Vertel will continue to grow this network to provide truly national coverage.

A-Play: New playground installation at Cardinia Shire Council

A-Play recently launched a brand new playground at Cochranes Park in Koo Wee Rup.

The playground features a brand new Whirl Swing and Whirly Go Round 3000. Students from Koo Wee Rup Primary School and other local residents had a lot of fun using these two items, and the overall play area has been very well received by the wider community.

Thanks to Cardinia Shire Council, Koo Wee Rup now has a family-friendly rest area designed to suit people of all abilities. Furthermore, the facilities accompanying the playground make for a fantastic rest area and barbeque spot for holiday makers and passers through.

A-Play is leading the way not just in playgrounds, but outdoor gyms too. They have introduced numerous outdoor gyms around Australia, including Cochrane Park.

To find out more about A-Play’s playground and outdoor fitness equipment please call 1800 632 222 or see their contact page.

Upcoming MAV events...

19 - 21 August

MAV Technology National Conference

26 August

Managing contracts in local government

28 August

Spend analysis essentials for savings, efficiencies, compliance & collaboration

 

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