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In this issue:                                                                     March, 2015

Staff update: Rachel Ferreto
Northcote residents get fit
Benefits of MAV Procurement contracts
Economic benefits of better procurement practices
Contracts access
Contract update
Planned tenders 2015
Category Management Session: HR and Recruitment Services
MAV Procurement Training Program
Vendor Panel: closing RFx
Events

Staff update: Rachel Ferreto

Rachel Ferretto has recently joined MAV Procurement in the newly established role of Procurement Development Officer. Rachel has a background in finance and joins the MAV team from the City of Darebin where she held the position Senior Procurement Officer.

As Procurement Development Officer, Rachel will be responsible for supporting professional development in the procurement space, including facilitating the LEAP program, MAV Procurement training and conference, and support to the regional procurement networks. Rachel will also be conducting MAV Procurement tenders and is available to support regional councils looking to undertake regional procurement. Rachel can be contacted on 03 9667 5552 or via email.

Northcote residents get fit

The residents of Northcote can now exercise at a custom-designed Fit-for-Parks exercise station at All Nations Park, Northcote.

Designed and installed by A-Play for the City of Darebin and project partner Sport and Recreation Victoria, the Fit-for-Parks exercise station includes a range of equipment providing strength, cardio and flexibility exercise options all in one accessible location.

A-Play is a part of our Parks and Playground Equipment Panel, contract number PP4924.

The project included design, supply and installation of the exercise equipment and all associated site works. A-Play managed the whole project from end-to-end providing a trouble-free result.

Benefits of MAV Procurement contracts

With a wide variety of contracts, it’s pleasing to see the benefits councils are receiving from them.

Bayside Council recently reported that they will save $369,000 over three years after negotiating a better deal for their internet, data and mobile phone services by utilising our Telecommunications Contract.

If your council has a story to share about the use of MAV Procurement contract, please email Zara Ahmed to be included in our next bulletin.

Economic benefits of better procurement practices

Consult Australia Victoria has now launched Deloitte Access Economics’ report, The Economic Benefits of Better Procurement Practices. The report was commissioned by Consult Australia and was researched and written in 2014.

The report gives definitive answers as to how much extra public sector clients pay for less desirable procurement practices - including onerous contract terms – that the sector is frequently faced with. The report also offers concrete recommendations for improvement which, together with Consult Australia’s existing policy platform, provides a solution for procurement reform.

Consult Australia looks forward to working with stakeholders to establish meaningful procurement reform, to the benefit of our industry, and to our clients.

For further information, please contact Robin Schuck.

Contracts access

To gain access to MAV contracts please download our contracts access request form and return to procurement@mav.asn.au.

For a copy of our MAV Procurement Contract Overview Guide please contact us at procurement@mav.asn.au.

This document provides details of all current MAV Procurement contracts, including scope, contract term, suppliers, councils who participated in the tender process and the MAV contact.

Contract update

After Hours Customer Service tender:

As you may be aware, the current After Hours Customer Service contract will expire on 31 May. Councils have recently expressed interest in the continuation of this service; as such MAV Procurement will run the tender process during April and May. The tender will open on 8 April and close on 29 April. The evaluation process will occur during the first two weeks of May with the contract to commence on 1 June.

For further information, contact Alison Hawkins.

Office and Workplace Supplies:

The office and workplace supplies tender closed on 13 March. We are now in the evaluation stage of this tender and this will be completed on 10 April. Please email Paul Taylor if you would like additional details regarding this tender. This contract will commence on 1 May.

Planned tenders 2015

The MAV can confirm the following planned tenders for 2015 (please note this list is subject to change and additional tenders will be added):

  1. Corporate Wardrobe (NPN, contract to commence July 2015)
  2. Local Government Funding Vehicle (second issuance planned for July 2015)
  3. IT Professional Services (target commencement August 2015)
  4. Recruitment Services (contract to commence November 2015)
  5. Marketing Services (contract to commence November 2015)

Category Management Session: HR and Recruitment Services

As part of the recently launched LEAP Program, MAV Procurement in partnership with ArcBlue Consulting held the first of a series of Category Management Workshops on 24 March, focusing on HR and Recruitment Services.

The workshop was a success with 20 recruitment and procurement professionals from 17 councils in attendance. It provided a forum for discussion on areas of improvement and opportunities for cost savings in the recruitment space, particularly recruitment of temporary staff.

The forum was facilitated by six fantastic guest speakers:

  • Mark Coyle, Managing Director, Comensura: discussed their Vendor Neutral Managed Service Model and reporting solution
  • Mark Daniels, Head of Market and Sector Development, Social Traders: discussed how councils can enhance and engage with their local communities through Social Enterprise.
  • Matt Gowan, Business Director, Hays: discussed the methods of improving diversity in the workforce and resulting benefits, and increasing demand for ‘a-la carte’ recruitment services (that is, outsourcing particular elements of the recruitment process)
  • Leanne Krstevski, General Manager, Blaze Advertising: outlined strategies that councils can adopt to improve employment branding and advertising
  • Shaun Collins, Procurement Manager, Wyndham City Council: provided an insight into their adoption of the Vendor Neutral Service Model
  • Geoff Pawsey, Manager of Workforce and Risk Management, MAV: provided an interesting overview of the category trends.

The next Category Management Workshop will be held in May, and is likely to focus on fleet or professional services.

MAV Procurement Training Program

The MAV has provided guidance and training in contract management and procurement since 2012. This has seen hundreds of council staff develop their skills in Contract Management through the MAV Contract Management Training Series.

This year’s courses will be held at the MAV offices. However, we have had increasing interest in councils running these courses in-house. MAV Procurement does offer this service and organises sessions for councils, including course content and material. Contact Zara Ahmed for further information.

Courses being offered in 2015:

Vendor Panel: closing RFx

Finalisation of the RFx ensures completion of the RFx process whereby all suppliers have been notified of the decision whilst providing procurement with better reporting, visibility of selection, supplier utilisation and panel usage.

Buyers from councils on Vendor Panel may close the RFx by either choosing to use the evaluation matrix till the end, or they may choose to only ‘Select / Decline’ the appropriate response for those suppliers.

The team at Vendor Panel have also created an alert for all buyers to be made aware that they have outstanding RFx’s that need to be closed off and finalised. You will now see a red box alerting you to finalise your overdue RFx. This will improve reporting for your organisation and management of your Vendor Panel account.

If you require further assistance in finalising your RFx on Vendor Panel, contact Zara Ahmed on 03 9667 5524.

Upcoming MAV events...

13 April

Evaluation, negotiation, supplier selection and contract establishment workshop

22 April

Social enterprise and economic development in local government workshop

29 April

Planning and specification development course

 

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