In this issue:                                                                     January, 2015

Victorian local government enablement platform
Maternal and Child Health (MCH) Service Data Management System
LEAP roll out
Access to MAV contracts
Planned tenders for 2015
End of contracts
Contracts extended
Update: Motor Vehicles – Passenger & Light Commercial
Vendor Panel handy hints
Training and courses

Victorian local government enablement platform

Last year the MAV, in collaboration with a variety of councils and stakeholder groups, analysed the significant challenges facing the sector and identified preferred future directions.

The challenges include:

  • the likely reduction in funding arising from state and federal government cutbacks
  • rapidly rising community expectations about service delivery
  • the need to do more with less
  • the anticipated loss of skills and knowledge over the next five years.

Technology has been identified as a key enabler to improving service delivery efficiency, reducing costs, and increasing collaboration and innovation across the sector.

To effectively leverage technology, in December 2013 MAV Procurement entered into a strategic partnership with Telstra to develop a collaboration platform that can facilitate better access to shared data, provide greater opportunity for shared innovation, deliver significant cost savings, and enable shared services.

The proposed platform will be open and contestable, supporting existing vendor relationships. It is anticipated that it will improve interoperability with other levels of government, as well as councils. It will provide increased security and greater capacity to engage with communities more efficiently.

We are now seeking expressions of interest from councils that would like to participate in a six-month proof of concept to be implemented by Telstra.

A briefing session for interested councils will be held on 4 February from 10.30am-1pm at the MAV, level 11, 60 Collins St, Melbourne, to discuss the proof of concept process and to answer council queries. To register your attendance, email MAV Procurement.

Maternal and Child Health (MCH) Service Data Management System

The tender for the provision of a new statewide Maternal and Child Health Service Data Management System has been completed, with D.R.A. Computing Pty Ltd appointed as the supplier.

D.R.A. Computing has a successful track record in providing a similar product for the Western Australia Government Child Health Service.

The system go-live is planned for July with all councils able to progressively join the new system from this time onwards (as they choose). Details of contract arrangements and invoice administration for councils with the MAV will be provided in the coming months.

All councils will be updated regularly on progress with the development of the system and rollout plans for testing, training and data transfer.

LEAP roll out

The first intake of councils has begun for the LEAP Procurement development program in January with a workshop to provide details on the program rollout, governance and processes including data collection for the procurement spend analysis and dashboards.

The LEAP program is a partnership between MAV Procurement and ArcBlue Consulting, and was developed based upon feedback at the inaugural MAV Procurement Leaders Conference in May 2014.

Benefits for councils and regions participating in the MAV LEAP Program include:

  • visibility of category and contract savings opportunities
  • inform regional collaborative procurement projects
  • driving shared service delivery of procurement and other core services
  • delivery of targeted support to each council and region to continuously improve
  • ability to monitor compliance with policy and probity performance.

If you would like additional details regarding the program, contact MAV Procurement.

Access to MAV contracts

To gain access to MAV contracts that you have not already signed up to, please download our contracts access request form and return to MAV Procurement.

For a copy of our MAV Procurement Contract Overview Guide please contact MAV Procurement.

This document provides details of all current MAV Procurement contracts, including scope, contract term, suppliers, councils who participated in the tender process and the MAV contact.

Planned tenders for 2015

The MAV can confirm the following planned tenders for 2015 (please note this list is subject to change and additional tenders will be added):

  • Office Supplies (contract to commence April 2015)
  • Corporate Wardrobe (NPN, contract to commence July 2015)
  • IT Professional Services (target commencement July 2015)
  • Local Government Funding Vehicle (second issuance planned for July 2015)
  • Recruitment Services (contract to commence November 2015)
  • Marketing Services (contract to commence November 2015)

We are currently reviewing a number of opportunities including IT Hardware (PCs and Laptops), ICT Managed Services, Web Content Management and Environmental Services.

End of contracts

Office Supplies (ST4412):

ST4412 will be expiring on 31 March 2015. This contract has no further extensions. MAV Procurement is currently in the process of registering interest for ST4412-2015 Office Supplies and Stationery. To register your council please email MAV Procurement.

IT Policy System (IT8010)

This contract will expire on 31 January 2015. There are no further extensions available on this contract.

After Hours Call Services (CH8311)

This contract will expire on 31 May 2015. There are no further extensions available on this contract. MAV Procurement does not plan to re-tender this contract at this point in time.

Contracts extended

MAV Procurement is pleased to announce the extension of the following contracts.

Parks and Playground Equipment (PP4924)

Being one of our most highly used contracts, MAV Procurement has extended this contract for a further 12 months. The new expiry for PP4924 is January 2016.

Bill Payment Services (BP8411)

The 12-month extension offer has also been signed for BP8411. The new expiry date is now April 2016.

Update: Motor Vehicles – Passenger & Light Commercial

The ‘Motor Vehicles – Passenger and Light Commercial’ (BUS233-1112) contract has been designed to provide councils with access to a wide range of vehicles, including Passenger, Light Commercial, Vans, SUV, 4WD, EVs, Light Omnibuses, Hybrids and associated charging equipment.

The contract has been active since July 2013, however MAV Procurement along with Local Buy had the opportunity to refresh this contract adding more suppliers and brands to the panel, resulting in a wider variety of choices for our users.

Suppliers added to the contract as of November 2014 include:

  • Volkswagen Group Australia – Supplying Volkswagen and Skoda vehicles
  • Fiat Chrysler Australia – Supplying Chrysler, Alfa Romeo, Dodge, Fiat and Jeep vehicles
  • Jaguar and Land Rover Australia – Supplying Jaguar and Land Rover vehicles
  • Mercedes-Benz Australia – Supplying Mercedes-Benz and Smart vehicles including Light Commercial Vehicles

A list of all other suppliers and car brands is available online.

Vendor Panel handy hints

Last year Magnetized Markets released a new feature on Vendor Panel. With the increasing need for better reporting on RFx value and visibility of price upon quote submission, the process to capture price has been enhanced.

The feature allows buyers to request suppliers to provide a ‘Total Cost’ when responding to a quote. When creating an RFx, at the 'Estimated Value' stage, the buyer may choose to select the option for suppliers to provide a total cost when responding to a quote. Keep in mind that there are times when price is not appropriate. In this case the buyer can select that this is an optional requirement for that quote.

What does this mean for Vendors?

When suppliers respond to a quote via the Request Wizard, they are presented with a new tab 'Price Details' where they will be asked to add total price summary details. This new step has been designed to assist councils with reporting on quoted price whilst streamlining the evaluation process by pre-population of price.
For further details or assistance on Vendor Panel, please email Zara Ahmed.

Training and courses

2015 MAV Procurement Training Program

The MAV Procurement Contract Management Series incorporates a variety of courses, designed to build general and more specific skills in procurement and contract management within the context of local government. Courses being offered in 2015 are:

For further information on courses and registration, please contact MAV Procurement.

Upcoming MAV events...

18 February

Social enterprise and local government forum

19 February

Social media for rural and regional councils

27 February

Managing contracts in local government


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