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In this issue:                                                                     June, 2015

Save the Date: Procurement Leaders Conference 3-4 September
Local Government Funding Vehicle: update
Contracts update
Contracts access
What’s happening with LEAP?
MAV Procurement Training Program
Register your interest for procurement events
Supplier updates
Events

Save the Date: Procurement Leaders Conference 3-4 September

As part of the MAV’s commitment to supporting the performance of the sector, the Procurement Leaders Conference is back this year at the Novotel Creswick, focusing on the latest trends and innovations in procurement.

The conference will provide a unique opportunity for current and aspiring procurement leaders to undertake an intensive two-day program designed to support their ongoing development as leaders. It will showcase the latest examples of innovative approaches in procurement strategy being applied within both the government and private sectors.

It will be led by skilled facilitators and include presentations, workshops and discussions with highly respected leaders from a variety of disciplines.

If you would like to register your interest, please contact Rachel Ferretto.

Local Government Funding Vehicle: update

Earlier this year the MAV called for expressions of interest from councils looking to participate in the second issuance of the LGFV, planned for the second half of 2015. So far, 21 councils have indicated participation in the second issuance, with a combined borrowing requirement in excess of $120 million in the period to June 2016.

Last week the LGFV Board met to consider a number of issues including options for the timing and tenor of the second issuance. While a decision is yet to be finalised, based upon input received from our banking partners CBA and NAB, we are likely working towards an issuance in October or November 2015, with a longer tenor than the inaugural issuance expected, with market conditions currently favouring a 10-year term.

For councils with a borrowing requirement in the period leading into the second issuance, the interim facility established by the LGFV (and provided by CBA) is available for short-term borrowing requirements up to 12-months.

If your council has not yet responded to the EOI but is interested in participating in the second issuance, please complete and return the EOI form to procurement@mav.asn.au by 3 July.

The LGFV is an ongoing funding solution available to all Victorian councils, established to provide long-term sustainable savings to the sector. The ongoing support of councils is critical to the success of the LGFV.

Contracts update

Reminder: Recruitment Services tender

The current MAV Procurement contract for Recruitment Services (RS8017) expires on 31 October. Steering committee meetings have commenced to progress scope and procurement activities. To be updated on the development of this tender, or to request an RFT Expression of Interest Form, contact Alison Hawkins for more information.

Corporate Wardrobe

The Corporate Wardrobe (NPN2.11-2) tender evaluation process is almost complete. It is expected contracts will be awarded within the next two weeks. The existing contract expires in July. If you have any questions regarding this contract please contact Alison Hawkins.

Call Handling and Associated Services

Oracle Customer Management Services Pty Ltd has been contracted as the preferred supplier for Call Handling and Associated Services (CH8311-2015). If you have any questions regarding this contract please contact Alison Hawkins. To access this contract please complete a Contract Access Form and return to procurement@mav.asn.au.

Contaminated Land and Landfill Management & Audit Services

MAV Procurement has established a steering group for the development of a request for transfer for Contaminated Land and Landfill Management & Audit Services.

It is anticipated that the tender will open in August with contracts established by October. If your council would like to participate on the Steering Committee, please contact Alison Hawkins.

Unaddressed Mail Services

The Unaddressed Mail Services (UM1603-2015) (Direct Mailing) tender evaluation has now been completed, and the contract has been awarded to Australia Post.

The contract will commence in July. If you would like access to the contract please contact Rachel Ferretto.

We would like to thank the Tender Evaluation Panel; Jacinta Erdody (Moorabool), Maria Abate (Hepburn Shire), Kerrianne Bradbery (Wodonga), and Evaluation Chairperson Jason Farrugia (Yarra Ranges) for their time and effort throughout the tender process.

Office & Workplace Supplies

To ensure councils achieve the best value from the new Office and Workplace Supplies (ST4412-2015) arrangement, MAV Procurement recommend councils undertake their own value for money assessment by way of an RFQ in VendorPanel.

Initiating an RFQ process will enable councils to review pricing based on a basket of goods and quantities that are relevant to their needs. Once a provider has been selected this basket of goods can be setup in the retailer’s online catalogue to ensure staff are purchasing council approved products only.

If you have any questions or would like assistance with the RFQ process, please contact Paul Taylor.

IT Professional Services

After a number of delays we can now confirm the IT Professional Services tender will be released in the next two to three weeks. As mentioned previously this project aims to fill the gap left by the State Government’s eServices panel, which no longer meets local government tendering requirements.

The updated (indicative) timing for this project is:

  • Tender Release: Mid July
  • Evaluation: Mid August – Mid September
  • Agreements: Mid September – October
  • Contract Commences: 1 November

If you have any questions regarding this project please contact Paul Taylor.

Contracts access

To gain access to MAV contracts please download our contracts access request form and return to procurement@mav.asn.au.

For a copy of our MAV Procurement Contract Overview Guide please contact us at procurement@mav.asn.au.

This document provides details of all current MAV Procurement contracts, including scope, contract term, suppliers, councils who participated in the tender process and the MAV contact.

What’s happening with LEAP?

Fourteen councils are currently participating in the LEAP program, with Bass Coast Shire the most recent council to join.

On 8 July, MAV Procurement and the LEAP participating councils will be catching up to give an insight on the data findings and trends, benchmarking, and looking at opportunities for collaboration. It will also provide an opportunity for participating councils to discuss their journey in the program so far, sharing ideas and strategic plans for the next 12 months.

Benefits for councils and regions participating in the MAV LEAP Program include:

  • Visibility of category and contract savings opportunities
  • Inform regional collaborative procurement projects
  • Driving shared services delivery of Procurement and other core services
  • Delivery of targeted support to each council and regions to continuously improve
  • Ability to monitor compliance with policy and probity performance.

If you would like additional details regarding the LEAP program, or to arrange a demonstration at your council, please contact Rachel Ferretto.

MAV Procurement Training Program

The Evaluation, Negotiation, Supplier Selection and Contract Establishment training session will be held on 29 July.

This program focusses on the evaluation and supplier selection stage of the procurement cycle. It will address key areas including legislative, regulatory and policy frameworks, principles of probity in procurement, effective probity and compliance management throughout the procurement cycle, evaluation and scoring methodologies, selection reports and contract establishment.

This course is suitable for local government managers and officers who are required to purchase goods, or be a part of evaluation panels.

It will be held at the MAV office, Level 11, 60 Collins Street, Melbourne. Registrations can be made online.

Register your interest for procurement events

With the huge success of our newly introduced courses on Spend Analysis Essentials for Savings, Efficiencies, Compliance & Collaboration, and our Procurement Essentials course, MAV Procurement are now looking at holding two sessions at our offices.

To register your interest in these training courses email procurement@mav.asn.au. We will be in contact once a date has been finalised.

Supplier updates

Adz@work: Marketing Services

Leading up to the Anzac Centenary celebrations, Moonee Valley City Council and adz@work collaborated on a project to educate and engage the community with stories and histories of the First World War, from a local perspective.

Adz@work captured the spirit of the project, emphasising the cultural significance of Moonee Valley’s wartime involvement. The Anzac History Display Panels incorporated stories from the front, local life during the war and the historical background. The display was exhibited at multiple community locations across the municipality in the weeks before Anzac day, and is now available for use by community and the Essendon Historical Society.

The council utilised a Federal Government grant to fund the commemorative project, and also established an Anzac Centenary Community Co-ordinating Committee to facilitate activities in the year-long commemoration.

The council is currently working with adz@work once again on an Investment Prospectus, promoting the unique benefits and future of the region.

Adz@work is a part of our current Marketing Services contract MB8210. To access this contract please download our contracts access request form and return to procurement@mav.asn.au.

IComm: telecommunication

IComm is a leading provider of integrated unified communications and cloud solutions across Australia. As a proud MAV Procurement Certified Supplier, IComm continues to work with numerous councils to provide flexibility, coverage and scale to their IT environments, and aims to transform them into collaborative and productive environments.

IComm will integrate Microsoft Lync 2013 (now Skype for Business) along with Enghouse contact centre solution to replace the council’s current end-of-life telephone system, a system that has proven to be challenging due to its age and functionality.

IComm’s deployment will allow council staff members located at remote sites to communicate with ease and it will support the council’s overall digital communication growth.

The new solutions along with IComm’s dedicated 24-hour support will offer proven cost benefits, uncomplicated functionality, and guaranteed longevity for the council’s IT environment. Furthermore, IComm’s training and change management initiatives will ensure an increased level of user adoption across the organisation.

Users will experience numerous benefits from this new, stable and unified platform including features such as corporate voice, video, email, conferencing, instant messaging, portability, mobility and integration of directories.

IComm is dedicated to assisting other councils and has a Free 30-day pilot for Microsoft Lync and Enterprise voice. To receive more information please register your interest online.

Upcoming MAV events...

23 July

Patchwork Forum for EMCH and Family Service Staff

24 July

From monster trucks to driving global business success

24-26 July

MAV Councillor Development Weekend

 

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